Agenda of Golden Bay Community Board

Notice is given that an ordinary meeting of the Golden Bay Community Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Zoom conference

link:

Meeting ID:

Meeting Passcode:

Monday 31 March 2025

1.00pm

Tākaka Office, 78 Commercial Street, Takaka

https://us02web.zoom.us/j/81102238022?pwd=zWzMUfLXU6ZRNyVajLislbmNXKa0LK.1

811 0223 8022

030260

Golden Bay Community Board

AGENDA

MEMBERSHIP

Chairperson	A Langford
Deputy Chairperson	G Knowles
Members	H Dixon	Cr C Butler
	R Hewison	Cr C Hill

(Quorum 3 members)

Contact Telephone: 035438400

Email: tdc.governance@tasman.govt.nz

Website: www.tasman.govt.nz

Tasman District Council Golden Bay Community Board Agenda – 31 March 2025

8 Reports

8.2 Board Report - March 2025

Information Only - No Decision Required

Report To:	Golden Bay Community Board
Meeting Date:	31 March 2025
Report Author:	Abbie Langford, Chair
Report Authorisers:	Kim Drummond, Group Manager - Environmental Assurance
Report Number:	RGBCB25-03-3

1. Summary / Te Tuhinga Whakarāpoto

1.1 To provide an update on the activities and matters related to the Golden Bay Community Board.

2. Recommendation/s / Ngā Tūtohunga

That the Golden Bay Community Board

1. receives the Board Report - March 2025 RGBCB25-03-3.

3. Board updates

Community Board Meeting Locations Leading up to the Local Government Elections

3.1 A proposed schedule outlining the locations for the Golden Bay Community Board meetings has been progressed up until September 2025:

Date	Location
Monday, 31 March 2025 – 1pm	Tākaka Service Centre
Monday, 12 May 2025 – 1pm	Tākaka Service Centre
Monday, 23 June 2025 – 1 pm	Tākaka Service Centre
Monday, 4 August 2025 – 1pm	Tākaka Service Centre
Monday, 15 September 2025 – 1pm	Collingwood Fire Station – subject to availability

3.2 An updated schedule confirming the Golden Bay Community Board meeting locations for the new triennium will be progressed following the Local Election in October 2025.

Tasman District Council Determination 2025

3.3 Council has just received the Local Government Commission’s final Tasman District Council Determination following the hearing held in February 2025.

3.4 The Determination confirms that the two community boards remain in effect and Golden Bay Community Board will continue to have two ward councillors:

Table 1: Local Government Commission – Tasman District Council Determination 2025

4. Opportunity for consultation

4.1 Consultation opened on 24 March 2025 for submissions on Tasman District Council’s entire schedule of proposed Fees and charges 2025/2026 | Shape Tasman and will run for a month until 5pm, 28 April 2025.

Timeline for the Fees and Charges 2025/2026 consultation:

A timeline with a blue star and yellow text

AI-generated content may be incorrect.

4.2 Submitters have the opportunity to present their feedback on the Draft Schedule verbally to elected members. These hearings will take place on 13 or 16 May 2025.

4.3 Following the consultation, the Council can either adopt the proposed Policy or amend it based on the submissions received.

5. Special Projects

5.1 The following was resolved by the Golden Bay Community Board on 17 February 2025:

That the Golden Bay Community Board

1. receives the Special Projects Update - February 2025 report RGBCB25-02-9; and

2. agrees to fund the following projects from the Golden Bay Community Board Special Projects Fund:

2.1 Tunnel Housing - $8,000.00

2.2 Commercial Street fence, bench, and tree boxes - $10,000.00

2.3 Rockville Swimming Pool development - $10,000.00

2.4 Pakawau Playground Contribution - $10,000.00; and

3. notes that the Golden Bay Community Board needs to make a recommendation to the Tasman District Council to access reserve Special Project funds for $38,564.00.

Recommendation to the Council:

That the Tasman District Council

1. approves the request for the Golden Bay Community Board to

access $38,564.00. from the Special Projects budget for use in the 2024/25 financial year.

5.2 The Finance Department has been consulted and supports the proposed recommendations. Funds are available for use by the Board and do not require any new unplanned spend from general Council budgets.

5.3 A report has been progressed to the 27 March 2025 Full Council meeting seeking agreement to approve the request for the Golden Bay Community Board to access $38,564.00 from the 2023/24 Special Projects budget for use in the 2024/25 financial year.

5.4 Following the 27 March 2025 Full Council meeting decision, a verbal update will be provided at the Golden Bay Community Board meeting.

