Agenda of Operations Committee - Thursday, 17 April 2025

Operations Committee Agenda – 17 April 2025

6.1 Libraries, Customer Services and Community Partnerships Update Report

Information Only - No Decision Required

Report To:	Operations Committee
Meeting Date:	17 April 2025
Report Author:	Glennis Coote, Libraries Manager; Yulia Panfylova, Community Partnerships Coordinator; Janet Lee, Customer Services Manager
Report Authorisers:	John Ridd, Group Manager - Service and Strategy
Report Number:	ROC25-04-3

1. Summary / Te Tuhinga Whakarāpoto

1.1 To provide an update on key highlights of the Service & Strategy Group’s operational work programmes.

2. Recommendation/s / Ngā Tūtohunga

That the Operations Committee

1. receives the Libraries, Customer Services and Community Partnerships Update Report ROC25-04-3.

3. Libraries Update – Glennis Coote

Summer Reading Adventure

3.1 The Summer Reading Adventure ran during January 2025 and February 2025. The aim of the programme is to encourage children to continue their reading habits over the summer school break. Our goal is to create a fun and inclusive reading programme that encourages children to have fun while reading and learning.

3.2 The Summer Reading Adventure promoted reading for pleasure, encouraging children to read as many times as they could during the nine weeks. There were interactive activities to do along the way which helped to build the connection between the library and home. Being able to visit the library and talk to a librarian about books they have read can be empowering for a young person.

3.3 Four Hundred and thirty eight children took part in the programme, their reading logs showed that in total they read 11,049 times making this our most popular reading programme yet.

3.4 A selection of feedback from parents: “Helped make routine of reading!”, “Very good motivator”, “This is a great initiative; she’s really been into it this year”, “Helped younger reader stay motivated, inspired independent reading! Started chapter books”, “SRA was a highlight of the holidays”, “Helped have a reason to read.”

Events Programmes and Displays

3.5 Programmes and events are an important part of the services the library offers. Our programming is one of the ways in which we connect with our community, support social inclusion and provide opportunities for social connection. Library programmes are intended to promote the use of our facilities and collections, promote reading and writing, support the development of literacy and digital literacy and provide opportunities for learning and skill development.

3.6 In January Motueka Library hosted an outdoor picnic. There was a reading nook in a tent, outdoor games, a photo booth, a colouring-in table and entertainment by the Mockingbird Ukelele Band. This intergenerational community event attracted a wide range of people and many positive comments. "What a fantastic day. Mockingbirds all enjoyed it. We need more of these things in the community.

3.7 Our regular programmes recommenced in February following a break during January. Regular programmes at Richmond Library include Wriggle and Rhyme for preschoolers, Richmond Writing Group, Dementia Support Group, ESOL (English for speakers of other languages) Support Group and Tasman Talks Titles Book Group.

3.8 At Motueka Library Te Noninga Tumu regular programmes include Babbling Books book group, History Buffs, Dementia Social Group, Wellby Café and Wriggle and Rhyme.

3.9 Regular programmes at Tākaka Library include Wriggle and Rhyme and Silverfish Book Group.

3.10 In February 2025 Tākaka Library hosted the Wellby Talking Café for the first time. Wellby is a community-led initiative which is intended to help people of Nelson and Tasman to better connect to their communities, improving their wellbeing. The Wellby Talking Café will now be held monthly in the library.

3.11 A display at Richmond Library in February and March showcased the creativity and diversity of talents of the Nelson Scale Model Builders Group. This display featured a wonderful mix of skill levels and genres; from award winning builds seen at national competitions to works by newer builders just starting out. Nelson has a very talented community of model builders, and we were thrilled to bring these rarely seen projects together for this display.

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Details from dioramas built by Allan Boyd.

3.12 There is consistently high demand for Richmond Library’s Wriggle and Rhyme and Storytime programmes and during March 2025 there were record numbers of attendees. The highest number of attendees recorded to date was 41 children and 35 adults at one of our sessions in March. It is positive that there is a high level of demand however there are some logistical issues with managing these large numbers.

Tuku25 Heritage Month Whakatū

3.13 Tuku25 Whakatū Heritage Month is a collection of community-focused events celebrating Nelson Tasman's unique and diverse cultural heritage. Multiple organisations and community groups run their own events with support from Nelson City Council.

3.14 A number of Tuku25 events will take place at Richmond and Motueka Libraries. Events include: Bring Your Past into Focus: Digitise your slides at Richmond and Motueka libraries.

3.14.1 Exhibitions at Richmond and Motueka libraries of landscapes by Gary Gibbens and Kerry Fenton-Johns.

3.14.2 An exhibition of special items from the Founders Heritage Park collection on the rich history of skiing on Pourangahau/Mount Robert.

3.14.3 Tukutuku Together: an opportunity to collectively participate in creating tukutuku. Tukutuku convey pūrākau (stories) and this piece will acknowledge our unique heritage. The complete piece will be gifted to Richmond Library.

3.14.4 Along the Path: Discover Motueka History quiz based on the historic plaques along the path at Decks Reserve.

3.14.5 Flora and Fauna display featuring photos and information relating to the local flora and fauna of the region. Flora and Fauna are a community group who work in collaboration with the Department of Conservation preserving local plants, insects and birdlife.

3.14.6 Cutting Edge: Showcasing Māori Art. Cutting Edge, graphic designers in Nelson will talk about the “process” behind some of the Māori art work showcased at Motueka Library Te Noninga Kumu.

3.14.7 Richmond’s History Hunt: Putting Faces to Stories. In the 1980s, a local history project captured oral histories of older residents, focusing on life in Richmond before 1950. While their stories and some voices are preserved on Tasman Heritage, we only have photos of a few of those interviewed. As part of Tuku25, we’re seeking photographs of these individuals and the people, places, or events they discuss in their interviews.

3.15 Our next community quilt project was launched in March as part of the Tuku25 programme. The theme of this quilt is Threading Connections Tuia te Hononga - the connection and sense of belonging we feel with Te Tauihu. Quilts are a unique way to record local history, and the creation of quilt pieces helps to develop a sense of community amongst contributors.

3.16 This is our third Community Quilt project. Our Lockdown quilt was completed in 2020 and represented the community’s experience of Covid-19 Level 4 Lockdown. Our Origins Whakapapa quilt was completed in 2022. The quilt panels represent contributors’ place of origin and the journey they or their forebears took to reach Te Tau Ihu The Top of the South.

Tasman Heritage

3.17 During January 2025, with the assistance of a school student we digitised the third postcard album from the Rob and Lyn Packer collection. The album has a large number of postcards of Motueka and rural Tasman. These items are being progressively uploaded to the Tasman Heritage website.

3.18 Many of the new postcards are by Motueka photographer W. Brindle and show businesses and events in Motueka during the World War One years and 1920s. Other postcards added related to horticulture and rural areas.

First aeroplane to visit Motueka

W. Brindle. First aeroplane to visit Motueka (November 1921)

Spraying apple trees at Tasman

3.19 We are currently adding material from the World War Two Roll of Honour. Published in ring-binder format in 2005, the full Roll of Honour series covers servicemen from or associated with Tasman and Nelson who were killed in the South African (Boer) War, First and Second World Wars. The Roll of Honour series lists the names, information about, and some photographs of the servicemen from the region who died in these wars, including servicemen who died as a result of illness or injuries sustained while serving.

3.20 During February we received a donation of 46 items belonging to the Maitai Lodge of the United Ancient Order of Druids. Items donated include minute books, reports, ledgers and photo albums. These are currently being assessed for digitisation.

Richmond Library Repairs and Strengthening

3.21 The Constance Barnicoat Meeting Room was closed in December 2024 and will not reopen until the repair and strengthening work has been completed.

3.22 This has meant that some of our regular programmes have been moved to other parts of the library and regular users of the meeting room have had to find other locations for their meetings.

3.23 Library staff who work on the first floor will relocate to the meeting room when the first floor strengthening work is undertaken.

Key Metrics

3.24 Items issued during July 2024 to February 2025 totalled 438,796, this was slightly higher than the same months in 2022-2023 and was the second highest total since 2014-2015.

3.25 Of particular note is the increase in issues at Murchison Library. Murchison’s issues are 24% higher than for the same period last year and are the highest since 2017-2018.

3.26 The number of items issued each month fluctuates during the year. Typically, there are peaks during the school holidays and another peak in January 2025. Issues in January this year were the highest for January since 2013-2014.

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3.27 Use of our online library continues to show strong growth. Issues of digital items between July 2024 to January 2025 increased by 20.5% compared to the same period last year. Digital issues now account for 13% of our total issues. Our digital resources continue to attract new followers; we average 128 new users each month.

3.28 In the graph below, issues of ebooks, eaudio and emagazines are counted as digital issues. Use of streaming services or online databases is counted as sessions, views or plays.

3.29 New membership registrations during July 2024 to February 2025 totalled 1,674, a slight decrease compared to the same period last year.

3.30 At the end of February there were 23,182 active library users. Active users are defined as those members who have borrowed items or used our digital resources within the previous 24 months.

3.31 Visitor numbers for the period July 2024 to January 2025 totalled 263,183. Visitor numbers in December 2024 and January 2025 were lower than for the same months last year, reflecting the extended closure of the libraries during the Christmas/New Year period.

3.32 On the first day of reopening after the closure period, we recorded 2,110 visitors, considerably more than our daily average of 1,400 visitors.

4. Customer Services Update – Janet Lee

Good News Story

4.1 Each year, the Association of Local Government Information Management (ALGIM) undertakes a Mystery Shopper Customer Experience Survey. There are 78 councils, and two Council Controlled Organisations (CCOs) surveyed, and all organisations are ranked out of 80.

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In 2023 the weighting was slightly different with:

Email 34% and Telephone 66%

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4.2 This year (for 2024) we retained a position in the top quartile, with a National Ranking of 20^th out of 80, and 12th out of 54 district councils. This shows that our CS Team can pull together under extreme pressure and still provide excellent support to our community.

4.3 A graph of a service level

AI-generated content may be incorrect. 2024 saw a national drop in customer services levels according to the survey, however this could be because the weighting for the scores was changed from 2023, and there is now more emphasis on customer feedback mechanisms.

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Executive Summary

In the 2024 National Local Government Customer Experience Benchmark survey, Tasman District Council achieved an overall score of 84%. This placed the Council in the fourth quartile (Q4) among all councils in New Zealand, ranking 20^th out of 80 councils nationwide. Among the 54 surveyed district councils, Tasman District Council secured the 12^th position.

Phone Audit Performance

Tasman District Council performed well in the phone audit with an average score of 86%. The Council demonstrated excellent consistency in the morning (93%) and afternoon interactions (86%). However, the lunch-time interaction scored lower at 78%, attributed to the caller's assessment of the overall experience. The council's net promoter score for phone interactions was 56%, above the New Zealand average.

Email Audit Performance

Tasman District Council achieved an overall score of 83% in the email audit. There was good consistency across the morning (94%) but less in the afternoon (71%) when the CSR’s problem resolution was deemed to be fair. The net promoter score for email interactions was 56%, which is above the New Zealand average.

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Auditor Comments from the phone interactions: A close up of a sign

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I. Conclusion - all phone interactions were handled well, with courteous and patient CSRs. The morning interaction was very good, with the CSR asking useful questions and being respectful. The lunch interaction was positive but could benefit from more proactive information sharing and offering feedback mechanisms. The afternoon interaction was good overall, though the CSR's hesitancy and distraction while the CSR actively looked up the information, impacted the flow of the conversation.

II. Recommendations

a. Maintain High Standards: Continue the excellent work in providing courteous and patient service.

b. Proactive Information Sharing: Encourage CSRs to offer proactive information without waiting for the customer to ask.

c. Feedback Mechanisms: Implement feedback mechanisms to gather customer insights and improve service.

d. Improve Flow: Address the issue of hesitancy and distraction to enhance the flow of conversations.

III. Feedback - the phone interactions were professional and well-handled overall. The morning interaction was very good, with the CSR being courteous and patient. The lunch interaction was positive but could benefit from more proactive information sharing and offering feedback mechanisms. The afternoon interaction was good overall, though the CSR's hesitancy and distraction impacted the flow of the conversation. Maintaining these high standards and addressing the minor issues will continue to enhance the quality of phone communications.

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Auditor Comments from the email interactions A close up of a sign

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I. Conclusion - both email interactions were handled well, with personalised and professional responses. The morning interaction was excellent, with the CSR providing clear and comprehensive answers and ensuring confidentiality. The afternoon interaction was good overall, with excellent aspects such as accessibility and timeliness, but could be improved by ensuring correct personalisation and providing more direct answers to specific questions.

II. Recommendations:

a. Maintain High Standards: Continue the excellent work in providing personalised and professional email responses.

b. Feedback Mechanism: Implement feedback mechanisms to gather customer insights and improve service.

c. Correct Personalisation: Ensure emails are personalised with the correct name to enhance the customer experience.

d. Direct Answers: Ensure CSRs provide clear and direct answers to customer questions rather than relying solely on self-service links.

