Agenda of Golden Bay Community Board - Monday, 17 November 2025

Tasman District Council Golden Bay Community Board Agenda – 17 November 2025

8.2 Explanation of the Laws Affecting Elected Members and their Conduct

Information Only - No Decision Required

Report To:	Golden Bay Community Board
Meeting Date:	17 November 2025
Report Author:	Leith Townshend, General Counsel
Report Authorisers:	Steve Manners, Chief Operating Officer
Report Number:	RGBCB25-11-2

1. Purpose of the Report / Te Take mō te Pūrongo

1.1 To inform the incoming members of the Community Board for the 2025 – 2028 triennium about the relevant provisions of several laws affecting members. This ensures the Council meets the requirements of Clause 21, Schedule 7 of the Local Government Act 2001 (LGA).

2. Summary / Te Tuhinga Whakarāpoto

2.1 The LGA requires the Chief Executive, or their nominee, to give a general explanation of the Local Government Official Information and Meetings Act 1987 (LGOIMA) and the other laws affecting elected members.

2.2 It is considered appropriate for the same explanation to be provided to Community Board members as well.

2.3 The specific laws affecting members that the Chief Executive is required to explain to elected members are:

2.3.1 the appropriate provisions of the Local Authorities (Members’ Interests) Act 1968;

2.3.2 sections 99, 105, and 105A of the Crimes Act 1961;

2.3.3 the Secret Commissions Act 1910; and

2.3.4 Financial Markets Conduct Act 2013.

2.4 In addition, this report provides a high-level overview of the following as they relate to elected members:

2.4.1 The Protected Disclosures (Protection of Whistleblowers) Act 2022;

2.4.2 The sections of the Local Government Act 2002 (LGA) that relates to members pecuniary interests; and

2.4.3 elected members obligations under the Health and Safety at Work Act 2015.

2.5 This information is provided to support elected members to meet their statutory obligations whilst serving on the Community Board.

3. Recommendation/s / Ngā Tūtohunga

That the Golden Bay Community Board

1. receives the Explanation of the Laws Affecting Elected Members and their Conduct report RGBCB25-11-2.

4. Explanation of laws affecting elected members

Introduction

4.1 The LGA requires the following laws to be explained at the first meeting of a local authority after each triennial general election:

4.1.1 Local Government Official Information & Meetings Act 1987

4.1.2 The Local Authorities (Members’ Interests) Act 1968

4.1.3 Sections 99, 105 and 105A of the Crimes Act 1965

4.1.4 The Secret Commissions Act 1910; and

4.1.5 The Financial Markets Conduct Act 2013.

4.2 In addition, this report provides a high-level overview of the following as they relate to elected members:

4.2.1 The Protected Disclosures (Protection of Whistleblowers) Act 2022;

4.2.2 The sections of the Local Government Act 2002 that relates to members pecuniary interests; and

4.2.3 Elected members obligations under the Health and Safety at Work Act 2015.

4.3 This report provides an overview of these laws and is intended to inform elected members of the type of legislation that may directly affect their actions. The conduct of meetings and elected members’ relationships with each other and with Council employees is also covered by Standing Orders and the Code of Conduct.

4.4 The conduct of the Council’s business is subject to the law. Despite the empowering nature of the LGA, at least compared to the Acts that predate it, councils are still statutory bodies. Most of the Council’s powers, duties and responsibilities are set out in the law. Where the Council has discretion in its decision making there are prescribed processes to follow, including to consult and consider the views and preferences of communities before making key decisions.

Local Government Official Information & Meetings Act 1987 (LGOIMA)

4.5 LGOIMA has two main parts.

Requesting information

4.6 The first half of LGOIMA covers the public’s right to request information from the Council and sets out how the Council responds to these requests. In many ways it reflects the provisions of the Official Information Act 1982.

