Notice is given that an ordinary meeting of the Motueka Community Board will be held on:

 

Date: Time: Meeting Room: Venue: Zoom conference link: Meeting ID: Meeting Passcode:	Tuesday 20 May 2025 4.00pm Motueka Library Wallace Street, Motueka   https://us02web.zoom.us/j/86250673069?pwd=Lnzf1mEbbY1JYpkz4iLdaSqXXObXLY.1 862 5067 3069 665366
Motueka Community Board        AGENDA

 MEMBERSHIP

Chairperson	T Graham
Deputy Chairperson	C Hutt
Members	N Hughes
	Cr B Dowler
	Cr B Maru
	Cr T Walker
	Vacancy

 

 

(Quorum 4 members)

 

Contact Telephone: 03 543 8400 Email: tdc.governance@tasman.govt.nz Website: www.tasman.govt.nz

 

 

AGENDA

1        Opening, Welcome, KARAKIA

2        Apologies and Leave of Absence

 

Recommendation That the apologies be accepted.

 

3        Public Forum

3.1    Mr. Hellyer - Observations from Council Meetings.. 4

4        Declarations of Interest

5        LATE ITEMS

6        Confirmation of minutes

 

That the minutes of the Motueka Community Board meeting held on Tuesday, 15 April 2025, be confirmed as a true and correct record of the meeting.

 

7        Presentations

7.1    Nick Hughes - 8 Week Rule..................................... 5

7.2    Moutere Inlet Margin Land Use Options Report - Update...................................................................... 6

8        Reports

8.1    Discretionary Fund Applications - May 2025......... 25

8.2    Financial Summary................................................ 36

8.3    Special Projects..................................................... 38

8.4    Motueka Community Board Special Projects 2025-2026........................................................................ 45

8.5    Board Report - May 2025....................................... 50

9        Correspondence

Nil

10      Confidential Session

Nil

11      CLOSING KARAKIA

 

 

3     Public Forum

3.1    Mr. Hellyer - Observations from Council Meetings

Report To:	Motueka Community Board
Meeting Date:	20 May 2025
Report Author:	Kelsey McLean, Senior Governance Advisor
Report Authorisers:	Elaine Stephenson, Governance Specialist
Report Number:	RMCB25-05-1

 

Mr Hellyer will speak in public forum regarding his observations from Council meetings.

 

Nil

 

7     Presentations

7.1    Nich Hughe's - 8 Week Rule  

Report To:	Motueka Community Board
Meeting Date:	20 May 2025
Report Author:	Kelsey McLean, Senior Governance Advisor
Report Authorisers:	Elaine Stephenson, Governance Specialist
Report Number:	RMCB25-05-2

 

Nick Hughes will make a presentation to the Motueka Community Board on the 8 Week Rule.

 

Nil

 

7.2    Moutere Inlet Margin Land Use Options Report - Update  

Report To:	Motueka Community Board
Meeting Date:	20 May 2025
Report Author:	George Daly, Project Manager
Report Authorisers:	Grant Reburn, Reserves and Facilities Manager
Report Number:	RMCB25-05-3

 

Project Manager, George Daly, will make a presentation to the Motueka Community Board on the Moutere Inlet Margin Land Use Options.

 

1.⇩

Moutere Inlet Margins Land Use Option Report

7

  

 

 

8     Reports

8.1    Discretionary Fund Applications - May 2025

Report To:	Motueka Community Board
Meeting Date:	20 May 2025
Report Author:	Kelsey McLean, Senior Governance Advisor
Report Authorisers:	John Ridd, Group Manager - Service and Strategy
Report Number:	RMCB25-05-4

 

1.1     One application has been received for the May 2025 round of Motueka Community Board Discretionary Funding:

1.1.1 He Matapuna Ora Charitable Trust (Family Start) (Attachment 1)

1.2     In order to comply with clause 4.4 of the Tasman District Council Discretionary Fund Policy (DFP) (Attachment 3) the applicant has supplied supporting documentation (Attachment 2) and link to the evaluation report  Evaluation of the Family Start Programme | Oranga Tamariki — Ministry for Children.

1.3     The applicant has been asked to attend the meeting to speak to the application.

1.4     For approved applications, payment will be made to the applicant by direct credit within ten working days of the Council receiving the applicant’s bank account details.