III. Feedback - the email interactions were professional and well-handled overall. The morning interaction was excellent, with clear and comprehensive communication and a focus on confidentiality. The afternoon interaction was good overall, with excellent aspects such as accessibility and timeliness, but could benefit from better personalisation and more direct answers to specific questions. Maintaining these high standards and addressing the minor issues will continue to enhance the quality of email communications. The third main area for points lost, was on Feedback Mechanism – How satisfied the surveyor was with the opportunities provided to provide feedback on the experience and interactions.

AA Service Audited

4.4 This year, our three main service centres underwent an external Audit by the NZTA to ensure our staff are performing well.

4.5 RESULT - The three service centres, Motueka, Takaka and Richmond, all achieved a Low-Risk score. This is the top rating, given due to agency with minimal – zero errors, which the auditors stated is very difficult to achieve.

4.6 The NZTA and our staff are thrilled with this result and are proud of the fantastic service we provide to our community.

Customer Relationship Management system (CRM)

4.7 The Customer Services team are very excited about the CRM implementation due on 21 July. Before that, we will have a very busy time with ‘User Acceptance Testing’ (UAT), ‘Train the Trainer’ (TtT) training and then ‘End User Training’ (EUT).

4.8 There will be multiple benefits for the team once they are familiar with the system:

4.8.1 one system giving a 360^o view of the customer interactions with the Council rather than Customer Service Officers (CSOs) having to search multiple current systems;

4.8.2 all requests for service will be dealt with in one system rather than MagiQ, Confirm and RAMM – negating the CSO from having to work out where each service request needs to go;

4.8.3 email correspondence will be auto created in new cases in the CRM, from which we can respond to the customer, or pass onto the relevant team to deal with the query rather than having to manually create a service request and copy all the information into it;

4.8.4 all email correspondence from the CRM will be linked to each case and therefore to the customer. This means that the CSO will be able to see all the interactions and a summary of the case if the customer rings to follow up; and

4.8.5 Horizon 1 won’t solve all our problems, but it will help to speed up our transactions and reduce the amount of detective work currently required.

Customer Feedback Resolution

4.9 The CRM will hopefully solve this problem in Horizon 1.5 (December 2025), providing a short, automated customer satisfaction survey after each customer interaction.

Additional recording of work

4.10 CSOs will be required to record more transactions in the CRM to grow the 360^o view of the customer, and to give the Council more insight into the type of queries dealt with at the first point of contact, be that by telephone or at the counters:

4.10.1 currently, the only transactions recorded at the service centre counter, are those that involve payments. In the CRM, the CSOs will create ‘quick cases’ that record the bare minimum data, for all those other transactions, to give a more accurate picture of the number and type of interactions dealt with daily; and

4.10.2 they will also create quick cases for all phone calls that are resolved at first response. Currently the statistics merely show the number of phone calls answered per month rather than giving any information about the type of calls resolved.

Customer Services Activity – from 1 July 2024 to 28 February 2025

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4.11 AA/NZTA dealt with 22,036 transactions in the nine month period, earning $163,610.57 gross commission.

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AA/NZTA gross Commission earned in the nine month period.

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4.12 A total of 22,201 Service Requests were raised in the past nine months to date, 1 July 2024 to 31 March 2025 with the following distribution of requests.

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5. Community Partnerships Update – Yulia Panfylova

Grants

5.1 We completed two successful Creative Communities grant rounds since the last report. This year we received $49,686 from Creative New Zealand. The overall number of applications this year was 64. The funding goes towards arts classes, performances and arts festivals.

5.2 Special Grant, which is available when the Council achieves General Rate surplus as a result of experiencing more growth across the District than planned, was not available this year.

5.3 Community Grants will open on 1 May 2025.

Funding forums

5.4 We have been partnering with the Funders Forum Network and presenting to organise events to promote our funding. The upcoming funding events are: 2 April 2025 from 12.00 pm at Motueka Community House and 9 April 2025 from 9.30 am to 11.00 am at Trafalgar Street Hall. Planning drop-in sessions in Richmond, Motueka, Golden Bay and Murchison.

5.5 We are also part of Te Kāpuhipuhi - Māori Funders Forum, and staff are presenting about our funding on 10 April 2025 in Greenmeadows, starting at 10.00 am.

5.6 These forums are usually attended by community groups and funders such as Department of Internal Affairs, Rata Foundation, Top of the South Community Foundation, Nelson City Council.

5.7 The Positive Ageing Expo was a positive and well attended event, drawing over 1,000 people over the course of four hours. Held at the Headingly Centre, the Expo featured a diverse range of over eighty stalls. Attendees had access to flu and Covid vaccinations, home heating advice, hearing tests, repair café and the opportunity to try holistic pulsing and chiropractic treatments. Local clubs and interest groups, health organisations, and retirement villages were also represented, creating strong connections between services and the community.

We also had performances by Tai Chi, line dancing and beautiful singing by the Tasmonics. Outdoor activities were equally popular, featuring e-bike workshops, CarFit safety checks, vintage car display, composting education and the chance to try out pickleball. A free shuttle service from the Richmond Interchange ensured accessible transport for attendees.

5.8 This event is led by a group of agencies: Tasman District Council, Nelson City Council, Age Concern Nelson Tasman, Health Action Trust, Ministry of Social Development, Nelson Bays Primary Health, Headingly Centre. A massive thank you to the representatives of these groups, as without them this event wouldn’t have happened.

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Positive Ageing Forums

5.9 Last year the Motueka Positive Ageing Forum focussed on organising talks. This year the steering group decided not to continue forum meetings in the same format. The library is already organising many talks and there is no need for more. In addition, there are a number of activities in Over 50s Hub, Community House and the Recreation Centre so the steering group felt that there is a lot happening in Motueka and the Forum doesn’t need to duplicate it.

5.10 The steering group will meet on 16 April 2025 at 4.00 pm to discuss the future direction. The Mayor and Councillors are encouraged to attend.

5.11 The Nelson Tasman Positive Ageing Forum are putting together a community event “Downsizing your home”, on 5 May 2025 at 1.00 pm at Age Concern. This will include speakers from both councils and other experts in the field.

Youth Councils

5.12 Staff developed a more structured approach in facilitating Motueka and Waimea youth councils, where for the first time each youth council member was allocated defined roles and responsibilities, complete with supporting guidelines.

5.13 Developed and facilitated workshops for all four youth councils educating children about local government and decision making in an engaging way.

5.14 Visited both Collingwood Area School and Golden Bay High to promote recruitment and as a result gaining interest and support from both schools.

5.15 All youth councils are now becoming more involved in council issues such as the Alcohol Bylaw and the Motueka Community Board meetings, with more projects to come.

Chorus Boxes

5.16 Four of the five Chorus boxes are complete, with the final one awaiting its last coat of anti-graffiti protection. Below are the finished products (Figure 1).

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Figure 1: Chorus boxes Art. Top left Emma Egan, 10 Olympus Way, Richmond, Tasman District, top right: Julina Ismail 16 Honey Lane, Tasman, Bottom left: Darren Richardson 51 Arrow Street, Wakefield, bottom right: Goothbug, 5 Arrow Street, Wakefield.

Events

5.17 The Waitangi Day Celebration was held in partnership with the Kaihautū Hononga team to align with Waitangi Day commemorations. The film Ka Whawhai Tonu Movie Night tells the story of the siege of Ōrākau in 1864 during the New Zealand Wars. After the screening we had a Q&A session with the film’s line producer, Kat Stephens. Although 40 had registered, an estimated 25 attended. The film was well received, and attendees engaged with numerous questions during the discussion.

5.18 Staff are developing a civic education programme to be delivered in classrooms and in the Council Chambers based on Christchurch City Council’s lessons plans that were shared with us for free. Christchurch’s Programme Coordinator shared detailed information on the programme, which was established in 2017. Last year's statistics showed 500 students participated in workshops in the Council Chambers and 175 attended in-school education.

5.19 Tasman District Council education webpage - after reviewing the extensive range of educational programmes offered by Christchurch City Council and the accessibility of their "Learning Through Action" webpage (Learning Through Action: Christchurch City Council), we are now working on creating a Tasman District Council webpage that will display all education opportunities including stormwater, Harbour Master, compliance and biodiversity, providing a central hub for schools and community groups.

5.20 2025 Summer Movies al Fresco – six screenings were delivered across four Tasman locations. The series was attended by 1,095 people across Tasman. Most of the screenings were done in partnership with local community groups and provided great fundraising opportunities for them. The screenings were held in Richmond, Takaka, Brightwater and Motueka.

5.21 Christmas in the Park remained a community favourite, drawing a strong crowd. The event saw significant engagement on social media, with 1.7k people responding and around 800 attending (Figure 2). It was another hugely successful event, with CLM’s kids’ activity area bustling with activity. Key takeaways from the event included reintroducing candles to enhance the ambience, supported by a comprehensive fire management plan, and extending the event’s duration to improve the impact of the lighting. For the fourth time we hosted the Peaceful Towns Art Competition for children. This year we received 29 submissions from Motupipi, Motueka Steiner, Ranzau, Waimea Intermediate, Birchwood, Tasman Bay Christian, Henley, St Paul schools and homeschools.

Figure 2: Santa interacting with children at the Christmas in the Park event in Richmond

Enviro education for children

5.22 Primary schools are struggling to cope with the new government curriculum expectations and teachers are pulled in all directions. Nonetheless, with our support some schools find ways to integrate environmental education.

5.23 In partnership with the Council’s Stormwater Quality Specialist, Andrea Goodwin, staff delivered Three Waters education sessions to the five classes of the senior syndicate at Richmond School.

These 5 x 45-min sessions reached 150 students and multiple teachers who learnt about where our water comes from and where it goes through a series of interactive activity stations (Figure 3).

5.24 In collaboration with Blair Reed and Nell Kelly, staff went to Lake Rotoiti School to inform the students and iwi partners about the Mangatawhai wetland project. This was followed by the harvest of harakeke together with the students and weaving waikawa baskets to donate towards the wetland conservation project.

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Figure 3: Three Waters education in Richmond school, using specially designed educational boards.

5.25 Students have been involved with the consultation on the Council’s Natural Hazard Plan change through a collaborative workshop.

5.26 Staff also supported Hope School in seeking funding for a native tree nursery and edible garden development project; Waimea College with establishing enviro group and preparing activity for the Tasman Mission; Mapua School in the development of their Enviro group and goals for the year; Central Takaka School with water quality monitoring at Paines Ford.

5.27 Staff supported the Transportation Planning team with their consultation on the Speed Management Plan. There were some strong messages received from students and teachers about the dangers of vehicles and the need to reduce speed outside of schools.

5.28 Staff organised the Tasman Mission event at Rabbit Island that was attended by 160 students from 15 schools across Tasman (including one from Nelson). With 23 activity stations delivered by environmental educators from across a range of sustainability themes, students, teachers and parents had a fantastic fun filled day of learning.

5.29 Ongoing support with enviro education in the following schools: Parklands, Riwaka, Tasman, Murchison Area, Tapawera, Ngatimoti (Figure 4), Dovedale and Motueka High. The work is also undertaken in ECE, such as Waimea, Tapawera, Harakeke, Motueka and Golden Kids.

5.30 Staff delivered Waste Education at Takaka Library to support the soft launch of the Sustainable Living Centre food scraps drop of service in Takaka. The Centre is funded by the Council’s waste team for a one-year trial of food scraps collection and composting. Staff provide an ongoing support and mentoring for this project.

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Figure 4: Carbon footprint education in Ngatimoti school using bike blenders

5.31 NZ Association of Environmental Educators - the purpose of the Association is to understand more about what each provider offers in the Enviro ed space, support each other and identify our niche in this space. To encourage principals to engage their school, teachers and students in environmental education staff co-facilitated a workshop with NCC Enviroschools and Otago Marine Studies at the annual principals’ conference. The information about their highlights, challenges and plans for the future in regard to environmental education was gathered.

5.32 Community Enviro education - together with a contractor staff are delivering free home heating advice to Tasman residents at the Positive Ageing Expo, New World Motueka, Mapua Community Hall and Age Concern, Richmond. Organising educational talks to inform the community about the positive environmental work that the Council carries out.

5.33 Raising awareness and understanding about the Borck Creek area. This involves liaising with a community group from Waimea Plains to encourage them to carry out volunteer work on the Borck Creek stream area and connecting them with the stormwater team to bring expertise and advise to the group.

5.34 Resiliency panning – staff are working in Golden Bay on organising communities to prepare resiliency plans. In Ligar Bay they support to gather a core group of residents and support organising, advertising and planning of Onekaka community resiliency day.