4.7 The fundamental principle underpinning LGOIMA is that all information held by a local authority should be publicly accessible unless there is good reason for withholding it. These ‘good reasons' are specified in LGOIMA and the Ombudsman has provided guidance which are considered by Council staff before a decision is made. Some of the common withholding grounds are when the information requested contains private information, is legally privileged or subject to commercial negotiations.

4.8 The disclosure of information arising from information requests is not something that elected members generally get involved in. Where elected members are affected by a request for information, they will usually be informed about the decision. However, they will not have any influence over the release.

4.9 There may be occasions on which elected members will be requested to use the LGOIMA process to obtain official information, for instance, during the elections period. This is to ensure the protection of both elected members and Council staff and ensure compliance with the Local Electoral Act 2001.

4.10 The Council publishes LGOIMA responses on its website when it considers there is a wider public interest in the response. These can be found here - LGOIMAs and information of public interest | Tasman District Council

The holding of formal meetings

4.11 This part covers conduct of formal meetings of the Council, Committees and Community Boards where resolutions or decisions are made. LGOIMA includes requirements of giving notice, public attendance, reasons for excluding the public and availability of agendas and reports.

4.12 The Council’s Standing Orders reflect many of the provisions of LGOIMA which affect meetings.

4.13 LGOIMA requires agendas to be available to members and to the public at least two working days prior to meetings. The Council aims to have agendas made available to elected members five working days prior to meetings and will try to meet this commitment wherever possible.

4.14 A meeting must be open to the public unless there are good reasons for excluding the public. These reasons are to be stated by resolution at the time the decision is taken to exclude the public. The reasons for excluding the public are generally the same as those applying to the withholding of official information except that you cannot exclude the public to have a ‘free and frank’ discussion.

Local Authorities (Members’ Interests) Act 1968 (LAMIA)

4.15 Further information on LAMIA and conflicts of interest will be provided in elected members’ induction material and as part of the elected member induction programme.

4.16 Elected members can be disqualified from office if they are ‘concerned or interested’ in contracts with the Council if the total payments made, or to be made, exceed $25,000 in any financial year. A pecuniary interest still exists below that threshold.

4.17 As a general rule, elected members may take part in a debate and may vote on any issue in which their interest is no greater than that of a member of the general public. If their personal interest is greater than that of the general public, they should ‘declare an interest’ at the relevant item, this will be recorded in the meeting minutes, and staff advice would be that they take no further part in the debate nor vote on the matter.

4.18 Section 6(1) of the Act prohibits members of a local authority from discussing or voting on a matter if they have a financial (or “pecuniary”) interest in it. Section 6(4) enables the Auditor-General to give a declaration that this prohibition will not apply if its application impedes the business of the local authority or is against the interests of electors.

4.19 Managing conflicts of interest is an elected member’s individual responsibility and while staff will assist and provide advice, an elected member cannot rely upon staff to advise them of a possible breach.

4.20 Failure to effectively manage conflicts of interest under LAMIA can result in decision making being challenged in Court and undermines the public’s confidence in Council decisions.

Crimes Act 1961

4.21 Sections 99, 105 and 105A of the Crimes Act 1961 cover corruption and bribery of and by officials and the corrupt use of official information by officials, which includes members of local authorities.

4.22 Section 105 indicates that the misuse of any official’s power in these respects can result in the imprisonment of the official for up to seven years. Section 105A indicates that similar penalties are possible for the corrupt use of official information.

4.23 Should the Council have legitimate concerns about breaches of the Crimes Act 1961 it will escalate those concerns to the Police or the Serious Fraud Office in a way that preserves their ability to investigate further.

Secret Commissions Act 1910

4.24 The Secret Commissions Act defines an officer or member of a local authority as an agent of that local authority. It then specifies that the corrupt giving of gifts or other consideration to an agent for favours, or acts being done or not being done, is an offence.

4.25 Reasonably enough, the acceptance of gifts or other consideration in such circumstances is also an offence. An offence is committed even if the reward is obtained for another person. An agent who makes a contract on behalf of the principal (the Council) and fails to disclose a financial interest the agent has in the making of the contract, commits an offence.