1.5     In order to comply with clause 5.5 of the DFP (Attachment 3) the applicant is required to report back to the Board, within 12 months of the funding.

1.6     The application does not comply with the DFP, paragraph 4.4 discretionary funding will not be provided for:

·    Ongoing operational costs that are not project specific.

 

1.1     On 18 February 2025 the Motueka Community Board resolved the below:

 

MCB25-02-1

That the Motueka Community Board

1.       receives the Discretionary Fund Applications – February 2025 report RMCB25-02-5; and

2.       grants or declines the Motueka Community Board Discretionary Fund application as follows:

Applicant	Request	Grant/Decline
Motueka Army Cadet Unit	$610.86	Grant

 

1.2     The Motueka Army Cadets Unit have a remaining balance of $71.19 from the approved $610.86, because of donations received towards the cost of the trauma kit and home comprehensive kit. A request has come through asking that the Board considers the approval of the remaining funds ($71.19) towards First Aid training. Supporting material is contained in Attachment 2 of the agenda report. 

1.3     There are no Discretionary Fund Accountability Forms to be formally received.

 

That the Motueka Community Board

1.       receives the Discretionary Fund Application(s) report; and

2.       grants or declines the Motueka Community Board Discretionary Fund application   as follows:

Applicant	Request	Grant/Decline
He Matapuna Ora Charitable Trust (Family Start)	$700.00

3.       notes that should He Matapuna Ora Charitable Trust (Family Start) application be        successful, the applicant will report back to the Motueka Community Board on the   project and how the funding was used, within 12 months; and

4.       approves that the Motueka Army Cadets Unit spend the remaining funds of $71.19, approved at the 18 February 2025 Motueka Board meeting, towards First Aid training; and

5.       notes that the grant of $71.19 Discretionary Funds has already been paid to   the    Motueka Army Cadets Unit.

 

1.⇩	Discretionary Fund Application - Family Start	27
2.⇩	Family Start - operating costs	29
3.⇩	Sensitive Expenditure Policy	33

 

Attachments to Be added.

 

 

 

 

                                           

                                           

 

 

 

8.2    Financial Summary

Information Only - No Decision Required

Report To:	Motueka Community Board
Meeting Date:	20 May 2025
Report Author:	Liz Cameron, Assistant Management Accountant
Report Authorisers:	Paul Egan, Management Accounting Manager
Report Number:	RMCB25-05-5

 

1.1     The financial report for the period ending 30 April 2025 is attached (Attachment 1). 

1.2     The Motueka Community Board’s net financial position as at 30 April is a deficit of $26,960.

1.3     Expenses during April were meeting expenses and advertising of $221.92.

1.4     The net position of the Motueka Community Board’s overall funds as at 30 April is a surplus balance of $201,201.

That the Motueka Community Board

1.       receives the Financial Summary – period ending 30 April 2025 report RMCB25-05-5.

 

 

1.⇩

Financial Summary

37

  

 

 

8.3    Special Projects

Information Only - No Decision Required

Report To:	Motueka Community Board
Meeting Date:	20 May 2025
Report Author:	Kelsey McLean, Senior Governance Advisor
Report Authorisers:	Elaine Stephenson, Governance Specialist
Report Number:	RMCB25-05-6

 

1.1     A status update on Motueka Community Board special projects is attached to this report (Attachment 1).

1.2     A revised and updated status update will be provided at the next meeting of the Board.

That the Motueka Community Board

1.       receives the Special Projects report RMCB25-05-6.

 

1.⇩

Special Projects - May 2025

39

  

 

 

8.4    Motueka Community Board Special Projects 2025-2026

Decision Required

Report To:	Motueka Community Board
Meeting Date:	20 May 2025
Report Author:	Kelsey McLean, Senior Governance Advisor
Report Authorisers:	John Ridd, Group Manager - Service and Strategy
Report Number:	RMCB25-05-7

 

1.1     For the Motueka Community Board to formally decide, in principle, on the Special Projects to support for 2025 – 2026.

2.1     Each year the Community Board has money to spend on special projects (not yet confirmed and will be considered at the 4 June Annual Plan Deliberations) suggested by the community, each up to $10,000. Officers to confirm the amount proposed at the meeting.