6. Attachments / Tuhinga tāpiri

Nil

Operations Committee - 17 April 2025

7.3 Community Infrastructure Group Activity Report

Information Only - No Decision Required

Report To:	Operations Committee
Meeting Date:	17 April 2025
Report Author:	Mike Schruer, Waters and Wastes Manager; Grant Reburn, Reserves and Facilities Manager; Nick Chin, Enterprise and Property Services Manager; Russell McGuigan, Programme Delivery Manager; Jamie McPherson, Transportation Manager
Report Authorisers:	Richard Kirby, Group Manager - Community Infrastructure
Report Number:	ROC25-04-4

1. Summary / Te Tuhinga Whakarāpoto

1.1 This report provides a summary of Community Infrastructure Groups activity since the last report to the Operations Committee on 6 March 2025

2. Recommendation/s / Ngā Tūtohunga

That the Operations Committee

1. receives the Community Infrastructure Group Activity Report ROC25-04-4.

3. Management Update

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4. Transport

Recent Storm event

Thursday 3 April 2025 – Sunday 6 April 2025

4.1 The road network experienced relatively minor impacts from the storm event on 3 - 4 April 2025. The only notable damage has been to McCallum Road in Golden Bay, and Maruia Saddle Road near Murchison, and both road sites will be closed until slip/scour damage is repaired.

Roading Activity Update

4.2 Tasman District Council roading contractors have been very busy during this peak construction period, with a focus this period being the Wensley Road reconstruction project, which is progressing well particularly given the highly disruptive nature of closing one of the areas key commuter routes.

4.3 At the time of preparing this report the Wensley Road works were on time and on budget, with completion expected in the week 28 April - 2 May 2025.

Alliance Contract Area

Sealing Season 2024/2025

4.4 The annual resealing programme is currently 70% complete. The remaining sites include:

· Stock Road, Kerr Hill, and Korere-Tophouse Road

· Moutere Highway, Sunrise Road, and Sunrise Valley Road

· Haycock Road and Ellis Street

· Tapawera Baton, Upper Stanley Brook, and Riwaka Valley Road

4.5 To date, 225,367m² of road has been resealed, with an additional 107,000m² remaining. Most of the outstanding work is focused on Kikiwa and Moutere Highway sites.

4.6 Sealing is scheduled for completion in early April 2025.

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Picture 1: Sealing work in progress, Marlborough Crescent

Drainage Works

4.7 Umukuri Road Soak pit and drainage. A new soak pit was installed to mitigate periodic surface flooding in this area.

Picture 2: New Soakpit installation at Umukuri Road

Wensley Road Pavement Rehabilitation

4.8 The significant task of reconstructing this key road over two sites began in mid-February 2025 and is tracking well towards completion.

4.9 In site one (over the top of the hill) retaining walls have been installed, driveways have been prepped to align with new footpath levels, and the pavement work is underway.

4.10 Site two (near Chelsea Ave) is complete, and the crew are progressing isolated repairs between the two reconstruction sites.

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Picture 3: Wensley Road Rehabilitation

Picture 4: Wensley Road site two ready for roadmarking

Golden Bay and Murchison Area

4.11 The Tata slip on Abel Tasman Drive continues depositing material on the water channel and road following any rainfall. The crews are monitoring the site and will remove the material once it builds up enough to obstruct the traffic lane. Work has been done to install cut-off drains at the top of the slip to help dry the site; however, an underground spring continues to saturate the slip face when water levels are increased during rainfall events.

4.12 The focus on sealed pavement maintenance continues in both Golden Bay and Murchison while the weather allows it. Completed sealed pavement maintenance tasks include:

· Edgebreaks and rip and remake on Mangles Valley Road

· Edgebreaks and surface scabbing repairs on Collingwood-Bainham and Collingwood-Pūponga Main Roads

· Second coat seal on Baigent Road and Howard Valley Road

· Surface scabbing was repaired on Collingwood-Pūponga Main Road

· Crack seal addressed on Hinehaka Road

· Level uneven surface on Pakawau Bush Road

4.13 Other completed maintenance task include:

· Flanking on Abel Tasman Drive

· High shoulder removed from Haldane Road

· High shoulder removed from Matiri Valley Road

· Surface water channel reshaped and flanking on East Takaka Road

· Surface water channels cleaning on Matakitaki Road, and Tūtaki Road North and South

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Picture 5&6: Before and After -Central Tākaka Road blocked culvert

4.14 The contractor has completed the second round of ARI data collection for the Kahurangi network. The AI software has identified 14,277 faults. The fault data is now being reviewed by quality assurance before being uploaded into Ramm.  

4.15 The two maps below show the location of all the faults collected with the ARI system in the Golden Bay and Murchison area during February 2025.

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Road Safety

4.16 The Crash Analysis System has recorded an additional three serious injury crashes this fiscal year bringing the total up to three fatal and fifteen serious injury crashes to date. The three additional crashes are described as follows:

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4.17 We are also aware of a cyclist falling off Abel Tasman Drive on 11 March 2025, down a significant drop. The initial crash report does not mention any other vehicles being involved.

Tasman’s Great Taste Trail

4.18 The Nelson Tasman Cycle Trails Trust (“the Trust”) are contracted to maintain trail surface and vegetation for 76,459m of the trail (approximately 39% of the total trail). The remaining 61% is maintained by a combination of: 

· Parks & Reserves 

· Transportation  

· Waka Kotahi 

4.19 The sections of trail that the Trust maintain are typically sections that were built by the Trust as part of the great ride vision to link existing Parks & Reserves paths and Transport assets. Existing assets make up the majority of Tasman’s Great Taste Trail. Attachment 1 shows the maintenance responsibility maps. Some sections of the maps require updates which will be completed when internal resources allow.

4.20 The Trust’s specific responsibilities in the contract in the areas identified as being under their area for maintenance, include: 

· Ensure that the Trail is firm and compacted with no unravelling of the surface or potholes

· Ensure that the Trail surface and side batters are free of weeds

· Clear fallen trees and branches from the Trail surface

· Ensure that vegetation within 300mm of the trail edge and up to 2.4m high is trimmed, sprayed or mowed

· Repair non-structural damage to boardwalks, bridges and other structures including but not limited to surface mesh, handrails and balustrades

· Clear drains beside and beneath the Trail to ensure adequate stormwater drainage. 

4.21 On a Grade One and Two trail, the corridor for a cyclist should allow one metre for the cyclist, 0.5m either side of the handlebars/edge of trail) and 2.4m clearance overhead.

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Picture 7: Vegetation clearance guidance

Maintenance 

4.22 Following the monthly inspections of the entire trail, the Trust engages a number of sub-contractors to undertake the majority of physical maintenance for the areas they are responsible for. The contractors include: 

· Delta – spraying / mowing 

· Contract Worx – spraying / mowing / surface repair 

· Blooming Good Gardens – larger vegetation maintenance 

· Pete Bright – minor vegetation maintenance 

4.23 The Trust’s maintenance manager carries out minor vegetation management such as clearing branches/debris off the trail and trimming overhanging branches while completing the inspection. 

4.24 In addition, the Trust works with various volunteer groups such as the Wakefield Community Group, who do additional vegetation maintenance outside of the envelope the Trust is responsible for.   

4.25 During the monthly trail inspection, the Maintenance Manager records areas that need attention that are outside the Trust’s maintenance areas and notifies the appropriate party – i.e. parks & reserves, transportation or Waka Kotahi. The Maintenance Manager may also ask the Council to send vegetation letters to adjoining landowners who are responsible for keeping their vegetation within their boundaries. 

4.26 Limited maintenance budgets for both parks & reserves and transportation activities can impact the timeliness of vegetation maintenance works.   

Overhanging Vegetation 

4.27 Property owners are responsible for clearing any overhanging vegetation emanating from their property.

4.28 This is set out by the Local Government Act 1974 which states the council may, by notice in writing require the owner of any land abutting upon any road to remove, lower, or trim to the satisfaction of the council any tree or hedge overhanging or overshadowing the road within one month. 

4.29 The Act sets out process and timeframes, which eventually enable the Council to act and recover costs from property owners who do not take any action. This process can be time consuming with some landowners and is repetitive given the speed some overhanging vegetation can grow.

Seasonal variations

4.30 During seasons of vegetation high growth, contractors are in high demand.  The Trust has endeavoured to pre-book contractors during known periods of high growth (such as spring).  Seasons such as 2024/2025 growth has continued throughout summer, so the pressure has been ongoing.   

Customer Service Request Summary

4.31 The following charts show a summary of monthly customer service requests received during 2023/24 and 2024/25.

4.32 An increase in the number of footpath service requests is being monitored, particularly given the constrained maintenance budget.

4.33 Vegetation issues spiked during summer, likely due to unusually high growth rates, and noting that constrained operational budgets mean we are limiting the amount of mowing being completed through to the end of this financial year.

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Chart 1: Sealed road service requests

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Chart 2: Unsealed road service requests

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Chart 3: Footpath service requests

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Chart 4: Vegetation customer service requests

Road Opening Permit Management

Corridor Access Requests

4.34 The graph below shows the number of corridor access requests processed and approved by month for the 2023/24 and current 2024/25 fiscal years.

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5. Waters and Waste

Utilities Trends

5.1 There has been a large increase in Water Supply Contractor jobs this year. This is due to a change in the way the asset management system is used for annual valve inspections. An individual job is now raised for each valve that needs maintenance, e.g. painting.

Recent Rain Event

5.2 Thursday 03 April – Sunday 6 April 2025:

· Collingwood UV non-compliance due to flow levels exceeding capacity of the equipment.

· Sunday, 6 April 2025 - There was 30mm of rain in an hour in Richmond equating to a five year return period event.

· Motueka Old Wharf Road gate failed to open automatically as programmed, causing stormwater to back up in Woodlands drain, gates were opened before flooding became an issue.

· Wastewater was tankered from Motueka, Goodman Park preventing overflows.

· Overflow at Murchison campground pump station after level controller failed and failed to alarm.

· Richmond, Beach Road overflows as NRSBU reticulation could not keep up with flows, which actually exceeded our quota. The new duplicate rising main is not yet operational.

· Richmond, Sunview pump station overflowed, which will continue to be a risk until upgrades are undertaken. These overflows are made worse by the number of swimming pools in this catchment connected to the wastewater network.

WATER SUPPLY

5.3 Activity Highlights

· Dovedale Scheme, Humphries Creek stream had insufficient flow to maintain water supply to the water treatment plant resulting in the plant switching off.

· 150mm and 300mm watermain renewals successfully completed in Queen Street, Richmond.

· Eighty-Eight Valley reticulation upgrade complete in Edward Street, road sealing planned for Monday, 7 April 2025.

Compliance

5.4 Annual reporting against the drinking water quality assurance rules was completed by the 28 February deadline. As expected, compliance status for the 2024 year was similar to 2023 but with significant improvements in several larger supplies due to data quality and UV configuration improvements.

5.5 A letter was sent to Dovedale scheme members reminding them that a chlorine disinfection by-product (Dichloroacetic acid), is regularly found in the network at concentrations over the maximum acceptable value (MAV) specified in the Drinking Water Standards. This MAV is based on health risk over a lifetime of consumption. The Ministry of Health and Water Services Authority both state that the greatest health risk is from microbiological contamination and that disinfection (using chlorine) should not be compromised in an attempt to reduce disinfection by-products. This is another situation that demonstrates the urgency of finding and implementing an alternative source water of higher quality for the Dovedale scheme.

5.6 Tasman District Council staff were contacted by Worksafe to arrange a proactive workplace site inspection of the Richmond Water Treatment Plant recently. The inspector’s focus is on the management and compliance relating to hazardous chemicals – namely caustic soda and chlorine gas. The visit is scheduled for Tuesday 8 April 2025 with Tasman District Council’s maintenance contractor, drinking water and health and safety staff.

Enforcement

5.7 Since the previous Activity Report, the following events have been recorded:

· A third-party contractor was observed using a Council-supplied hydrant upstand in Wakefield and a reminder was given about the approved filling locations in the district.

· On 31 March 2025, the Council was notified of a water outage in Upper Tākaka village. It was found that a pipe feeding off the main line from the reservoir had been struck and damaged by an excavator. The valves in the area had been turned off without notification to the Council to reduce water loss. The water level in the reservoir dropped to 39% in a short period but has since recovered. Council contractors undertook repairs to the damaged section and restored full supply later that night. Investigations into the cause of the event and the responsible parties are now underway. Any associated costs will be recovered, and it is possible that further enforcement action may be taken.

Operations Update

5.8 Prolonged dry weather resulted in flow in the source stream for the Dovedale scheme becoming too low to consistently extract the required volumes. A temporary fix was made to the intake structure to deepen the weir and allow the extraction pipe to stay submerged. A conserve water request was sent out to scheme members to encourage demand reduction, and it is hoped that forecast rain will alleviate the situation. This situation highlights the importance of finding an alternative source of more reliable quantity and of higher quality.

5.9 Richmond has had two significant watermain renewals take place in March. Both renewals took place in Queen Street, whereby 120m sections of old 150mm and 300mm asbestos cement pipes between Hill Street and Warwick Street were replaced with PE pipes. The old pipes previously failed during the August 2022 flood event, a critical time when water supply was to be maintained.