4.26 The giving of false or misleading receipts, invoices, or accounts to an agent with intent to deceive the principal is an offence. So too is the delivery or presentation of such documents to the principal by the agent. The receiving of secret rewards for procuring contracts is an offence.

4.27 The Council’s Gifts Received Policy requires elected members to notify the Chief Executive if any gifts are accepted and, where a gift the to the value of $250 or more is received by virtue of an elected member’s position, elected members are required to immediately disclose this to the Chief Executive for inclusion in the publicly available register of interests.

The Financial Markets Conduct Act 2013

4.28 The Financial Markets Conduct Act 2013 (previously the Securities Act 1978) essentially places members in the same position as company directors whenever the Council offers stock to the public. Elected members may be personally liable if investment documents, such as a prospectus, contain untrue statements and may be liable for criminal prosecution if the requirements of the Act are not met.

The Protected Disclosures (Protection of Whistleblowers) Act 2022

4.29 The elected members of the Council, alongside the Chief Executive and officers are committed to maintaining high standards of ethical and accountable conduct. The Council encourages positive reporting as an obligation of all elected members and officers.

4.30 The purpose of the Act, and the Council’s policy and procedures, are to meet the Council’s responsibilities:

4.30.1 To promote the public interest by facilitating the disclosure and timely investigation of matters of serious wrongdoing in, or by, the Council.

4.30.2 To protect disclosers, who in accordance with the provisions of the Act, make disclosures of information about serious wrongdoing in, or by, the Council.

4.30.3 To show our commitment to high standards of ethical and accountable conduct, to not tolerate any form of wrongdoing, and to encourage reporting as an obligation of our organisation.

4.31 Should elected members become aware of ‘serious wrongdoing’ they are encouraged to disclose this to the Mayor or Chief Executive (as appropriate). They can also escalate the complaint to an ‘appropriate authority’ such as the Police, Ombudsman or Serious Fraud Office.

The Local Government Act 2002 (as it relates to members pecuniary interests)

4.32 The LGA is a foundational piece of legislation for the Council and covers a range of matters such as the powers of the Council, its decision-making requirements, bylaw creation and the creation of various plans and policies such as the Long Term and Annual Plans.

4.33 Since 2022 the LGA also contains additional provisions and requirements in relation to elected members declaration of their pecuniary (financial) interests.

4.34 There are four main obligations for councils. They must:

4.34.1 keep a register of elected members’ pecuniary interests (the Register);

4.34.2 appoint a Registrar, who will compile and maintain the Register for the council;

4.34.4 make a summary of the information contained in the Register publicly available; and

4.34.4 in order to maintain compliance with the Privacy Act 2020, ensure that information contained in the Register is:

4.34.4.1 only used or disclosed in accordance with the purpose of the Register, and

4.34.4.2 retained for seven years after the date on which an elected member provides the information and is then removed from the Register.

4.35 Audit NZ usually requests access to the Register as part of its audit processes. A summary of the information provided on interests is also accessible on the Council’s website.

4.36 It is explicitly stated in the LGA that elected members are expected to take personal responsibility for making sure that they satisfy their own obligations. Where elected members have any questions about making returns, or their obligations more generally, they can seek advice from the Registrar.

4.37 The Council has previously appointed the Governance Manager to be the Registrar.

Health and Safety at Work Act 2015

4.38 Community Board members may owe duties of a “worker or other” which include:

4.38.1 taking reasonable care of his or her own health and safety;

4.38.2 take reasonable care that his or her acts or omissions do not adversely affect the health and safety of other persons;

4.38.3 comply so far as reasonably able, with any reasonable instruction that is given by the PCBU to allow the PCBU to comply with the HSW Act; and

4.38.4 as a worker co-operate with any reasonable policy or procedure of the PCBU relating to health and safety at the workplace.

