Notice is given that an ordinary meeting of the Nelson Tasman Civil Defence Emergency Management will be held on:

Date: Time: Meeting Room: Venue: Zoom conference link: Meeting ID: Meeting Passcode:	Wednesday 2 April 2025 9.30am Emergency Operations Centre, 28 Oxford Street, Richmond https://us02web.zoom.us/j/85666884905?pwd=PMapEaJ8ApTjiafH1jfod5KZXTVyuO.1 856 6688 4905 426941
Nelson Tasman Civil Defence Emergency Management Group Komiti Whakahaerenga Tiwhikete Whakawhanaunga  AGENDA

MEMBERSHIP

	Tasman District Council	Nelson City Council
Chairperson	Mayor T King
Members	Deputy Mayor S Bryant (alternate)	Mayor N Smith
		Deputy Mayor R O’Neill Stevens (alternate)

(Quorum 2 members)

Contact Telephone: 03 543 8444

Email: tdc.governance@tasman.govt.nz

Website: www.tasman.govt.nz

Nelson Tasman Civil Defence Emergency Management Group Agenda – 02 April 2025

AGENDA

1        Opening, Welcome, KARAKIA

2        Apologies and Leave of Absence

Recommendation

That an apology be accepted from Deputy Mayor S Bryant.

3        Declarations of Interest

4        LATE ITEMS

5        Confirmation of minutes

That the minutes of the Nelson Tasman Civil Defence Emergency Management Group meeting held on Wednesday, 27 November 2024, be confirmed as a true and correct record of the meeting.

That the confidential minutes of the Nelson Tasman Civil Defence Emergency Management Group meeting held on Wednesday, 27 November 2024, be confirmed as a true and correct record of the meeting.

6        Reports

6.1     Update from the National Emergency Management Agency.................................. 4

6.2     Adoption of the Nelson Tasman Civil Defence Emergency Management Group Plan 2025................................................................................................................................. 7

6.3     Report of the Nelson Tasman Emergency Management Office........................... 58

7        Confidential Session

7.1     Procedural motion to exclude the public............................................................. 145

7.2     Appointment of Local Controllers........................................................................ 145

7.3     Status of Telecommunication Business Continuity Planning.............................. 145

7        CLOSING KARAKIA

Nelson Tasman Civil Defence Emergency Management Group Agenda – 02 April 2025

6     Reports

6.1 Update from the National Emergency Management Agency

Report To:	Nelson Tasman Civil Defence Emergency Management Group
Meeting Date:	2 April 2025
Report Author:	Joe Kennedy, Manager Emergency Management
Report Authorisers:
Report Number:	REMC24-04-2

1.       Presentation / Whakatakotoranga

Mike Gillooly, Senior Regional Emergency Management Advisor, National Emergency Management Agency, will provide an update to the Nelson Tasman Civil Defence Emergency Management Group.

2.       Attachments / Tuhinga tāpiri

1.⇩

National Emergency Management Update - 2 April 2025

5

Nelson Tasman Civil Defence Emergency Management Group Agenda – 02 April 2025

Nelson Tasman Civil Defence Emergency Management Group Agenda – 02 April 2025

6.2 Adoption of the Nelson Tasman Civil Defence Emergency Management Group Plan 2025

Report To:	Nelson Tasman Civil Defence Emergency Management Group
Meeting Date:	2 April 2025
Report Author:	Joe Kennedy, Manager Emergency Management
Report Authorisers:
Report Number:	REMC25-04-1

1.       Purpose of Report

1.1     To recommend the adoption of the Nelson Tasman Civil Defence Emergency Management Group Plan 2025.

2.       Recommendation/s/ / Ngā Tūtohunga

That the Nelson Tasman Civil Defence Emergency Management Group

1.      receives the Adoption of the Nelson Tasman Civil Defence Emergency Management Group Plan 2025 Report REMC25-04-1 and its attachments; and

2.      adopts the Nelson Tasman Civil Defence Emergency Management Group Plan            2025 (Attachment 2 to the agenda report).