5.10 The Eighty-Eight Valley reticulation upgrades from Edward Street to Gossey Drive are complete, with road sealing planned for Monday, 7 April 2025.

5.11 A project to upgrade the servers responsible for the 3 Waters Supervisory Control and Data Acquisition (SCADA) system was completed on 3 March 2025. New servers were built in a virtual environment provided by the Council’s data centre computing provider and the latest version of SCADA software was installed including a new visualisation product called InTouch OMI. Additional Historian licensing for 25,000 tags was purchased to provide more data that can be collected from our roughly 200 telemetry connected sites. The old servers had been running since 2017. The project highlighted the ongoing effort that is required to maintain the digital infrastructure for our water utilities.

5.12 Stormwater control at the Murchison Water Treatment Plant (WTP) was improved with a soakage pit installed on 12 March 2025. The purpose was to fix local ponding issues due to downpipes and instrument sample water discharges.

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Figure 1: Soakage pit installation next to Murchison WTP

5.13 The Motueka water supply suffered from a loss of network pressure on Sunday, 30 March 2025 at approximately 9am for 90 minutes. Contractors responded to a bore pump fault that failed to automatically switch duty by manually triggering the start of another pump. The electrical team identified an error in the plant’s alarm logic for the three bore pumps.

5.14 The Richmond South Reservoir (P1141) and pipeline (P1317) projects are progressing, with the reservoir construction underway after a successful house deconstruction. The project is set to be completed by early 2026. A community BBQ was held for engagement, providing an opportunity for residents to meet the contractors and ask questions. For the duration of the project, heavy vehicle traffic is expected, particularly along Hill Street South. We encouraged residents and road users to follow all safety signage and take extra care when traveling through the area.

5.15 The replacement of the Main Road Hope pipeline is moving forward steadily, with approximately 60% of the new pipeline already installed.

WASTEWATER

Activity Highlights

· There is an increase in the frequency of rags (not necessarily wipes) getting entangled in pump impellors at wastewater pump station.

· ESR have commenced a monitoring exercise at the Motueka Wastewater Treatment Plant (WWTP), looking for drug residues in the wastewater.

· A second rising main, handling wastewater from the Nelson Regional Sewerage Business Unit wastewater pump station in Fittal Street, Richmond was successfully tested on Friday, 28 March 2025.

· The proposed wastewater environmental performance standards have been released for consultation by Taumata Arowai.

Compliance

5.16 Microbial source tracking (MST) was undertaken at Tākaka and Murchison WWTP’s to try and determine the origins of indicator micro-organisms detected in the groundwater bores adjacent to these treatment plants. MST can indicate if the bacteria are from human, avian or mammalian hosts.

The results are still to be reported, initial indications are that only one bore out of the 11 sampled has microbial numbers high enough to generate a meaningful result.

5.17 There were a couple of non-compliance events related to the Collingwood WWTP Ultraviolet (UV) unit. These happened because of parts failures. Due to the run of settled dry weather during the reporting period there were no rainfall related low UV dose non-compliances, A control valve has been ordered for installation just up-stream of the UV unit, once in place this will significantly reduce the number of weather-related low UV dose non-compliances.

5.18 There were three odour complaints over the period. Two separate instances at Riwaka, of which only one was identifiable when our contractors investigated. The other instance was in Ligar Bay at the site that consistently causes us problems.

5.19 There was one overflow on 20 March 2025 in Queen Street, Richmond where a sewer line blocked with fat, wet wipes and tree roots causing wastewater to back up in the network. The wastewater then came out of a gully trap onto private property and flowed under the house. A clean up and disinfection of the property has now been completed.

Operations Update

5.20 There is an increase in the frequency of rags getting entangled in pump impellors at wastewater pump stations (WWPS).

5.21 ESR have commenced a monitoring exercise at the Motueka WWTP, looking for drug residues in the wastewater. This is part of a nationwide reporting programme that they are doing for the New Zealand Police. The first round of results will be reported soon. Our contractors conducted the onsite sampling, an exercise that incurred costs for the Council.

5.22 The biannual sludge surveys were completed on each of the district’s WWTP ponds. The results of which will determine the desludging programme over the next two years.

5.23 A second rising main, handling wastewater from the Nelson Regional Sewerage Business Unit WWPS in Fittal Street, Richmond was successfully tested on Friday 28 March 2025. When operational this line will increase the pumping capacity from this pump station, which will substantially reduce the number of overflows happening in lower Beach Road.

5.24 The proposed wastewater environmental performance standards have been released for consultation by Taumata Arowai.

5.25 The bearings started to fail on one of the feed pumps of the membrane filtration plant. A backup pump was installed and damaged pump sent away for refurbishment.

5.26 The Motueka WWTP bag pump, used for dewatering the sludge bag lay down area, failed. It has been replaced with a back-up pump

STORMWATER

Activity Highlights

· Two successful stormwater educational events, attended by over 100 school students at each event.

· Two illegal discharges detected and followed up.

· Completed annual compliance report.

· On-going work with contractor to achieve cost savings in routine vegetation maintenance.

Compliance & Education

5.27 The yearly compliance report was completed and some shortfalls in terms of meeting Resource Consent conditions were identified. They include the Council being behind schedule developing stormwater catchment management plans and a delay in developing an erosion and sediment control plan for minor works.

5.28 Baseline quality monitoring is ongoing with the autumn round of sampling completed for Richmond.

5.29 Two separate contaminant discharges have been investigated; the first has been tracked back to a saltwater swimming pool being emptied into the stormwater system (refer Figure 2, the tall spike in the continuous monitoring shows high conductivity levels which made us aware of an illegal discharge) and the second, which was discoloured water entering Reservoir Creek from a stormwater pipe, was unable to be traced back to the source.

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1. Figure 2: Monitoring Data from Jimmy Lee Creek

5.30 150 senior primary school students at Richmond School were part of an interactive, hands-on educational session which involved Council staff demonstrating and explaining how stormwater, wastewater and drinking water networks operate.

5.31 The stormwater team ran an activity at the Tasman Bay Mission, a daylong event for primary students (refer Figures 3 and 4) about environmental education about how water travels our landscape and how humans interact with it and how this interaction can affect water quality.

Figure 3: Greg Bennett with kids discovering how water interacts with our landscape

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Figure 4: Kids connecting stormwater, wastewater and drinking water pipes

Operations Update

5.32 Stormwater operations have been reasonably quiet for the period, with low rainfall and modest vegetation growth.

5.33 We have recently been reviewing routine vegetation maintenance with our contractor, with a view to reducing cost. Grass mowing of channels with steeper slopes has been changed from routine to re-active maintenance where it is not likely to affect the flow capacity of the stream. One service request has been received, questioning the change.

5.34 We received notification of a tomo under the Kotare Place walkway, Little Kaiteriteri. We investigated and determined that this was not caused by faulty stormwater pipes. The reserves team will further investigate and initiate repairs.

5.35 On the Tuesday 4 March 2025, the Motueka tide gates were placed into storm mode for predicted high tides and thunderstorm. There were no issues as the intensity of the storm was lower than predicted.

5.36 Seedling willow and alder have been cut and removed from Templemore Ponds, Richmond.

WASTE MANAGEMENT AND MINIMISATION

Activity Highlights

· Recycling contamination at our Materials Recovery Facility (MRF) has increased 0.6% from 14.5 in January 2025 to 15.1% in February 2025.

· Upgrade works at resource recovery centres including replacement offices at Richmond, litter traps at Richmond and Māriri and heavy maintenance of the waste compactor at Māriri.

Compliance

5.37 There are no compliance incidents in this period.

Operations Update

5.38 Kerbside collections continued as normal with no noted issues. A total of 402 kerbside recycling audits were undertaken during February, 94% passing and 6% failing due to contamination – this is an increase in pass rate on the previous months audits. All but one of the failures were for non-recyclable materials being placed in recycling bins.

5.39 Litter traps have been installed in all storm water sumps at the Richmond Resource Recovery Centre (RRC). Further traps are on order for Māriri RRC and will be installed as soon as they arrive.

5.40 Contract 1585, for replacement offices at the Richmond RRC, has been uploaded on the Government Electronic Tender Service. The closing date for the tender is 16 April 2025. The new offices will be located at the entrance of the site. The drainage and fencing elements of the enabling works have now been completed, with earthworks scheduled for April. The outline plan application for the building is underway and should be ready within the next few weeks.

5.41 A contractor working for the Nelson Regional Sewerage Business Unit (NRSBU) has been using part of the Richmond RRC for a temporary compound while they complete the sewer main connection. This work should be completed by the end of April 2025.

5.42 The construction of the Māriri RRC access road is now complete, except for the road marking and signage, which will be installed once the traffic flow/layout has been approved. In early April 2025 we will be confirming turning circles for heavy vehicles and finalising the road marking design.

5.43 The waste compactor at the Māriri RRC has now been refurbished and reinstalled, on time and is working well. As shown in the following photos (refer Figures 5 and 6), a heavy-duty hopper has been included in the refurbishment.

5.44 Weighbridge certifications for resource recovery centres are underway and should be completed the first week of April 2025.

5.45 The second phase of the Construction & Demolition Diversion trial at Richmond RRC is ongoing, with an increase in traffic and materials. We are continuing to work with our contractor to optimise these operations.

Figures 5 and 6: Māriri RRC refurbished waste compactor – before and after.

Waste Minimisation (funded by the Waste Minimisation Fund)

5.46 The latest round of the Waste Minimisation Projects grant scheme closed for applications on 31 March 2025. This round has been more extensively publicised with direct communications to target specific community, professional and business groups in addition to the usual Newsline, social media and mailing list approach. Applications are currently being assessed in preparation for the Community Grants Subcommittee meeting in early June.

5.47 We have now received the waste report from the contractor for deconstruction of a Council-owned house at 520 Hill Street South. They have reported handling a total of 81 tonnes of material, of which 85% was diverted to either reuse or recycling. These figures exclude concrete.

5.48 The Tasman Reconstruct Construction and Demolition (C&D) diversion trial at the Richmond RRC experienced a strong increase in both the number of loads received and the volume of material processed during the first quarter of 2025. During this period, diversion has averaged 0.7 tonnes per day of operation, which is close to triple the average diversion in the first part of the trial. Some of this increase may be seasonal variation, but much of it is expected to reflect growing uptake of the service. The trial was planned to continue through to 31 March 2025 and this has been extended to 30 June 2025.  

5.49 The increased tonnages in the trial cause a proportional increase in some of the operating costs. We are reviewing options for reducing these costs and/or increasing revenue to offset. One option is the establishment of a reuse shop at the Richmond RRC, which will be discussed with the RRC operations contractor at the next contract meeting.

5.50 A Scoping Report for the trial has been submitted to the Ministry for the Environment (MfE). This report will be assessed by MfE to determine if we are meeting our funding obligations for this project.

5.51 The next C&D waste working group meeting will be in April 2025 and will focus on agreeing the next initiative for this group. We continue to see good engagement in this small group and will be targeting a less council-led approach at the next meeting.

5.52 We are currently planning the next Better Building Breakfast event, which will target greater engagement from suppliers and building design professionals. Our objective is to have building waste minimisation event(s) hosted by suppliers in May 2025.

5.53 Mandatory reporting of waste levy spending and annual waste quantities commences in the next financial year and we have been engaging with to MfE prepare for this.

5.54 We are continuing to work with Nelson City Council through a business case for diversion of household food waste from landfill. We have recently received the detailed technical report and will be working through the preferred options and then moving to the detailed business case, which we expect will be completed by June 2025. Recommendations from this work will feed into LTP considerations in the new year. Of the funding for this work, 75% is funded by Ministry for the Environment and 12.5% each by Tasman District Council and Nelson City Council.

5.55 We attended the Tasman Mission event for schools at Moturoa/Rabbit Island on 21March 2025 and ran a waste sorting activity with students to increase their knowledge of how and why we recycle. An estimated 120 students were engaged (refer Figures 7 and 8:).

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Figures 7 and 8: Tasman Mission event for local schools

FINANCIAL UPDATE

5.56 Water Supply Routine is over budget but tracking close to the Target Outturn Cost and like last year. A significant part of the cost overrun is due to unbudgeted costs for mandatory sampling and monitoring to meet the new drinking water standards.

5.57 Water Supply Reactive costs are well over budget and at a similar level to last year. A decision was made in the Long-Term Plan (LTP) to reduce the reactive maintenance budget, knowing this was a risk due to the condition of older asbestos cement pipes in the region. Pipe failures continue to be high due to a lagging renewal programme. New requirements to comply with the water regulator Taumata Arowai standards are leading to an increase in reactive work for water quality issues and reservoirs.

5.58 Reactive jobs to date number:

· 1200+ leaks

· 24 Third party damage

· 64 locates

· 30 new connections

5.59 We cannot ignore leaks and until the water mains renewal programme addresses the issue of aging pipes reactive maintenance will continue to be high. Although third party damage is still occurring it is encouraging to see that 64 locates of services have been requested.