5. Conclusion / Kupu Whakatepe

5.1 The Council, as a creature created by statute, operates under numerous pieces of legislation on a daily basis. As decisions progress through the triennium elected members will be provided with the guidance they need to make decisions.

5.2 Should elected members require further information on any of these issues, staff will be happy to assist.

6. Attachments / Tuhinga tāpiri

Nil

Tasman District Council Golden Bay Community Board Agenda – 17 November 2025

8.4 Golden Bay Community Board Appointments

Decision Required

Report To:	Golden Bay Community Board
Meeting Date:	17 November 2025
Report Author:	Robyn Byrne, Governance Manager
Report Authorisers:	Steve Manners, Chief Operating Officer
Report Number:	RGBCB25-11-4

1. Purpose of the Report / Te Take mō te Pūrongo

1.1 To appoint members of the Board as liaison roles with various community organisations and to Council and its standing committees.

2. Summary / Te Tuhinga Whakarāpoto

2.1 After each election, the Golden Bay Community Board appoints Board members to liaise with various community organisations during the triennium. A list for consideration for the 2025-2028 triennium has been prepared and is included in this report.

2.2 The Board is also able, in its own right, to appoint members to liaise with Council, its standing committees, and to various community organisations.

3. Recommendation/s / Ngā Tūtohunga

That the Golden Bay Community Board

1. receives the Golden Bay Community Board Appointments RGBCB25-11-4; and

2. agrees that the following Community Board members will be the liaison for Council and Council Standing Committee meetings; and

Council Standing Committee	Liaison representative
Council	Chair
Strategy Finance and Performance Committee
Environment Regulatory and Operations Committee

3. appoints the following representatives to community organisations for the three years of the 2025 – 2028 triennium; and

Community Organisation	Liaison representative
Bainham Hall Management Committee
Collingwood Area School
Collingwood Hall Management Committee
DOC Community Forum
East Takaka Recreation Reserve Committee
Golden Bay Community Arts Council
Golden Bay Community Centre
Golden Bay Aorere Heritage Trust
Golden Bay High School
Golden Bay Honours Committee
Golden Bay Museum Board
Golden Bay Promotions Association
Heritage Golden Bay
Keeping Golden Bay Beautiful
Kotinga Hall Management Committee
Manawhenua ki Mohua
Milnethorpe Park Committee
Onekaka Hall Management Committee
Pakawau Hall Management Committee
Pōhara Hall Management Committee
Port Tarakohe Health & Safety and Operational Group
Rockville Recreation Reserve Management Committee
RSA
Tākaka Aerodrome Health & Safety and Operational Group
Upper Takaka Recreation Reserve Committee

4. requests staff to advise the Council, the management committees and other organisations of the liaison appointments made at the 17 November 2025 meeting; and

5. notes that all previous appointments to external organisations and committees cease from the date of this inaugural meeting, 17 November 2025.

4. Background / Horopaki

4.1 The Board has the power to appoint liaison representatives to some community organisations hall or park management committees and to be liaison representatives to Council and its various standing committees.

4.2 At its inaugural meeting on 8 November 2022, the Golden Bay Community Board made liaison appointments to relevant committees in the Golden Bay Ward. These appointments were made for a three-year term, and it is now time to consider appointments for the 2025-2028 triennium.

4.3 The appointments are liaison roles because formal Council or Community Board appointees to Boards and Trusts and have legal obligations and liabilities, whereas liaison representatives have responsibility for liaising with groups and providing a conduit of information and engagement between the Council or Community Board and the community organisation they are liaising with. They provide a conduit for information to flow between both organisations and to help understanding of each other’s position during discussion.

4.4 Liaison representatives also assist with enabling common objectives and outcomes to be achieved. They don’t have voting rights at meetings of the community organisations and they are not Trustees of any organisation.

4.5 The advantage of being liaison representatives, rather than appointed as Board members or Trustees, is that the liaison role is less likely pose a conflict with Board members’ roles at Community Board meetings.