2.2     The Motueka Community Board has surplus for Special Projects, this can only be confirmed after the financial year, officers will provide a rough figure at the meeting.

2.3     Many ideas were received by the Motueka Community Board, and those which best fit the Special Projects Fund criteria were listed for public consultation, with feedback closing on Monday 12 May 2025.

2.4     The community was asked to rank projects from 1 being the most important. An online feedback form was provided, along with a hard copy form.

2.5     The Board must now discuss the feedback from the community, Attachment 1 and 2 to the agenda report.

2.6     The Board is requested to make a decision, in principle, on the projects to support for funding.

2.7     The Board will vote in principle on each of the funding recommendations separately at its meeting.

2.8     Staff will provide feedback on the scope and feasibility of the projects proposed for funding at the 17 June 2025 Motueka Community Board meeting, where the final Special Projects Funding 2025-2026 will be confirmed.

That the Motueka Community Board

1.       receives the Motueka Community Board Special Projects 2025-2026 RMCB25-05-7; and

2.       considers the community feedback received in Attachment 1 of the agenda report; and

3.       agrees to allocate funding to Special Projects 2025-2026 in principle, subject to receiving staff feedback on the scope and feasibility of the projects proposed for funding, as follows:

2024-2025 Projects:

a)   Teed Reed Reserve $10,000

b)   Memorial Park Shade Sail $18,000

c)   Motueka Bridge $15,000

d)   Saltwater Baths $5,000

e)   Motueka Quay – Historical Wharf Restoration $10,000

f)    Motueka Cemetery $8,000

2025-2026 Projects:

a)   Staple Street and Thorpe Street cycle/walking trail extension $10,000

b)   AED Defibrillator at the Saltwater baths $4,000

c)   Complete walking track from the shipwreck to Port Motueka $

d)   Motueka Skate Park footpath concrete or asphalt $10,000

e)   Motueka Skate Park Seating and landscaping $5,000

f)    Waterfront picnic tables $6,000 (funds 2 including pads)

g)   High Street buildings historical plaques $7,000 (funds 10)

h)   Trewavas Street reserve signs stating cyclists give way to pedestrians $1,000 (3 signs)

i)    Ted Reed Reserve BBQ/shaded picnic area $6,000

j)    Main Road Riwaka/Wool Shed Corner Footpath $10,000

k)   Wilson Crescent Park playground equipment $10,000

l)    Vosper Street Footpath to Saxon Street $7,000

m)  High Street playground; or

Kerei Street equipment $10,000

n)   Thorpe Street-Pethybridge Street to Fearon Street footpath $10,000

o)   Old Wharf Road to the Recreation Centre lighting and sealed footpath $10,000

p)   Staple Street and Thorpe Street cycle/walking trail extension $10,000

q)   Thorpe Street continued path $10,000

r)   Staple Street – Raumanuka Scenic Reserve sealed road $10,000

s)   Motueka Tennis Courts drinking tap $8,000

4.       notes that staff feedback on the scope and feasibility of the Special Projects 2025-2026 proposed for funding will be provided at the Motueka Community Board’s 17 June 2025 meeting; and

5.       agrees that the Motueka Community Board Special Projects 2025-2026 funding will be confirmed at the 17 June 2025 meeting, following consideration of staff feedback.

 

 

1.⇩	Special Projects Graph	48
2.⇩	Special Projects Graph	49

  

 

 

 

8.5    Board Report - May 2025

Information Only - No Decision Required

Report To:	Motueka Community Board
Meeting Date:	20 May 2025
Report Author:	Terina Graham, Chair
Report Authorisers:	John Ridd, Group Manager - Service and Strategy
Report Number:	RMCB25-05-8

 

‘E ngā Whatukura, e ngā Māreikura, tēnā koutou katoa’

Welcome acknowledging the masculine and feminine energies

That the Motueka Community Board

1.       receives the Board Report - May 2025 report RMCB25-05-8.

3.1     Council proposes a rates revenue increase of 8.8% which is nearly 2% higher than the anticipated 7% for the 2025/26 financial year included in the long-term plan.