5.60 Figure nine below shows a heat map of the location of water leaks over the past nine years.

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Figure 9: heat map of water leak locations – 2017 to date

Larger jobs attended this year include:

5.61 August 2024: O’Connors aeration tower $26k, 110 Queen Street, Richmond leak $41k, 165 Whitby Road, Wakefield burst water main $21k, 65 Martin Farm Road, Kaiteriteri leaks (x3) $49k.

5.62 September 2024: 21 Farnham Drive, Richmond copper lateral leak $14k, 49 Oxford Street, Richmond blown water main $17k.

5.63 October 2024: Corner Staig Street / Todd Place, Richmond valve leak $18k, Mellifera Place, Richmond meter leak $12k, 155 Waller Street, Murchison burst water main $12k, 40 Clifford Road, Wakefield burst water main $13k.

5.64 November 2024: Thorp Street, Motueka leak $11k, Hart Rise, Richmond pump servicing $14k, Katania Heights, Brightwater pump servicing $24k, district generator load testing $27k.

5.65 December 2024: 85 Whitby Road, Wakefield burst water main $12k, 16 Martin Avenue, Wakefield leak $12k, Dovedale low raw flow $23k.

5.66 January 2025: 13 Gladstone Road, Richmond leak in lane on SH6 requiring traffic management $14k, Golden Hills, Redwoods aeration tower upgrade $21k.

5.67 February 2025: 866 Abel Tasman Drive, Pōhara leak $10k, Nayland Road, Stoke leaking fire hydrant outside ENZA $12k, 11A Kinsley Place, Richmond leak $12k, Richmond water treatment plant wiper switch fault $12k, 11 Parker Street, Motueka leak $13k, 189 Aniseed Valley Road, Hope leak requiring traffic management $13k, 1419 Dovedale Road, Thorpe blown water main 150mm asbestos cement $13k, Richmond water treatment plant programming operation jobs $15k, 106 Main Road, Tapawera burst water main $24k.

Wastewater Routine costs are over budget. Larger jobs include:

5.68 August: Tākaka wastewater treatment plant service 2 outgoing pumps for rapid infiltration basins $62k

5.69 January: Replace filter fabric in Tākaka rapid infiltration basins $12k, purchase of ACTI-Mag for summer odour control $32k

Wastewater Reactive costs are slightly over budget.

5.70 Reactive jobs to date number:

· 57+ blockages

· 123+ electrical faults

· 120+ mechanical faults

· 140+ low pressure pump system issues (59 of the pumps were sent to Christchurch for repair)

· 35+ breaks / overflows / discharges

· 300+ samples taken

5.71 Refer to Figure 10 below, there are data gaps in 2020/21, part of 2023/24 and 2024/25 for wet weather overflows which were due to not having resources to collate this data. The newly appointed Wastewater Quality Specialist is tracking through contractor and customer service records to collate this data and update the reports.

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Figure 10: Graph of Wastewater Overflows resulting from wet weather, third party damage, plant failures and dry weather blockages

Larger jobs include:

5.72 October 2024: Broadsea Avenue, Ruby Bay blockage $9k, Golden Bay planned power outage $11k.

5.73 December 2024: Tākaka wastewater treatment plant generator controller fault $15k.

5.74 January 2025: Tākaka wastewater treatment plant no water $11k, Tākaka wastewater treatment plant aerator fault $17k.

5.75 February 2025: Electrical after-hours pump station year to date $16k.

5.76 Stormwater Routine costs are slightly over budget, although we are working to reduce costs in this area. This budget includes stormwater sampling every two months at 40 locations, vegetation control and weed spraying at over 100 locations.

5.77 Stormwater Reactive costs are over budget due to additional weed control expenditure in drains and creeks.

Larger jobs include:

5.78 December: White Road, Hope - local deepening of stormwater channel $8k, Whitby Road, Wakefield - channel cleanout $10k, Richmond creeks and drains - spraying of water celery and Vietnamese parsley $20k.

5.79 Resource Recovery Centre operations are currently running in excess. This increase of cost is due to an additional staff to manage waste diversion at the Māriri site, additional equipment at the Tākaka site and operating costs not budgeted at the Collingwood site.

5.80 Resource Recovery Centre programmed maintenance is over budget due to routine servicing on compactors and vegetation control on some sites.

5.81 Resource Recovery Centre reactive maintenance is higher than budget due to additional servicing and repair of waste transport bins, kiosk damage and resolving an unsafe rock face at Tākaka.

5.82 Waste Income less Expense is the sum of resource recovery centre income for waste, greenwaste and other items less the transport and disposal costs for these materials. The variance this year is driven by a reduction of waste delivered to resource recovery centres, particularly the Richmond site which is running well below budget, likely due to less waste generation and diversion of some loads direct to the York Valley landfill.

5.83 Kerbside is tracking above budget due to property growth being greater than forecast and an error in Materials Recovery Facility budgeting ($150k).

6. Reserves and Facilities

Community Housing Waitlist

Date	1 November 2024	1 January 2025	1 March 2025	1 April 2025
Richmond	73	72	71	68
Motueka	30	28	35	39
Brightwater/Wakefield	9	9	7	3
Golden Bay	24	25	23	23
Murchison	4	4	5	6
Total	140	138	141	139

6.1 Community cottages have had nine tenant movements this financial year. While updating applicant details in March, 11 people have been withdrawn from the waiting list for various reason; found alternate and don’t want to move, moved to assisted living or passed away. There is a steady stream of new applicant which typically increases in the colder months.

7. Community Halls

7.1 The Community Hall projects are progressing well, with most already completed. Notably, all projects have been completed within or below the allocated budget.

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Picture 1: Collingwood Halls Recent Paint job

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Picture 2: Pōhara Hall new doors recently installed.

Richmond Ward

7.2 The new toilet and changing room building at the Richmond Athletic Football Club was formally opened on Friday 28 March 2025. Council contributed funding through Reserves Financial Contributions with the club fundraising the balance of the construction cost.

Picture 3: Courtesy of Stuff

Motueka Ward

Motueka Recreation Centre

Gym/Fitness Centre

7.3 The membership has grown significantly in the past year from on average 350 members to 650 members which is now stable at this level.

7.4 There have been upgrades or repairs to equipment in the gym facility with more equipment arriving soon.

7.5 Due to the increase in membership, the team is working on investigating opening another area of the centre for gym use to allow for membership growth while not overloading the current gym area.

7.6 With renewal of the Les Mills licence, Les Mills classes will begin again next term.

Program Delivery

7.7 Programs such as - in school coaching, after school sports leagues, drop-in sports sessions, climbing sessions, fitness classes have been growing and continue to be supported by the community.

7.8 Sport Tasman has implemented new programs including:

· Boxing fitness classes (female, male and mixed sessions)

· Neurodegenerative fitness class for anyone that has or is struggling with a illness, condition or disability enabling people to join in and stay active.

· Developed a new climbing academy designed for young climbers to learn more and grow their climbing skills. This is opening up next school term to a beginners and intermediate session.

· Sport Tasman's "Explore Sports" program is continuing and will have 4 sessions next term.

· In conjunction with the Sport Tasman's Healthy Active Learning team leadership days have been developed for local schools to come along with Year 8 students to learn about leadership, what this looks like, how this feels and how they can lead, shape and drive their school’s culture.

Events

7.9 A number of events are programmed over the next few months including:

· Bookarama this month facilitated by Steiner School in conjunction with Sport Tasman.

· Roller Hockey New Zealand running a tournament over Easter weekend for three days.

· Rock bands Devilskin & Villainy playing in June for a one-night concert event.

· The New Zealand Darts tournament in June and runs for a week.

· The annual Fight for Rangatahi is booked in for August 2025.

Facility Maintenance

7.10 There was a water leak in the Recreation Centre ceiling which has now been fixed. At the same time, it was assessed that the water pressure tank requires replacement. This will be attended to once a cost has been obtained, and staff can confirm the best timing which will be contingent on funding.

7.11 Staff are planning to provide better disabled access in one of the toilets. We were made aware of the issue via feedback from a customer.

Anzac Memorial Flagpoles

7.12 Following a request from the Motueka Returned Services Association, staff secured funding through the Motueka Community Board for two new flagpoles for the Riwaka Memorial Reserve. The poles will be used in this year’s Anzac Day memorial services.

A flagpoles in a park

AI-generated content may be incorrect.

Picture 4: new flagpoles at Riwaka memorial reserve

Moutere Waimea Ward

7.13 A partial reseal of the sealed road areas at Moturoa Rabbit Island Reserve will be carried out this month. This area to be sealed is adjacent to the front beach picnic areas on the island. A full coat of chip will be applied to the road as an interim measure until funding is available to do some other repair work in a year or two.

Moutere Inlet margin - land use options report

7.14 At its meeting on 21 November 2023, the Motueka Community Board resolved to develop a future land use options report for the Council-owned property at 29 Old Wharf Road (NL13B/431).

7.15 A contract for this work was subsequently awarded on 8 July 2024, funded by the Motueka Harbour Works and Coastal Reserve Fund. This report is included as Attachment 2.

7.16 The need for this assessment arose due to potentially conflicting demands for the use of this Council-owned land including:

· A proposal from the New Zealand Motor Caravan Association (NZMCA) to expand its existing site

· Updated hazard mapping projections

· A report on restoration priorities for salt marsh within the Moutere Inlet.

· Future stormwater infrastructure needs

7.17 Staff support the report outcome and recommendations and intend to progressively implement these.

7.18 As described within the report, next steps include:

· Providing feedback to iwi, stakeholders and adjacent landowners consulted of the outcome and next steps

· Undertaking further planning and modelling to determine the optimal extent of the salt marsh restoration area and developing a restoration plan

· Beginning negotiations with the NZMCA regarding expansion of its existing lease area

· Extending the existing grazing lease in the short term, with provision for reducing the area as other activities commence

· Working with the adjacent landowner at the southern end of site regarding reinstatement requirements

· Supporting the Community Gardens in meeting any requirements and finalise a new lease

7.19 The implementation of actions from this report will be carried out at a self-funding rate, using revenue generated from leases. If opportunities for external funding arise—such as for the salt marsh restoration project—they will also be pursued.

Coastcare

7.20 Pūponga – working on a development plan for the beach area, and an application to Heritage NZ to carry out works in the archaeological area.

7.21 Patons Rock – developing a plan to install a fully accessible beach ramp at request from disabled members of the community.

7.22 Torrent Bay – Public emergency phone being changed to StarLink connection as old copper wires system being taken down by Chorus.

7.23 Rabbit Island - chip seal road maintenance in front beach reserve underway, this is the start of a staged programme of works as funds allow.

Golden Bay Ward

East Takaka Domain playground upgrade

7.24 after unsuccessfully exploring options to use a local contractor, we are now ready to install the new play equipment. Work is expected to be completed by end of April 2025.

Community Board projects

7.25 Special project funds were approved by Council at the 27March 2025 meeting.

Update as follows:

7.25.1 Pakawau playground - consultation with neighbouring properties has been completed. We will need to discuss the outcome with the Community Board before taking the project further. The site has been investigated by an archaeologist who is happy with the site and recommends using the accidental discovery protocol as well as an iwi monitor for excavation work if the project proceeds.

7.25.2 Shade houses for hanging baskets - there are issues around plant and basket liner supply as this has previously been co-ordinated by the Nelmac nursery team in Nelson. Due to the change of contract this service is no longer available, and we are currently investigating other options. Local Board Member and Tasman District Council staff are scheduled to meet with the principle of Takaka Primary School this week to discuss whether the shade house/s could be located at the school.

PROJECT NAME	WORK DESCRIPTION	STAGE	EST COMPLETION DATE	PROJECT BUDGET 2024/2025	PROJECT STATUS SUMMARY
Saxton Field
Saxton Playground	Accessible Playground on Champion Green	Planning	30 June 2025	$35,000	Early engagement meetings underway with Iwi, local schools, and other interested agencies
Golden Bay
East Takaka Playground	Replacement of old equipment	Delivery	16/05/2025	TBC	Work to commence end of April 2025
Pakawau playground	New Playground	Planning	30/05/2025	$50,000	Consultation phase completed.
Motueka
Little Kaiteriteri - Stephens Bay Walkway	Walkway completion - Tapu Bay - Little Kaiteriteri	Delivery	30/09/2025	$30,800	Walkway formation completed, but further planting yet to happen.
Motueka Quay - Old wharf area	Car park area - stage 2 landscaping	Planning	30/06/2025	$49,400	Planning has been completed and Archaeological authority from Heritage NZ has been submitted.