4.6 The table below lists the organisations the Community Board appointed liaison representatives to for the previous triennium, that being 2022-2025. The Board should discuss and agree which members should be appointed as liaison representatives to any organisation on the list which the Board considers appropriate.

4.7 Only one representative should be appointed to any organisation. Community Board members may work with, or be on any group in a personal capacity, separate from the Council/Board role if they choose to, noting this membership should be included in the Members’ Interests Register. Being on a group in your personal capacity is outside any Council responsibility and Council will not accept any liabilities associated with your personal roles.

4.8 The criteria used for assessing whether a Board Member is appointed as a liaison representative to an organisation include:

4.8.1 if the organisation is managing a Council asset (e.g., reserve or hall) then it is desirable for a Council liaison representative to be appointed to it;

4.8.2 if the organisation is a Government agency (e.g., school or hospital) or is a social service agency (e.g. employment trust or Police) then it is not necessary for a Council representative to be appointed to it;

4.8.3 if there is a critical relationship between the organisation and Council (e.g. Manawhenua ki Mohua) then it is desirable for a Community Board liaison representative to be appointed to the organisation.

4.9 The Board can make liaison appointments to none, some, or all of the organisations listed below. The names listed below were the representatives during the last triennium.

4.10 The Chairperson has, by convention, been assigned to Council meetings. Members will need to consider who is appointed to the two Standing Committees. The representatives for the Council Standing Committees are responsible for liaison on matters within the portfolio responsibilities.

Council Standing Committee	Liaison representative
Full Council	Chair Langford
Strategy and Policy Committee	Board Member Dixon
Regulatory Committee	Deputy Chair Knowles
Operations Committee	Board Member Hewison

Community Organisation	Liaison representative
Manawhenua ki Mohua	Deputy Chair Knowles
Port Tarakohe Advisory Group	Board Member H Dixon
Upper Takaka Recreation Reserve Committee	Councillor C Hill
Pōhara Hall Management Committee	Deputy Chair Knowles
Onekaka Hall Management Committee	Board Member H Dixon
Kotinga Hall Management Committee	Chair Langford
Collingwood Hall Management Committee	Councillor C Hill
Bainham Hall Management Committee	Councillor C Hill
Pakawau Hall Management Committee	Councillor C Hill
East Takaka Recreation Reserve Committee	Councillor C Hill
Rockville Recreation Reserve Management Committee	Councillor C Hill
Golden Bay Community Centre and Village Green management committee	Board Member R Hewison
Golden Bay Museum Board	Councillor C Butler
Golden Bay Honours Committee	Clarification required
Golden Bay High School	Board Member H Dixon
Collingwood Area School	Board Member H Dixon
Golden Bay Aorere Heritage Trust	Clarification required
RSA	Board Member R Hewison
Golden Bay Promotions Association	Councillor C Butler
Golden Bay Community Arts Council	Board Member R Hewison
Heritage Golden Bay	Deputy Chair Knowles
Milnethorpe Park Committee	Board Member H Dixon
Te Whare Mahana	Deputy Chair Knowles
Rockville Early Settlers	Councillor C Hill
Takaka Aerodrome Committee	Deputy Chair Knowles

5. Analysis and Advice / Tātaritanga me ngā tohutohu

5.1 Whilst these appointments are not required under the Local Government Act 2002, it is recommended that the Golden Bay Community Board make these appointments.

6. Financial or Budgetary Implications / Ngā Ritenga ā-Pūtea

6.1 There are no financial or budgetary implications arising from these appointments which are not otherwise covered under existing budget arrangements.

7. Options / Kōwhiringa

7.1 The options are outlined in the following table:

Option		Advantage	Disadvantage
1.	Appoint liaison representatives to community boards	Engagement with community groups	No engagement with community groups.
2.	Do not appoint liaison representatives to community boards	Less work for Community Board members.	No engagement with community groups.

7.2 Option 1 is recommended.

8. Legal / Ngā ture

8.1 There are no current requirements regarding Councillor/Board Member involvement in community organisations. The Board may, therefore, choose whether to make appointments to these organisations.