6. Update on the Pūponga Channel markers

6.1 The Pūponga channel markers (white plastic downpipes) that have been established without authority are in the process of being removed. Their existence does not pose a risk to people or the environment so removal will be done in a way that ensures the community of interest is aware of the impending removal. This will ensure their absence does not come as a surprise to anyone who may have come to rely on them for navigational safety reasons.

7. Attachments / Tuhinga tāpiri

Nil

Tasman District Council Golden Bay Community Board Agenda – 31 March 2025

8.2 Annual Plan 2025/2026 Considerations

Decision Required

Report To:	Golden Bay Community Board
Meeting Date:	31 March 2025
Report Author:	Matthew McGlinchey, Financial Performance Manager
Report Authorisers:	Kim Drummond, Group Manager - Environmental Assurance
Report Number:	RGBCB25-03-5

1. Purpose of the Report / Te Take mō te Pūrongo

1.1 To gain agreement from the Community Board around the required budget for the 2025/2026 Annual Plan.

2. Summary / Te Tuhinga Whakarāpoto

2.1 Every year Council prepares an Annual Plan and every third year a Long Term Plan. Council are currently compiling the Annual Plan for the 2025/2026 year and require the Golden Bay Community Board’s input to set and agree their budget. This in turn will the drive the rating increase for that targeted rate to the Golden Bay ratepayers.

2.2 Currently the Community Board has a surplus (as at 30 June 2024) that is not being used and is not directly available under the 2024/25 budget. Agreeing to the recommendations essentially allows the Golden Bay Community Board to start using funds that have been collected from the community for the benefit of the community.

2.3 An additional $15k for special funds is also being requested from an existing reserve.

2.4 This paper recommends using $8k from an existing reserve to offset the impact of the remuneration authority decisions to reimburse more to the Community Board elected officials. Noting an additional, lower amount, will be required in 2026/2027 from the opening surplus to transition to the full cost of the additional reimbursement.

2.5 Using existing reserves means that there will be no impact on the targeted rate.

3. Recommendation/s / Ngā Tūtohunga

That the Golden Bay Community Board

1. receives the Annual Plan 2025/2026 Considerations report, RGBCB25-03-5; and

2. approves for inclusion in the Annual Plan 2025/2026, an additional amount for a Golden Bay Community Board Special Projects grant of $15,000 over and above the normal $5,000 budget, this additional spend should be funded from the existing Golden Bay Community Board reserve funds as at 30 June 2024; and

3. approves the use of a further $8,000 of the existing Golden Bay Community Board reserve funds to offset any potential increase in budget as a result of the Local Government Renumeration Authority Determination increasing the amounts paid to community board members; and

4. notes that an additional $4,000 will be required in the 2026/2027 Annual Plan from the existing Golden Bay Community Board reserve balance as at 30 June 2024.

4. Background / Horopaki

4.1 The Golden Bay Community Board has built up a surplus over a number of years. As at 30 June 2024 it had a balance of $118k.

4.2 While some of this opening surplus has been tagged for spend - with the most noticeable being $38k as per the Council Report to 27March 2025.

4.3 There is an opportunity to use more of the existing surplus to enable the Community Board to do more in the special grants space. This would avoid the need to go to Council with a request to release these funds. Essentially they will be approved when Council adopts the Annual Plan for 2025/2026.

4.4 There is also an opportunity to use some of the existing surplus to offset any potential increase in remuneration to elected members. The anticpated increase is approximately $11k. It is suggested $8k of this is funded from existing surpluses. A further $4k would be used in 2026/2027 before the full costs would be collected via the targeted rate.

5. Analysis and Advice / Tātaritanga me ngā tohutohu

5.1 The Community Board currently has a large surplus. Essentially this represents rates that were collected from the community over a number of years that have not been spent in the community.

5.2 This report allows the Community Board to unlock some of this surplus for the benefit of the community. The benefit being an additional $15k of spend in the community on special funds and offsetting the rates increases by negating 80% of the impact driven by the remuneration increase.

5.3 If the recommended use of the current surplus is approved, it is expected that the rate rise from the current will be from $15.63 including GST to $16.74 including GST.

6. Financial or Budgetary Implications / Ngā Ritenga ā-Pūtea

6.1 The impact of this change is very small. The costs associated with the Golden Bay Community Board are not large when considering whole of Council.

6.2 Obtaining approval to spend existing surpluses via the Annual Plan process is a much easier mechanism to access funds rather than a report during the year.