Motueka Cemetery	Landscape Development Plan	Completed	30/03/2025	$8,000	New toilet handbasins and bench seats installed.
Decks Reserve	Toilet Upgrade	Planning	30/06/2025	$80,000	Procurement and pricing underway
Moutere Waimea
Coastcare	Mapua Grossi Point - Stages 1 & 2 Coastal protection	Initiation	30/04/2025	$97,800	On hold pending Mapua Masterplan outcome
Wakefield Recreation Reserve	Design & development	Deferred	30/06/2025	$189,900	On hold pending decision on Waimea South Facility location.
Lakes - Murchison
Murchison Toilets (State Highway)	Toilet Upgrade	Planning	June 2025	TBC	Procurement and pricing underway
Richmond
Borck/Poutama Creeks	Walkway connections, furniture & planting	Delivery	30/06/2025	$18,800	Some furniture installed and planting is yet to be completed.
Camberley Reserve	Design & bollards, implement 2023/2024	Planning	30/06/2025	$50,000	Design underway
Langdale Reserve	Planting and furniture	Delivery	30/06/2025	$80,000	Furniture installed and planting is yet to be completed.
Rosales Playground – The Meadows	New playground	Planning/Design	30/04/2025	TBC	Consultation completed, updated landscape and playground plan underway
“New” Paton Road Reserve	Reserve design & removal of old structures.	Planning	30/06/2025	$10,000	Initial draft concept plan completed.

Summary

Current Live Projects
Stage	Total
Initiation	3
Planning	33
Procurement	1
Delivery	46
Review	2
Closure	1
TOTAL	93

Programmes

Government Stimulus Funding Programme

Motueka West Phase 1 Programme

Better Off Funding Programme

Tasman Transport Choices Programme

Digital Innovation Programme

Port Tarakohe Government Funded Programme

FDS Implementation Programme

Environmental Policy Programme

Tenders Awarded since last report

Contract No.

Name

Delivery Model

Award Date

Contract Value at Award

Contractor

C1503

Wratt Street Overland Flow Path Improvement

(Variation of 1249)

05/03/2025

$202,335.45

Fulton Hogan Ltd

Projects Completed since last report

Notes

Project

Contractor

Construction Start Date

Finish Date

Delivery

Total Budget

Total Cost

None since previous report.

Programmes

PGRM No.	Project Name	Stage	Time Status	Approved Delivery Date	Forecast Project Delivery Date	Budget Status	Approved Budget ($)	Forecast Project Cost ($)	Actuals to Date as of Feb ($)	Scope Complete (%)	Project Summary as of March
1222	Government Stimulus Funding Programme	Delivery	Green	31/07/2026	31/07/2026	Green	37.39M	37.39M	36.49M	86	March 2025 Update: All projects within the programme are progressing as scheduled. At the beginning of the month, our primary contact at the Ministry for the Environment (MfE) visited the Fish Passage, Waimea, and Black Valley Wetland Project sites and expressed satisfaction with our progress. Additionally, the Pigeon Valley restoration project is set to conclude its work with the main contractor on March 31st. For comprehensive details on individual projects, please refer to the J4N section of the project report below.
1340	Motueka West Phase 1 Programme	Delivery	Red	31/05/2025	30/11/2025	Red	10.15M	11.19M	8.79M	71	March 2025 Update: Wakatū has requested Council approves a targeted rate to account for the gap in maintenance funding usually provided for by NZTA, for the roadways within the Motueka West housing development. Staff will present options at a Council workshop and Council will decide whether to proceed toward developing a targeted rate, in an additional Council meeting in early-mid April. In the meantime, we are coordinating with the funder to secure a time extension for the variation funding agreement. The programme is remains ON HOLD.
1341	Better off Funding Programme	Delivery	Green	30/06/2027	30/06/2027	Green	5.64M	5.64M	3.91M	81	March 2025 Update: The programme is on track. Port Tarakohe Wastewater System is the newest addition to the programme. Facing a shortfall, we reallocated $100,000 in unspent funds from the Waimea Community Facility – Rec Centre to support the project. To date, 18 projects have been successfully completed, with funding claims being submitted as we progress. Detailed updates on each active project are available in the report below.
1386	Tasman Transport Choices Programme	Delivery	Green	30/06/2025	30/06/2025	Green	7.01M	7.01M	6.77M	99	March 2025 Update: The BoF-funded portions of the projects are now complete, and the rest of the programme remains on track for full completion by June 30, 2025.
1407	Digital Innovation Programme	Delivery	Green	30/06/2028	30/06/2028	Green	20.89M	20.89M	10.45M	52	March2025 Update: projects have momentum and are on track within the programme timeline and budget. Project timelines are being adjusted to manage workload priorities. CRM is the most challenging project at the moment, requiring intense focus from the IS and Business teams to meet Go Live in July 2025.
1422	Port Tarakohe Programme	Delivery	Green	30/04/2025	30/04/2025	Green	13.55M	13.55M	12.44M	86	March 2025 Update: The programme remains on track. The Governance Board met at the beginning of the month, and MBIE is pleased with the regular reporting, updates, and progress achieved through this programme. They also expressed interest in attending the opening ceremony of the wharf and the building in July.
1544	FDS Implementation Programme	Delivery	Green	30/06/2034	30/06/2034	Green	.M	.M	.M	2	March 2025 Update: Future Development Strategy (FDS) - recent focus of the board has been providing input into Draft Urban Plan Change (PC81).
1601	Environmental Policy Priority Projects Programme	Delivery	Red	31/12/2024	31/12/2027	Green	1.28M	1.03M	.59M	40	March 2025 Update: Programme going well given the ongoing changes and delays at Central Government level. Draft Urban Plan Change (PC81) open for public consultation, progress with Outstanding Natural Features and Landscapes (PC82) and Coastal Environment (Natural Character) PC83 both guided by iwi contribution, re-baselining Freshwater Plan Change (PC84) to implement new Council direction (taking overall status back to Green); Plan Change (PC85) open for public feedback on high level Natural Hazards Issues and Options identified.