9. Iwi Engagement / Whakawhitiwhiti ā-Hapori Māori

9.1 Iwi have not been consulted in writing this report.

10. Significance and Engagement / Hiranga me te Whakawhitiwhiti ā-Hapori Whānui

10.1 The appointment of these positions is of low significance as there are no financial or level of service implications. The appointments will be of some level of public interest, but it is likely to be relatively low.

10.2 The Board has traditionally made such appointments in the past and has the power to do so. Therefore, staff consider that there is no need for community consultation prior to making these decisions.

	Issue	Level of Significance	Explanation of Assessment
1.	Is there a high level of public interest, or is decision likely to be controversial?	Low
2.	Are there impacts on the social, economic, environmental or cultural aspects of well-being of the community in the present or future?	No
3.	Is there a significant impact arising from duration of the effects from the decision?	No
4.	Does the decision relate to a strategic asset? (refer Significance and Engagement Policy for list of strategic assets)	No
5.	Does the decision create a substantial change in the level of service provided by Council?	No
6.	Does the proposal, activity or decision substantially affect debt, rates or Council finances in any one year or more of the LTP?	No
7.	Does the decision involve the sale of a substantial proportion or controlling interest in a CCO or CCTO?	No
8.	Does the proposal or decision involve entry into a private sector partnership or contract to carry out the deliver on any Council group of activities?	No
9.	Does the proposal or decision involve Council exiting from or entering into a group of activities?	No
10.	Does the proposal require particular consideration of the obligations of Te Mana O Te Wai (TMOTW) relating to freshwater or particular consideration of current legislation relating to water supply, wastewater and stormwater infrastructure and services?	No

11. Communication / Whakawhitiwhiti Kōrero

11.1 Any appointments made will be listed in the minutes and published to Tasman District Council’s website and staff will advise the Council, the management committees and other organisations of the liaison appointments.

12. Risks / Ngā Tūraru

12.1 There are advantages with the Board maintaining links with many of the organisations listed in the tables, through having liaison representatives on these groups. As noted above, such representation assists with community engagement, communication and enabling common objectives and outcomes to be achieved.

12.2 There are minimal risks associated with making the appointments solely as liaison representatives for the Board.

12.3 Board members do, however, need to be aware of their responsibilities and obligations to both the organisations and to Council and the Community Board when accepting appointments.

13. Conclusion / Kupu Whakatepe

13.1 Members of Golden Bay Community Board are asked to make these appointments in it’s inaugural meeting or decide that some areas do not require representation.

14. Next Steps and Timeline / Ngā Mahi Whai Ake

14.1 Once the appointments are made, the various affected external organisations will be notified.

15. Attachments / Tuhinga tāpiri

Nil

Tasman District Council Golden Bay Community Board Agenda – 17 November 2025

8.5 Adoption of Golden Bay Community Board Standing Orders

Decision Required

Report To:	Golden Bay Community Board
Meeting Date:	17 November 2025
Report Author:	Robyn Byrne, Governance Manager
Report Authorisers:	Steve Manners, Chief Operating Officer
Report Number:	RGBCB25-11-5

1. Purpose of the Report / Te Take mō te Pūrongo

1.1 To adopt Golden Bay Community Board Standing Orders as provided in Attachment 1.

2. Summary / Te Tuhinga Whakarāpoto

2.1 The Local Government Act 2002 (LGA) requires all local authorities to adopt a set of Standing Orders.

2.2 Standing Orders are a set of rules that provide formal guidance about the way that local authorities conduct their meetings. They also outline the agreed principles of behaviour within meetings.

2.3 The proposed Standing Orders (Attachment 1) are adapted from the Local Government New Zealand ((Ko Tātou) LGNZ) model Standing Orders, which are used by councils. A guide to Standing Orders prepared by LGNZ is also attached (Attachment 2).