3.2     Elected members and staff have been working to reduce impact.

3.2.1 $1.4 million reduced staff costs

3.2.2 Changes to capital budgets

3.2.3 Review service delivery models

3.3     Council explains some households and businesses will have varying impacts, some expected to bare an increase of close to 13% and others as low as 1.5% depending on the services used and mix of rates they pay.

3.4     Consultation opens for two weeks, Monday 12 May to Sunday 25 May. The Board strongly encourages the community to provide feedback.

3.4.1 visit a TDC office

3.4.2 online: shape.tasman.govt.nz/

 

 

Project	Description	Comments
Annual Plan	Consulting on rates revenue requirements for 25/26	Consultation opens 12th May and runs until 25 May Annual Plan 2025 - 2026 | Shape Tasman
Review of Richmond and Lakes-Murchison Wards reserve management plans (RMP)	Project to review the two existing RMPs.	Council decision: September-2025  Reserve Management Plan reviews | Shape Tasman
Control of Alcohol in Public Places Bylaw	Cyclic review	Council decision: 5th June Consultation post 5th June if Council resolves to
Freedom Camping Bylaw	Prior bylaw revoked. If Council supports, make a new bylaw.	Council decision: Third Quarter 2025 New by law process commenced

 

5.1     Homeless awareness campaign was set up on the 7^th by the Chair and Deputy in the Paperplus front window and Library, with the intention to run for the month of May. There is a ‘call-to-action’ with sheets available to fill in, if someone ‘would like help’ or if someone ‘can provide help’ as well as a list of local services and churches to reach out to.

5.2     A group of concerned community members has been formed to help review the ‘help sheets’ and work together on possible solutions.

6.1     Freedom camping: Council held a workshop to discuss the history of the bylaw, current state and options that may be presented for public consultation.

6.2     Enforcement Workshop with Mr Drummond is scheduled for end of the month. Board seek clarity on process and considerations re: discretions, evictions, prosecutions.

6.3     8week rule Council has paused further deliberation on the Board’s request to review and amend the 8-week rule with the aim to help alleviate part of the housing crisis. Council have clearly stated that they wish to wait and see what central government outcomes are re: RMA review and ‘granny-flat proposal’ – this will likely be known post current Boards term, therefor risking the request for the 8week review out of mind.

6.4     SH60 Barrier – article highlighting the barrier was an expensive trial, contractor not allowed to remedy, instead NZTA have removed and will replace with the wire barrier.  Thus road users will be impacted by road closures for several weeks.

6.4.1 questionable if there have been more incidents since the barriers were installed. Unable to source accurate data. Also note that NZTA only track accidents that have been reported to police. 

6.4.2 with the barriers in place, there is no way to determine if a driver that trails over the centre line, could have self-corrected if the centre line had raised pavement markers (ceramic domes) avoiding a potential accident with any oncoming traffic, damage to the vehicle and barrier.

6.4.3 Crash Analysis System (CAS) Map

6.5     Update from Councillors – Council services at risk of impacting community.

6.6     Any other items.

7.1     Discussion on today’s public forum:

7.2     Update on last board meetings public forum:

7.2.1 Dr Mitchell Board shared in Mr Mitchells’ concerns growth verse infrastructure capability in Motueka.  But are well aware of the impacts on housing availability and affordability for our region and appreciate open dialogue for and against growth to help find a suitable balance for the betterment of our community.

7.2.2 Mr Rowling was concerned with the two-page article in the Guardian regarding development opportunity on Seaview heights. The Board are open to Council consideration for rezoning unproductive land. It appears there is no appetite from council to rezone Seaview heights at this stage.

7.2.3  Mr Williamson addressed the Board which raised the following actions:

TDC to provide stats on meth levels found in Motueka area.

Connect with Maureen Pugh regarding status of the Motueka bridge.

Encourage council to continue to advocate for the Motueka bridge.

Follow up with Barry on the progress of the Bailey Bridge with NZTA.

 

8.1     Attachment 1 to the agenda report.

9.1     List:

Date	From	Subject

 

‘E kī ai ngā kōrerō ā ngā tīpuna, Ko Te amorangi ki mua, ko te Hapai o ki muri’

The front will only work well when the right people in the back are putting in the hard work.

 

 

1.⇩

Actions Sheet

54