Projects - Community Infrastructure

Project No.	Project Name	Stage	Time Status	Approved Delivery Date	Forecast Project Delivery Date	Budget Status	Approved Budget ($)	Forecast Project Cost ($)	Actuals to Date as of Feb ($)	Scope Complete (%)	Project Summary as of March
1141	Richmond South Low Level Reservoir	Delivery	Green	30/06/2027	31/01/2026	Green	6.86M	6.86M	1.17M	40	March 2025 Update: Works are going well at present we are doing mostly earthworks and good weather conditions for work. We are ahead of programme.
1144	Parker Street Reservoir	Planning	Green	26/06/2026	26/06/2026	Green	1.08M	1.08M	.09M	9	March 2025 Update: Design options review complete. Geotech and detailed design to be completed by end of June. Note this Project was previously known as Motueka Recreation Centre Water Facility upgrade.
1168	Stormwater Land Purchase Programme	Planning	Green	30/06/2032	30/06/2032	Green	23.52M	23.52M	17.36M	60	March 2025 Update: Negotiations are underway for several property purchases in Richmond south. Recent proposed changes by the Government to the Public Works Act look like they might impact negotiations, and this is a cost risk as compensation allowance may go up. The programme involves purchase of many properties which will extend through to 2032. Timeframes and costs may vary depending on the success of negotiations. We are close to concluding the purchase of one parcel of land at present. For Ranzau Road Accessways work, the contractor is underway.
1182	New rising main Motueka West to wastewater treatment plant	Delivery	Red	28/06/2024	28/02/2026	Green	5.59M	5.59M	3.66M	80	March 2025 Update: Stage 1 Complete. Stage 2 is complete Stage 3 (Pumpstation) in preliminary design stage. Waiting on Wakatu for position and flows. New Long Term Plan budget shows $1.8M for final stage 3. We are going to delay the final stage of this project to 2025/26 year due to land uncertainty.
1188	Redwood Valley Water Supply Upgrade to meet the NZ Drinking Water Standards	Planning	Green	30/06/2028	30/06/2028	Green	9.65M	9.65M	.17M	5	March 2025 Update: Agreement with one property owner about a land swap for one of our new pump stations. Had meeting with NZTA., we are reviewing traffic management options before final decision made on location of pipe.
1242	Best Island Land Acquisition and Accessway	Delivery	Green	20/12/2025	30/06/2025	Green	.37M	.37M	.34M	69	March 2025 Update: Currently working through the legalisation process. Delay on this project has been due to waiting on required approvals from LINZ and DOC.
1251	Borck Creek SH60 Bridge Capacity upgrade	Planning	Green	30/06/2029	30/12/2028	Green	8.4M	8.4M	.68M	12	March 2025 Update: Project delayed until Lower Queen Street bridge completed.
1252	Borck Creek Widening SH60 to Reed Andrews	Planning	Green	17/12/2032	17/12/2032	Green	6.09M	6.09M	.07M	5	March 2025 Update: In design phase, working through technical design options. Geotechnical assessment to be made to understand potential uses of fill. Preliminary assessment of contamination completed. Removal of vines on project area planned for winter 2025.
1256	Eighty-eight Valley Reticulation Upgrades	Delivery	Green	30/06/2026	30/06/2026	Red	2.15M	3.M	1.01M	60	March 2025 Update: Have completed first two stages, pipe from Edward Street has been connected to the new pump station. We are currently reviewing our options for Stage 3, including costs, which is the connection from the pump station to the tanks at Totara View.
1267	Waimea Plains Water Plan	Delivery	Green	31/12/2035	31/12/2035	Green	33.66M	33.66M	2.14M	N/A	March 2025 Update: Modelling of water and wastewater reticulation is almost complete. Individual projects have been identified, and budgets will be split into these individual projects.
1268	Lower Queen Street Bridge Capacity Upgrade	Procurement	Green	30/06/2026	30/06/2026	Green	11.99M	11.99M	1.3M	20	March 2025 Update: Preparing for construction start mid May and will have a one week closure of Lower Queen Street to install some underground services and allow for tree removal. Will be monitoring the impact on traffic on Gladstone and Berryfields Drive then will make a decision on full closure or bypass option for the duration of the construction of the bridge. Additional budget approved for installation of underground services, widening of creek upstream of bridge.
1269	Borck Creek Widening Headingly Lane to Estuary	Planning	Green	30/06/2028	30/06/2028	Green	5.72M	5.72M	.29M	5	March 2025 Update: Detailed design underway for channel widening and interface with salt marsh. This project has been postponed accommodating the budget increase in the Lower Queen St bridge.
1272	Brightwater Reticulation SH6 Main Renewal	Delivery	Green	30/06/2026	30/06/2025	Green	3.81M	2.34M	.44M	0	March 2025 Update: Physical works progressing well and approximately 60% of pipe has been installed. Expected completion early May 2025. We will have savings on this project.
1273	Reed Andrews Drain SH6 Culvert and Network Tasman drain upgrade	Planning	Green	30/06/2032	30/06/2032	Green	20.03M	20.03M	.75M	21	March 2025 Update: Preliminary design for the bridge is complete. Land negotiations are progressing well. Enabling works to relocate services out of the way are underway. Planning work to complete contaminated land remediation is due to start. Funding for bridge construction is not until 2029-32. We are completing value engineering to try and reduce the cost.
1277	Kaiteriteri Reticulation Reservoir Improvements	Planning	Green	29/08/2025	29/08/2025	Green	.68M	.68M	.08M	32	March 2025 Update: Awaiting pricing from contractors to undertake repair work. Currently investigating alternatives to replacing the upper water intake due to land issues. Construction to begin outside of peak season.
1317	Richmond South Section H - W, WW, SW	Planning	Green	30/06/2026	30/06/2026	Green	7.69M	7.69M	.41M	29	March 2025 Update: Detailed design complete and still awaiting completion of land purchase and flood modelling data. Tendering expected April/May 2025. Previous report was a $8.6m whole of life budget, this has been amended to exclude previous sections of works and only reflect Section H.
1342	Whakarewa St Manoy St Roundabout	Planning	Red	30/06/2024	30/11/2025	Red	.63M	1.08M	.25M	41	March 2025 Update: Detailed design is complete and the engineer's estimate indicates that the cost will be approximately $450K more than the available budget. There will not be sufficient available funding to complete the roundabout. We are waiting for the resource consent to be finalised before deciding what to do next.
1400	Dovedale Infiltration Gallery	Delivery	Red	30/06/2025	30/06/2026	Green	.23M	.23M	.11M	5	March 2025 Update: Search for alternative water source still ongoing. In March we are deconstructing the trial infiltration gallery. We have identified possible location for new water source and we are preparing a consent application for six test bores.
1404	Richmond South SW Pukerua Subdivision	Delivery	Green	31/12/2026	31/12/2026	Green	1.15M	1.15M	.63M	66	March 2025 Update: Project consists of four stages, Stage 1 (and small part of 4) and the bridge (part of stage 2) is now complete. Remainder of Stage 2 will be completed this financial year. Stage 3 and 4 will be completed once the developer progresses the development of the subdivision. The current expected completion date for Stage 4 is December 2026. The overall project timeline is controlled by the developer.
1424	Port Tarakohe Office and Ablution block	Delivery	Green	30/04/2026	30/06/2025	Green	1.8M	1.8M	.85M	60	March 2025 Update: Outside cladding is complete and building is water tight. All services are currently being installed. On track to be completed end of June with dawn blessing early July and official opening 18th July.
1437	Port Tarakohe Relocatable Toilet block	Delivery	Red	20/12/2024	30/06/2025	Green	.22M	.22M	.05M	30	March 2025 Update: We have a preferred tenderer and expected start is May with completion by mid June. Project was delayed due to cost challenges.
1450	Motueka WW Treatment Plant Compliance	Planning	Red	30/05/2025	30/06/2026	Green	3.95M	3.95M	.38M	25	March 2025 Update: Preliminary design is underway. This work will be to provide upgrades to the pre-treatment systems to improve membrane filtration performance, addressing issues related to solid removal and dissolved iron. The design is more complicated than originally anticipated and has delayed delivery date by a few months.
1451	Takaka WW Treatment Plant Compliance	Planning	Red	30/06/2025	30/06/2026	Green	2.58M	2.58M	.04M	25	March 2025 Update: Preliminary design is underway. This work will be to provide upgrades to improve removal of solids from the effluent to improve the life of soakage discharge system The design is more complicated than originally anticipated and has delayed delivery date by a few months.
1490	Richmond Reticulation Gladstone Rd Upgrade	Planning	Green	25/09/2026	30/06/2026	Green	3.89M	3.89M	.15M	29	March 2025 Update: Detailed design is complete. Tender process is underway. Currently programming works to align with other projects (Lower Queen St Bridge).
1491	Collingwood WTP Filtration upgrade	Delivery	Green	1/06/2026	31/12/2025	Green	.63M	.63M	.06M	30	March 2025 update: Contract awarded and works starting June 2025.
1492	Kaiteriteri WTP Filtration and Contact Tank Upgrades	Planning	Green	1/06/2026	1/06/2026	Green	.92M	.92M	.02M	29	March 2025 Update: Tender is now live, working through consent application and land owner approvals. Works to commence in next financial year.
1493	Murchison WTP and PS Treatment Renewals	Planning	Green	30/06/2027	30/06/2027	Green	1.98M	1.98M	.M	5	March 2025 Update: We expect to get the design and tender documentation completed this financial year, with construction delayed by a year due to financial adjustments to the Long Term Plan.
1494	Tapawera WTP and Bore Renewal	Delivery	Green	15/12/2026	15/12/2026	Green	2.72M	2.72M	.09M	33	March 2025 Update: Bores have been pump tested and awaiting initial water quality test results. Consent is on hold, awaiting data from the pump testing and water quality results. Once consent is obtained, looking to go to tender this calendar year for the main design and build contract.
1495	Richmond Wakefield Trunkmain	Planning	Green	30/07/2037	30/07/2037	Green	.95M	.95M	.07M	18	March 2025 Update: In early design phase investigating scope of project. and defining packages of work for procurement. Approved budget is for first 1-3 years of work.
1497	Pohara WTP Upgrade	Delivery	Red	1/07/2025	31/12/2025	Green	.31M	.31M	.08M	30	March 2025 update: Contract awarded and works starting June 2025.
1498	Upper Takaka WTP Upgrade	Delivery	Red	1/04/2025	31/12/2025	Green	.1M	.1M	.02M	30	March 2025 update: Contract awarded and works starting June 2025.
1503	Wratt Street Overland Flow Path Improvement	Delivery	Green	30/06/2027	28/04/2027	Green	.63M	.35M	.11M	72	March 2025 Update: Construction is underway and looking to be complete by mid-April. Works are on track.
1505	Expand existing MRF building	Planning	Green	24/12/2025	24/12/2025	Red	.72M	1.4M	.01M	15	March 2025 Update: Designer engaged for building extensions. Quantity surveyor has confirmed budget is insufficient and we will require more funding.
1513	Richmond Cropp Place PS Upgrade	Planning	Red	30/10/2025	1/03/2026	Green	.36M	.36M	.M	10	March 2025 Update: Designer has been engaged and stakeholder consultation is underway.
1520	Richmond South Connection to WW Trunkmain	Delivery	Green	30/06/2025	30/06/2025	Green	.31M	.31M	.M	10	March 2025 Update: Agreed final design of pipeline. Developer has approval to proceed. Just waiting on new manhole and stub to be installed on trunk main by 3 Waters Team. Easement negotiations underway.
1523	Wastewater Project to Provide Capacity for Richmond Intensification	Planning	Green	30/06/2027	30/06/2027	Green	.21M	.1M	.M	5	March Update: March Update: Council staff are assessing current capacity of pipework.
1531	Tapawera Community Hub	Planning	Green	1/07/2027	1/07/2027	Green	2.7M	2.7M	.01M	5	March 2025 Update: Following two workshops with Councillors a decision paper will be provided at 8th May Council meeting for Governance on location and continuation of the Tapawera Community Hub.
1534	Urban Water Club Reticulation Renewal	Delivery	Green	30/06/2027	30/06/2027	Green	3.M	3.M	.49M	65	March 2025 Update: Polglase Street and Cautley St are complete. Works on Upper Queen are underway and expected to be completed mid-April, awaiting completion of Wensley Road pavement repairs project before progressing to Hill St. The project is currently on track for first year of works. Priorities for years two and three are being established in March this year.
1556	Borck Creek Great Taste Trail Bridge	Planning	Green	30/04/2028	30/04/2028	Green	.46M	.46M	.M	5	March 2025 Update: No further update on this project. Project timing needs to align with the widening of Borck Creek section A (Headingly Lane to Estuary), forecast completion Q2 2028.
1557	Upper Moutere Shared Pathway	Delivery	Green	30/08/2025	30/08/2025	Red	.31M	.39M	.01M	41	March 2025 Update: Project works due to start April with completion date of August this year. All communications have been sent out to residents. A total budget of $390k has now been approved and will be transferred in by next report.
1572	Motueka Stopbanks Refurbishment Stage Two	Delivery	Green	31/05/2027	31/05/2027	Green	11.M	11.M	.91M	24	March 2025 Update: Construction is underway. First site (Parker St) has been completed. Second site is 10% complete (College St). Design and investigation for years two and year three sites are ongoing.
1577	Peach Island Stopbank Repair 2024-2027	Planning	Green	31/05/2027	31/05/2027	Green	1.5M	1.5M	.01M	12	March 2025 Update: Early design stage, with first construction package coming next summer.
1578	Easby Park Intake and Overland Flow Path Improvements	Planning	Red	30/06/2025	30/12/2025	Green	.17M	.17M	.01M	25	March 2025 Update: Design is almost complete, estimated construction start date is September 2025.
1580	Renewals at Pump Stations and WWTPs	Planning	Green	30/06/2025	30/06/2025	Red	.76M	.92M	.73M	81	March 2025 Update: Project on track. Some additional funding from next year’s programme will be required.
1582	Upper Tākaka WWTP Solar Mixer	Planning	Green	6/06/2025	6/06/2025	Amber	.09M	.1M	.M	50	March 2025 Update: Solar mixer arrived. Install and commissioning planned for 9 April.
1584	Wai-iti Dam Augmentation Pipeline Construction	Planning	Green	30/07/2026	30/07/2026	Green	1.31M	1.31M	.02M	15	March 2025 Update: Working on land owner agreements and resource consent application expected to be lodged mid-April.
1586	Mt Richmond Wilding Conifer Control	Delivery	Green	30/06/2025	30/06/2025	Green	.22M	.22M	.1M	50	March 2025 Update - Control work undertaken in the Gordons and Hackett areas so far. The Hackett operation was undertaken in tandem with DOC funding to enhance area covered. Further aerial control will be undertaken in the Gordons area.
1593	Richmond Library Seismic Upgrades	Planning	Green	19/12/2025	19/12/2025	Green	1.3M	1.3M	.1M	20	March 2025 Update: Building consent has been issued and final planning with Library Staff for staging of the work. Work expected to start April this year.
1595	Bateup Road Toilet	Planning	Green	9/01/2026	9/01/2026	Red	.13M	.19M	.M	25	March 2025 Update: NZTA funding is required first before construction start, which is planned for May 2025.

Projects – Stimulus Funding Programme - Jobs for Nature (J4N)

Project No.	Project Name	Stage	Time Status	Approved Delivery Date	Forecast Project Delivery Date	Budget Status	Approved Budget ($)	Forecast Project Cost ($)	Actuals to Date as of Feb ($)	Scope Completed (%)	Project Summary as of March
1223	J4N-Waimea Inlet Billion Trees Project	Delivery	Green	30/06/2025	30/06/2025	Green	1.59M	1.59M	1.53M	96	March 2025 Update: Good plant establishment for the project following regular rain through the summer and early autumn. Main focus for the remainder of the project is on weed control in planted areas. Entering the final quarter of the project we are on track to utilise all MfE funding for the project.
1227	J4N-Freshwater Improvement Fund - Wetlands	Delivery	Green	30/06/2026	30/06/2025	Green	4.36M	4.36M	3.41M	80	March 2025 Update: The last quarter of 2024 sees the project doubling down on the gains made to date, in particular at the wetlands with Silver Birch and Rowan infestations. The remaining constructed wetland SSMP as well as an addendum to the Parker Wetland SSMP were delivered early and at the time of writing have not required changes from TDC Compliance or our Iwi partners.
1228	J4N-Freshwater Improvement Fund - Fish Passage	Delivery	Green	30/06/2026	30/06/2026	Green	2.26M	2.26M	1.97M	85	March 2025 Update: 6,320 assessments, 978 remediations completed. Work is occurring in the Murchison area. Project tracking ahead of schedule with field assessment data collection ending by 1 May 2025. Project still has some monitoring work planned. Project manager focus is on end of project including data consolidation/migration and visualizations that show project impact progress as well as remaining gaps to aid the regional fish passage action plan. There is a possibility of an earlier project finish.
1231	J4N-Teapot Valley Restoration	Delivery	Green	1/07/2025	30/06/2025	Green	1.04M	1.04M	1.01M	94	March 2025 Update: Direct seeding plots reassessed; Commenced assessment of plant survival plots; Completed reassessment of natural regeneration plots; Continuing data entry and analysis; Completed maintenance of plantings and targeted weed control (Kaitiaki o te Ngahere 3 year contract concludes 31 March 2025).
1237	J4N-Waimea Inlet Enhancement Project	Delivery	Green	30/06/2025	30/06/2025	Green	1.04M	1.04M	.86M	89	March 2025 Update: Marsh bird monitoring findings presented to the Waimea Inlet Coordination Group. Encouraging signs for fern bird and banded rail. Further management actions proposed that will be actioned. For example, further Salt Marsh Ribbonwood planting. Salt marsh planting planned for 2025. This will be a mix of contractor planting and community planting. Pest plant control across much of the estuary is close to the point of making recommendations for future actions once the project is closed.

Projects – Digital Innovation Programme (DIP)

Project No.	Project Name	Stage	Time Status	Approved Delivery Date	Forecast Project Delivery Date	Budget Status	Approved Budget ($)	Forecast Project Cost ($)	Actuals to Date as of Feb ($)	Scope Completed (%)	Project Summary as of March
1372	DIP - Harakeke CRM	Delivery	Green	31/08/2026	31/08/2026	Red	5.59M	6.96M	2.1M	15	March 2025 Update: Change request approved by Chief Executive to extend project Go Live date by 2 weeks to allow more time for user acceptance testing. Go Live date 21 July. System integrations remain a key challenge owing to issues with connecting to current ERP. Very close monitoring and support by Project and Programme Sponsor is assisting delivery.
1411	DIP - Cloud Transition Workstream	Delivery	Green	30/06/2026	30/06/2026	Green	2.15M	2.15M	1.89M	55	March 2025 Update: Delays from CRM, Data and Insights, SCADA migration, and other work continues to affect and delay the Cloud Workstream. And overall replanning and budgetary exercise is in progress. The first network access switch was purchased, design under review, progressing dependent on above replan. Azure Test environment migrated successfully, progressing dependent on above replan. Empty Queen Street (EQS) Hydrology services migration planning well progressed, next steps dependent on above replan.
1412	DIP - Data and Insights Workstream	Delivery	Green	30/06/2028	30/06/2028	Green	1.47M	1.47M	.21M	44	March 2025 Update: The Data Governance Working group is actively making decisions to clean the data, supported by newly implemented tooling for governance, cleansing, and reporting. To date, over 90,000 records have been cleaned, with this number continuously growing. Additionally, we are planning data quality training to ensure long-term data integrity. We are almost complete on our Modern Platform detailed design and have kicked off a project to take our River and Rainfall data and add this to our data lake, this will enhance our ability to provide better analytics and insights on this widely used data. We have been able to leverage Microsoft funding for two of our projects so far.
1413	DIP - Smart Region Workstream	Initiation	Green	30/06/2025	30/06/2025	Green	.M	.M	.M	5	March 2025 Update: ON HOLD. No funding has been allocated in the 24-34 LTP. Activities may be able to progress if funding becomes available from DIP or the wider organisation.
1436	DIP - Harakeke CCA Workstream	Delivery	Green	30/06/2028	30/06/2028	Green	3.49M	3.09M	2.99M	95	March 2025 Update: The Harakeke workstream contains the CRM and FMIS projects. The budget/spend is for work prior to the projects starting up and wrap-around support costs for workstream activities. The workstream is in review to confirm priorities for ongoing projects. Amber to reflect risks to CRM delivery. See individual project reports for more information.
1565	DIP - FMIS - Financial Management Information System Upgrade	Initiation	Green	30/06/2028	30/06/2028	Green	2.14M	2.14M	.03M	0	March 2025 Update: DIP strategic planning meeting on 9 Apr to assist scoping the requirements. Will move to business case stage. Uncertainty about scope and, therefore, cost/budget for desired solution.