2.4 There are a number of optional clauses in the Model Standing Orders, these are further discussed below in Section 5.

2.5 It is recommended that the Golden Bay Community Board adopt the Standing Orders as attached to this report. Under the Community Board Terms of Reference, Clause 7.4 states that Community Boards will adopt Standing Orders at their first meeting. Until adopted the previous Standing Orders apply.

3. Recommendation/s / Ngā Tūtohunga

That the Golden Bay Community Board

1. receives the Adoption of Golden Bay Community Board Standing Orders RGBCB25-11-5; and

2. in accordance with Clause 27, Schedule 7 of the Local Government Act 2002, adopts the Golden Bay Community Board Standing Orders as contained in Attachment 1 of the agenda report, with the following options:

2.1 no provision of a casting vote for the Chairperson (Clause 18.3)

2.2 the choice of Option B as the default option for speaking and moving motions (Clause 21)

4. Background / Horopaki

4.1 Clause 27, Schedule 7 of the Local Government Act requires local authorities to adopt a set of Standing Orders for the conduct of its meetings.

4.2 Standing Orders are a set of rules that provide a formal framework for the way Council conducts its meetings. They outline the Council’s agreed principles of behaviour within meetings.

4.3 Standing Orders also ensure that the Council meets the requirements of the Local Government Act and the Local Government Official Information and Meetings Act 1987 (LGOIMA), amongst other legislation.

4.4 The Standing Orders include legislative references for statutory provisions. Any statutory references apply throughout the period of the meeting. Where the word ‘must’ is used, unless otherwise stated, this identifies a mandatory legislative requirement.

4.5 Community Board members must abide by the Standing Orders adopted by the Community Board unless the Standing Orders are temporarily suspended during a meeting (see below).

3.5 Temporary suspension of standing orders

Any member of a council, committee, subcommittee and subordinate body, and local and community board, may move a motion to suspend standing orders at a meeting of which they are a member. Any such motion must also include the reason for the suspension. If seconded, the Chairperson must put the motion without debate and at least 75 per cent of the members present and voting must support the motion for it to be carried. cl. 27(4), Schedule 7, LGA 2002.

A motion to suspend standing orders may also identify the specific standing orders to be suspended. In the event of suspension those standing orders prescribed in statute will continue to apply, such as the quorum requirements.

4.6 Any amendment to, or suspension of Standing Orders, or the adoption of new Standing Orders, requires the support of not less than 75% of the members present and voting.

4.7 There are a number of optional clauses in the model Standing Orders These optional clauses are:

4.7.1 A casting vote for the Chairperson (clause 18.3); and

4.7.2 The choice of a default option for speaking and moving motions (clause 21):

A - formal, or

B - medium, or

C – informal.

Casting Vote:

4.8 The LGA allows chairpersons to use a casting vote if provision for such a vote is made in a council’s standing orders. The vote can be used when there is an equality of votes.

4.9 The Golden Bay Community Board’s Standing Orders have not previously allowed a casting vote for the chairperson and no change is proposed.

Speaking and Moving Options

4.10 The LGNZ standing orders template offers a choice of three frameworks, Options A, B or C, for speaking to and moving motions and amendments.

4.10.1 Option A is the most formal of the three and limits the number of times members can speak and move amendments, for example, members who have moved and seconded a motion cannot then move and second an amendment to the same motion and only members who have not spoken to a motion or substituted motion may move or second an amendment to it. (This is the framework used in the Standards New Zealand Model Standing Orders.)

4.10.2 Option B is less formal than Option A. While limiting the ability of movers and seconders of motions to move amendments it allows any other members, regardless of whether they have spoken to the motion or substituted motion, to move or second an amendment.

4.10.3 Option C provides substantial flexibility by removing the limitations placed on movers and seconders by the other two options.

4.11 Option B is recommended, Option A has been the selected option in the past, however, in practice, Community Board meetings are less formal, and Option B is considered more suitable.