7. Options / Kōwhiringa

7.1 The options are outlined in the following table:

Option	Advantage	Disadvantage
1.	Accept the proposal to increase the special grants funds from $15k that will be funded from existing reserves and use a further $8k to offset the impact of the increased renumeration for elected members. A further use of reserves will be required in year 2 before the full rating impact is felt.	Allows for a modest increase in the targeted rate. Allows more funds to be released from the opening surplus that better serves the community in terms of projects	The Community Board will need to have a plan for spending the initial funds. The additional spend of $15k on special funds by the Community Board cannot continue indefinitely. At some point rates will be required to keep the special funds at the same level
2.	Do not increase the special funds and do not offset the rates increase associated with the renumeration review from within the existing surplus.	The renumeration authority increase is enduring ie it will go on for the foreseeable future. This should be fully funded from day 1 rather than transitioning into the full cost.	A report will be required to access the existing surplus via Full Council

Option

Advantage

Disadvantage

Accept the proposal to increase the special grants funds from $15k that will be funded from existing reserves and use a further $8k to offset the impact of the increased renumeration for elected members.

A further use of reserves will be required in year 2 before the full rating impact is felt.

Allows for a modest increase in the targeted rate.

Allows more funds to be released from the opening surplus that better serves the community in terms of projects

The Community Board will need to have a plan for spending the initial funds.

The additional spend of $15k on special funds by the Community Board cannot continue indefinitely. At some point rates will be required to keep the special funds at the same level

Do not increase the special funds and do not offset the rates increase associated with the renumeration review from within the existing surplus.

The renumeration authority increase is enduring ie it will go on for the foreseeable future. This should be fully funded from day 1 rather than transitioning into the full cost.

A report will be required to access the existing surplus via Full Council

7.2 Option 1 is recommended.

8. Legal / Ngā ture

8.1 There are no legal considerations.

9. Iwi Engagement / Whakawhitiwhiti ā-Hapori Māori

9.1 There was no Iwi engagement undertaken given the nature of the proposal.

10. Significance and Engagement / Hiranga me te Whakawhitiwhiti ā-Hapori Whānui

10.1

	Issue	Level of Significance	Explanation of Assessment
1.	Is there a high level of public interest, or is decision likely to be controversial?	Low
2.	Are there impacts on the social, economic, environmental or cultural aspects of well-being of the community in the present or future?	Low
3.	Is there a significant impact arising from duration of the effects from the decision?	Low
4.	Does the decision relate to a strategic asset? (refer Significance and Engagement Policy for list of strategic assets)	No
5.	Does the decision create a substantial change in the level of service provided by Council?	No
6.	Does the proposal, activity or decision substantially affect debt, rates or Council finances in any one year or more of the LTP?	No
7.	Does the decision involve the sale of a substantial proportion or controlling interest in a CCO or CCTO?	No
8.	Does the proposal or decision involve entry into a private sector partnership or contract to carry out the deliver on any Council group of activities?	No
9.	Does the proposal or decision involve Council exiting from or entering into a group of activities?	No
10.	Does the proposal require particular consideration of the obligations of Te Mana O Te Wai (TMOTW) relating to freshwater or particular consideration of current legislation relating to water supply, wastewater and stormwater infrastructure and services?	No

11. Communication / Whakawhitiwhiti Kōrero

11.1 The decision will be part of the overall Tasman District Council (TDC) Annual Plan but due to the small impact it has on Council overall financials it will not be mentioned at a Council level.

11.2 The Community Board may choose to share the information with their community through their normal channels.

12. Risks / Ngā Tūraru

12.1 The risk associated with agreeing to this reports recommendations are low.

13. Climate Change Considerations / Whakaaro Whakaaweawe Āhuarangi

13.1 The projects undertaken with the additional $15k for special funds will consider climate change along with other factors to determine what is done with these funds.

14. Alignment with Policy and Strategic Plans / Te Hangai ki ngā aupapa Here me ngā Mahere Rautaki Tūraru

14.1 There is alignment.

15. Conclusion / Kupu Whakatepe

15.1 If Option 1 is agreed, it will keep the rates increase for the Golden Bay Community Board to a very low amount. It will also allow the Community Board to invest more ($15k) back into the community.

16. Next Steps and Timeline / Ngā Mahi Whai Ake

16.1 The agreed changes will become part of the overall TDC Annual Plan 2025/2026. In due course this will be adopted by Council at the end of June 2025.

17. Attachments / Tuhinga tāpiri

Nil

1.⇩	Discretionary Fund Policy	14
2.⇩	Discretionary Funding Accountability Form - Golden Bay Pottery Club	17