Projects – Digital Business Improvements Programme (DBI)

Project No.	Project Name	Stage	Time Status	Approved Delivery Date	Forecast Project Delivery Date	Budget Status	Approved Budget ($)	Forecast Project Cost ($)	Actuals to Date as of Feb ($)	Scope Complete (%)	Project Summary as of March
1418	DBI - DORIS Project Site Improvement	Delivery	Red	28/06/2024	31/12/2025	Green	.M	.M	.M	35	March 2025 Update: We are implementing Risk and Issues registers across project sites. User requirements have been gathered, and we are currently building the registers and preparing for user testing. Once finalised, they will be added to some existing project sites and rolled out to all new ones. Additionally, we are working towards developing Risk and Issues dashboards, with consultations in progress.
1432	DBI - Water Consent Monitoring Application	Closure	Red	31/10/2024	6/12/2024	Green	.29M	.27M	.22M	100	March 2025 Update: Project complete. Project close report in final stages.
1433	DBI - NTEM IS Improvements	Delivery	Green	30/06/2025	30/06/2025	Green	.03M	.03M	.M	15	March update - the project work with NTEM is progressing more slowly than planned owing to staff availability from both teams. No concerns from project sponsor.
1458	DBI - Native Habitats Tasman	Delivery	Green	10/03/2025	10/03/2025	Red	.05M	.05M	.03M	95	March 2025 Update: App development complete. Final UAT and Go Live planning in progress. Expect to go live w/c 31 March 2025.
1459	DBI - Elms Street records relocation	Delivery	Green	30/06/2027	31/08/2025	Green	.M	.M	.M	60	March 2025 Update: on track remove records from Elm Street to TIMG in Christchurch by August 2025. Lease ends in 2027.
1462	DBI - TOTSM v4 Replacement	Planning	TBC			Green				0	March 2025 Update: No change. Project On Hold as of 15 Apr 2024. Procurement of vendor paused owing to uncertainty about the completeness of solutions offered.
1471	DBI - Freshwater Farm Plans	Delivery	Green	19/05/2025	19/05/2025	Green	.02M	.02M	.M	85	March 2025 Update: FWFP reinitiated and rebaselined. Expected go live in May. Data layer preparation in progress.
1472	DBI - Digital Business Improvements Programme	Delivery	Green	30/06/2025	30/06/2025	Green	.M	.M	.M	0	March 2025 Update: Good progress with environmental information and information management projects. Other projects are queued for delivery as resources become available.
1566	Windows 11 Upgrade - 2025	Planning	Green	29/08/2025	29/08/2025	Green	.M	.M	.M	0	March 2025 Update: Project has started and is currently on track for deployment mid 2025.

Projects – Better Off Funding Programme (BoF)

Project No.	Project Name	Stage	Time Status	Approved Delivery Date	Forecast Project Delivery Date	Budget Status	Approved Budget ($)	Forecast Project Cost ($)	Actuals to Date as of Feb ($)	Scope Complete (%)	Project Summary as of March
1348	BoF-Motueka Transport Choices	Review	Green	28/06/2025	30/04/2025	Green	4.88M	4.88M	4.65M	99	March 2025 Update: Bike parking at the Motueka Library is still to be completed. Overall budget and spend reflects that the Low Cost Low Risk funded part of the Walking and Cycling Improvements in Motueka has been separated out from the Transport Choices Funded work.
1352	BoF-Waimea Community Facility -Rec Centre for Wakefield Brightwater	Delivery	Red	31/12/2024	30/06/2025	Green	.1M	.1M	.08M	75	March 2025 Update: Work is in progress to finalise the scope with the community for the Brightwater project. A SWOT analysis is also being conducted to guide the decision on the selection of the site for the Wakefield Hub. The project budget has been reduced to $100,000, with the remaining funds redirected to a wastewater project.
1353	BoF-Motueka Community Pool Initiation Stage 1	Planning	Green	30/06/2025	30/06/2025	Green	.27M	.17M	.08M	100	March 2025 Update: The BoF funded initiation phase of the project has been completed and the project has commenced. (will be known as 1530 from June 30 2025) Awaiting AP funding to continue the procurement to move to concept design stage working with iwi partners and the Motueka Pool Committee to set up a registration of interest from July 2025 (Pending Annual Plan Budget carry forward) and to tender for a design and build contractor later in 2025. $100,000 of Better Off Funding has been expended on the initiation stage as of February 2025. Approximately $160,000 of project budget is available to utilise from now until 30 June 2025 as part of the next phase.
1362	BoF-Kingsland Forest Revegetation Project 2022 to 2026	Delivery	Green	31/08/2027	31/08/2027	Green	3.15M	3.1M	1.45M	46	March 2025 Update: Plans underway for 2025 planting which will see a further 34,000 trees planted in areas harvested in 2023. Weed control in some difficult to access areas will be undertaken with a drone. Native tree establishment has been very good to date. A large focus on weed control will be key for the coming years.
1367	BoF- Iwi Capability Building	Delivery	Green	30/06/2027	30/06/2027	Green	.3M	.3M	.06M	35	March 2025 Update: Kelly's contract has been extended out to June 2025, and she is now spending one day a week with Ngāti Kuia. Recruitment for another cadet will begin in May 2025.
1371	BoF-Water Services Act Requirements	Delivery	Green	30/06/2025	30/06/2025	Green	1.1M	1.1M	.93M	80	March 2025 Update: The Dovedale Trial Infiltration Gallery is the sole remaining task in this programme of works. It's proposed to undertake trial bores at the new location. If the yield is found to be insufficient, further work will be required, which includes taking water from Motueka river. However, prior to any works taking place an extensive Iwi engagement process will need to be followed. The initial trial infiltration gallery has mostly been removed, as per part of RC requirement, with completion being Friday, 4 April 2025.
1392	BoF- PRB ePlan TRMP	Delivery	Red	31/10/2024	30/06/2025	Green	.07M	.07M	.06M	80	March 2025 Update: TRPS due diligence completed - ready for upload and testing. Maps ready to upload for testing but depend on due diligence completion of TRMP. TRMP due diligence has been further de-scoped (requiring ongoing improvements after go- live) and is progressing at pace. All current work is progressed on internal staff time. On track to go-live by 30-06-2025
1538	BoF-Motueka Water Supply	Delivery	Green	30/06/2025	30/06/2025	Green	.2M	.2M	.08M	50	March 2025 Update: Firewell/pipes project: Completed with final items remaining to be claimed. Storage project: Geotechnical investigation works have been planned through the project delivery group.
1540	BoF- Local Water Done Well Implementation	Planning	Green	30/06/2026	30/06/2026	Green	.51M	.51M	.06M	25	March 2025 Update: We have submitted on the Water Services Act (Bill 3). The key outputs for this project is a Water Services Delivery plans by September 2025. Discussions with the Marlborough and Buller Councils have continued to explore a joint arrangement. The project team has prepared an Indicative Business Case and modelling three service delivery options has also been completed. The next step is our Council deciding on a preferred method of service delivery for consultation.
1591	BoF Upper Takaka WWTP Risk Assessment	Initiation	Green	30/06/2025	30/06/2025	Green	.01M	.M	.M	0	March 2025 Update: Project is still at the initiation stage

Environmental Policy Priority Projects

Project No.	Project Name	Stage	Time Status	Approved Delivery Date	Forecast Project Delivery Date	Budget Status	Approved Budget ($)	Forecast Project Cost ($)	Actuals to Date as of Feb ($)	Scope Complete (%)	Project Summary as of March
1453	Urban Growth Plan Change	Delivery	Green	30/06/2025	30/06/2025	Red	.34M	.36M	.2M	81	March 2025 Update: Project going well, draft Plan Change 81 out for public consultation to early May. Hoping to notify this calendar year. Slightly overcommitted, but likely that not all contracts will be fully expensed by 30/06/2025. Note that the GL covers not only PC81 but several other projects as well (#1603, #1604, POSM, Port structure plans, coastal science, etc). All financials in this report for FY25 only (not whole of life)
1456	Land and Freshwater Plan Change	Delivery	Green	28/11/2025	28/11/2025	Green	.64M	.35M	.2M	0	March 2025 Update: Project being re-baselined for the third time. Currently developing new project plan to implement Council direction. Cannot say how much of scope is completed until project plan established, but some underpinning work for elements of new scope has already been done
1602	Natural Hazards Plan Change PC85	Delivery	Green	30/06/2027	30/06/2027	Green	.17M	.05M	.02M	30	March 2025 Update: Project going well after adjusting timing to fit in with other projects and Government changes. Going out to public with Hazards awareness campaign and for feedback on Issues and Options report in April 2025.
1603	Outstanding Natural Features and Landscapes Plan Change PC82	Delivery	Green	30/11/2026	30/11/2026	Green	.M	.M	.M	65	March 2025 Update: Iwi consultation is ongoing and this is guiding the current project timeline, otherwise overall project is on track. This project shares budget and GL code with 1453 which makes accounting very difficult (expenses can be separated but no separate budget)
1604	Coastal Environment Plan Change PC83	Delivery	Green	30/11/2026	30/11/2026	Green	.M	.M	.M	65	March 2025 Update: Iwi consultation is ongoing and this is guiding the current project timeline, otherwise overall project is on track. Shares Budget and GL code with #1453 which makes accounting very difficult (expenses can be separated but no separate budget)

Local Water Done Well (LWDW)

Project No.	Project Name	Stage	Time Status	Approved Delivery Date	Forecast Project Delivery Date	Budget Status	Approved Budget ($)	Forecast Project Cost ($)	Actuals to Date as of Feb ($)	Scope Complete (%)	Project Summary as of March
1542	Local Water Done Well	Planning	Green	2/09/2025	2/09/2025	Green	.14M	.14M	.13M	55	March 2025 Update: We have submitted on Bill 3 (Water Services Act). We have completed an Indicative Business Case and prepared a Council report for 27 March. We have continued discussions with Marlborough and Buller Councils exploring a joint arrangement. We have also developed a draft LWDW consultation document with consultation targeted by 22 April 2025 .

(Note: There’s another LWDW Implementation project managed under the BoF Programme. Refer to Project 1540)

Chairperson	Cr C Mackenzie
Deputy Chairperson	Cr T Walker
Members	Mayor T King	Cr C Hill
	Deputy Mayor S Bryant	Cr M Kininmonth
	Cr C Butler	Cr K Maling
	Cr G Daikee	Cr B Maru
	Cr B Dowler	Cr D Shallcrass
	Cr J Ellis	Ms C Starkey
	Cr M Greening

1.⇩	Great Taste Trail - Maintenance Maps	126
2.⇩	Moutere Inlet Margins Land Use Options Report - Final March 2025_21-03-2025	132

1.⇩	Submission on ww environmental performance standards	154
2.⇩	Taumata Arowai - proposal on a page for WW environmental wastewater standards	175

Option		Advantage	Disadvantage
1.	Approve the draft submission	Allows Tasman to have an input into the Time of Use Charging Bill
2.	Not approve the draft submission		Does not allow Tasman to have an input into the Time of Use Charging Bill

	Issue	Level of Significance	Explanation of Assessment
1.	Is there a high level of public interest, or is decision likely to be controversial?	No
2.	Are there impacts on the social, economic, environmental or cultural aspects of well-being of the community in the present or future?	No
3.	Is there a significant impact arising from duration of the effects from the decision?	No
4.	Does the decision relate to a strategic asset? (refer Significance and Engagement Policy for list of strategic assets)	No
5.	Does the decision create a substantial change in the level of service provided by Council?	No
6.	Does the proposal, activity or decision substantially affect debt, rates or Council finances in any one year or more of the LTP?	No
7.	Does the decision involve the sale of a substantial proportion or controlling interest in a CCO or CCTO?	No
8.	Does the proposal or decision involve entry into a private sector partnership or contract to carry out the deliver on any Council group of activities?	No
9.	Does the proposal or decision involve Council exiting from or entering into a group of activities?	No
10.	Does the proposal require particular consideration of the obligations of Te Mana O Te Wai (TMOTW) relating to freshwater or particular consideration of current legislation relating to water supply, wastewater and stormwater infrastructure and services?	No	However, the submission identifies the arrangements Council has with Te Tauihu Iwi that relate to management of wastewater treatment in the region.