5. Analysis and Advice / Tātaritanga me ngā tohutohu

5.1 Under clause 7.4 of the terms of reference, the Golden Bay Community Board is required to operate under Standing Orders, adopted at the first meeting of the triennium.

6. Financial or Budgetary Implications / Ngā Ritenga ā-Pūtea

6.1 There are no financial considerations associated with adoption of Standing Orders.

7. Options / Kōwhiringa

7.1 The Local Government Act 2002 (LGA) requires all local authorities, including Community Boards, to adopt a set of Standing Orders. The current Standing Orders apply until a new set is adopted.

8. Legal / Ngā ture

8.1 The adoption of a set of Standing Orders fulfils the requirements of Clause 27, Schedule 7 of the Local Government Act 2002, and also ensures that other legislation, such as the Local Government Official Information and Meetings Act 1987, is complied with.

9. Iwi Engagement / Whakawhitiwhiti ā-Hapori Māori

9.1 There has been no engagement with Iwi when compiling this report.

10. Significance and Engagement / Hiranga me te Whakawhitiwhiti ā-Hapori Whānui

10.1

	Issue	Level of Significance	Explanation of Assessment
1.	Is there a high level of public interest, or is decision likely to be controversial?	Low
2.	Are there impacts on the social, economic, environmental or cultural aspects of well-being of the community in the present or future?	No
3.	Is there a significant impact arising from duration of the effects from the decision?	No
4.	Does the decision relate to a strategic asset? (refer Significance and Engagement Policy for list of strategic assets)	No
5.	Does the decision create a substantial change in the level of service provided by Council?	No
6.	Does the proposal, activity or decision substantially affect debt, rates or Council finances in any one year or more of the LTP?	No
7.	Does the decision involve the sale of a substantial proportion or controlling interest in a CCO or CCTO?	No
8.	Does the proposal or decision involve entry into a private sector partnership or contract to carry out the deliver on any Council group of activities?	No
9.	Does the proposal or decision involve Council exiting from or entering into a group of activities?	No
10.	Does the proposal require particular consideration of the obligations of Te Mana O Te Wai (TMOTW) relating to freshwater or particular consideration of current legislation relating to water supply, wastewater and stormwater infrastructure and services?	No

11. Communication / Whakawhitiwhiti Kōrero

11.1 Not applicable.

12. Risks / Ngā Tūraru

12.1 No risks have been identified.

13. Climate Change Considerations / Whakaaro Whakaaweawe Āhuarangi

13.1 There are no Climate Change considerations.

14. Alignment with Policy and Strategic Plans / Te Hangai ki ngā aupapa Here me ngā Mahere Rautaki Tūraru

14.1 This decision fulfils the requirement of the Local Government Act, Schedule 7, Clause 27 (1).

14.2 The decision fulfils the requirements of the Terms of Reference of the Golden Bay Community Board, Clause 7.4.

15. Conclusion / Kupu Whakatepe

15.1 It is recommended that the Golden Bay Community Board adopt the Standing Orders 2025 as in Attachment 1 to the agenda report.

16. Next Steps and Timeline / Ngā Mahi Whai Ake

16.1 The Golden Bay Community Board Standing Orders will come into effect when adopted by resolution. Until they are adopted, the previous Standing Orders will apply.

17. Attachments / Tuhinga tāpiri

1.⇩	Golden Bay Standing Orders, Adopted 8 November 2022	25
2.⇩	Guide to Standing Orders	98

Members	C Bruning
	H Dixon
	A Downard-Wilke
	G Knowles

Applicant	Request	Grant/Decline
Golden Bay Riding for the Disabled	$500.00
Golden Bay High School	$500.00

1.⇩	Golden Bay Riding for the Disabled - Application Form	139
2.⇩	Golden Bay Riding for the Disabled - Supporting Documents	140
3.⇩	Golden Bay High School - Application Form	148
4.⇩	Golden Bay High School - Supporting Documents	150
5.⇩	Tasman District Council Policy on Community Board Discretionary Funds	151