3.       Background

3.1     The Nelson Tasman Civil Defence Emergency Management Group Plan (the Plan) describes how the Civil Defence Emergency Management Group (the Group) will meet the requirements of the Civil Defence Emergency Management Act 2002 which requires local authorities to provide for Civil Defence Emergency Management (CDEM) within their districts and places a requirement on them and the agencies involved to support the coordinated effort of CDEM so as to be able to function the fullest extent to respond to and recover from an emergency.

3.2     The review process of the Plan is set out in legislation and included a requirement for public consultation. During the review process officers also considered the requirements of the CDEM Act and its 2016 Amendment, guidance from the National Emergency Management Agency as well as relevant CDEM Committees and key stakeholder groups.

3.3     At the deliberations meeting on 27 November 2024, the Group approved the draft Plan to be sent to the Minister for Emergency Management and Recovery for comment in line with the legislated review process. The Minister has since notified the CDEM Group that he is satisfied that the proposed Plan meets the requirements of section 49(2) of the CDEM Act 2002. A copy of his letter has been attached to this report (Attachment 1).

3.4     Once approved, the Plan will become operational immediately, replacing the 2018 CDEM Group Plan, and remain in operation for a five year period. The updated Plan is attached to this report (Attachment 2).

4.       Conclusion

4.1     Officers recommend that the Group adopt the Nelson Tasman Civil Defence Emergency Management Group Plan 2025.

5.       Attachments

1.⇩	Minister's Approval Letter	9
2.⇩	Nelson Tasman Group Plan 2025 - DRAFT	10

Nelson Tasman Civil Defence Emergency Management Group Agenda – 02 April 2025

Nelson Tasman Civil Defence Emergency Management Group Agenda – 02 April 2025

Nelson Tasman Civil Defence Emergency Management Group Agenda – 02 April 2025

6.3 Report of the Nelson Tasman Emergency Management Office

Report To:	Nelson Tasman Civil Defence Emergency Management Group
Meeting Date:	2 April 2025
Report Author:	Joe Kennedy, Manager Emergency Management
Report Authorisers:
Report Number:	REMC25-04-2

1.       Purpose of Report

1.1     To provide an update from the Emergency Management (EM) Office on activity since the last meeting of the Nelson Tasman Civil Defence Emergency Management Group.

2.       Recommendation

That the Nelson Tasman Civil Defence Emergency Management Group

1.   receives the Report of the Nelson Tasman Emergency Management Office report REMC25-04-2; and its attachments.

3.       Summary

Overarching documents:

§ Civil Defence Emergency Management Act 2002 HERE

§ Nelson Tasman Emergency Management Group Plan 2018 HERE

§ Nelson Tasman Emergency Management Work Programme (Attachment 3)

4.       Attachments

1.⇩	Dashboard	59
2.⇩	Report of Emergency Management Office	60
3.⇩	NTEM Work Programme	73
4.⇩	Civil Defence Ledger Report 2024-25	87
5.⇩	Nelson Tasman Capability Assessment September 2024	88

Nelson Tasman Civil Defence Emergency Management Group Agenda – 02 April 2025

Nelson Tasman Civil Defence Emergency Management Group Agenda – 02 April 2025

Nelson Tasman Civil Defence Emergency Management Group Agenda – 02 April 2025

Nelson Tasman Civil Defence Emergency Management Group Agenda – 02 April 2025

Nelson Tasman Civil Defence Emergency Management Group Agenda – 02 April 2025

Nelson Tasman Civil Defence Emergency Management Group Agenda – 02 April 2025

7 CONFIDENTIAL SESSION

7.1     Procedural motion to exclude the public

The following motion is submitted for consideration:

That the public be excluded from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

7.2     Appointment of Local Controllers

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

7.3     Status of Telecommunication Business Continuity Planning

Reason for passing this resolution in relation to each matter	Particular interest(s) protected (where applicable)	Ground(s) under section 48(1) for the passing of this resolution
The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.	s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information. s7(2)(c)(i) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to prejudice the supply of similar information or information from the same source and it is in the public interest that such information should continue to be supplied.	s48(1)(a) The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.