Saxton Field
Committee
Agenda – 05 November 2024
7 Reports
7.1
Saxton Field Activity
Report - Saxton Field Activity Management Plan 2024-34 and Saxton Development
Plan
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Report
To:
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Saxton
Field Committee
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Meeting
Date:
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5
November 2024
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Report
Author:
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Rob
Coleman, Reserves Officer - Recreation and Systems
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Report
Authorisers:
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Richard
Kirby, Group Manager - Community Infrastructure
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Report
Number:
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RSFC24-11-2
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1. Purpose of Report
1.1 To
approve the amended Saxton Development Plan with changes made through the
preparation of the Activity Management Plan (AMP) and recommend that the two
councils adopt the Saxton Field Activity Management Plan 2024-34.
That the Saxton Field
Committee
1. receives the Saxton Field Activity Report - Saxton
Field Activity Management Plan 2024-34 and Saxton Development Plan, RSFC24-11-2
; and
2. approves the Saxton Field
Development Plan in Attachment 2 to the agenda report; and
3. forwards this to both the Nelson City and
Tasman District Councils, recommending that each council;
a) adopts the
revised Saxton Field Activity Management Plan 2024-2034 (NDOCS-196698121-60099)
in Attachment 1 to the agenda report; and
b) delegates
authority to the Chair of the Saxton Field Committee, Group Manager Community
Services Nelson City Council and Group Manager Community Infrastructure Tasman
District Council to make editorial amendments to the Saxton Field Activity
Management Plan prior to the public release of the Saxton Field Activity
Management Plan 2024-34.
3. Background and Discussion
3.1 A workshop was held
with the Committee to consider the Draft Saxton Field AMP on 17 July 2023, to
inform the development of the AMP and the development of the two
councils’ Long Term Plans. The Capital Works programme for consultation
was approved by the Saxton Field Committee on 8 August 2023.
3.2 The draft Saxton
Field 2024-34 Activity Management Plan was received by the Saxton Field
Committee on 7 November 2023 and subsequently provided to each Council for
adoption.
3.3 Each Council then
consulted on its Long-Term Plan for 2024-34.
3.4 The Saxton Field
Committee met and made recommendations to the Councils in relation to the
submissions that were relevant to the Saxton Field area on 17 May 2024. Nelson
City Council deliberated on submissions to its Long-Term Plan on 23 and 24 May 2024 and adopted the final
Plan on 27 June 2024. Tasman District Council deliberated on submissions
to its Long-Term Plan on 23 and 24
May 2024 and adopted the final Plan on 27 June 2024.
Discussion
3.5 The full Activity
Management Plan is contained as Attachment 1 to this report.
3.6 The key changes to
the Saxton Field Activity Management Plan to ensure consistency with the final
Long Term Plans of the councils are summarised as follows:
3.6.1 Updated Development
Plan
3.6.2 Changed financials
as discussed by the Committee during its deliberations on the Saxton Field
Committee submissions on 17 May 2024, with further comment following the
Councils’ deliberations and Long Term Plan adoption
3.6.3 Added information
about the play facility, which will have an additional $900,000 of funding from
Tasman District Council
3.6.4 Changed reference to
the venue management contracts, which have recently been re-tendered
3.7 The Saxton Development Plan has been
updated and is attached to this report for approval. The changes from the
Development Plan that was attached to the Draft Saxton Field Activity
Management Plan are:
3.7.1 Changed location of
the Saxton Play facility
3.7.2 Added skate park
location at circus green
3.7.3 Changed colours of
completed projects
3.7.4 Added path in corner
near Archery/Athletics (previous contractor compound)
3.7.5 Added steps onto
Avery Field
3.8 Other minor updates
and edits have also been made to the AMP, including minor edits suggested by
the Committee when the draft AMP was approved, and updates based on work
completed or information gathered since the draft was prepared.
4.1 Two options are
presented in the table below. Officers recommend Option 1.
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Option 1:
Recommend that the Councils adopt the Saxton Field Activity Management
2024-34
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Advantages
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· Implements the decisions made following consultation and
deliberations on the Long Term Plans of the councils.
· Supports delivery of recently
adopted Long Term Plans.
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Risks and Disadvantages
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· The Committee and Councils
would not have an opportunity to make major changes to the document(s).
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Option 2:
Recommend that the Councils do not adopt the Saxton Field Activity Management
2024-34
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Advantages
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· This option would be
appropriate if the Committee considered that the AMP does not adequately
reflect the two councils’ decisions on the Long Term Plan.
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Risks and Disadvantages
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· This option would require
further work by staff and reconsideration of the AMP by the Committee and
councils.
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5. Important
considerations for decision making
Fit with Purpose of Local Government
5.1 The
long term plan development and consultation process of the councils leading to
this final AMP enabled the councils to democratically make decisions on behalf
of its community, and to consider its services, work programme and budgets in
terms of the social, economic, cultural and environmental wellbeing of its
community.
5.2 Adopting
the AMP fits with the purpose of local government as this document sets out the
services the councils intend to provide, how these services will be measured,
and how each service will be funded.
6. Consistency
with Community Outcomes and Council Policy
6.1 Implementing the AMP is a key method used
by the councils to support delivery of Community Outcomes.
7.1 Adopting
the AMP is a low risk as it has been through a thorough development process and
reflects the relevant Long Term Plan decisions. Adopting the AMP helps the
councils mitigate risks by providing a clear plan to achieve levels of service, address relevant
focus areas and sets activity budgets for operations, maintenance, renewals and
capital expenditure.
7.2 There
are continued areas of uncertainty that present risks to the 10 year work
programme, such as from legislative and regulatory change, climate change and
natural disasters, and the economic environment (as outlined in the assumptions
contained in the AMP).
8.1 The financial impacts of the content of
the AMP has been considered by the Committee and councils during the
preparation of the relevant Long Term Plans and during deliberations on
submissions.
9. Degree
of significance and level of engagement
9.1 The decisions on the content of the AMP is
of moderate significance to residents and ratepayers of Nelson and Tasman
because of the financial and services implications. The public consultation
undertaken on the Long Term Plan by each Council, using a special consultative
procedure, ensured that the Committee and councils have a good understanding of
the view of the public prior to deciding what services and projects would be
included in the final Long Term Plan and the AMP.
10.1 The decisions in this AMP will impact on
the two councils’ ability to proactively respond to the impacts of
climate change now or in the future at Saxton Field. The impact of climate
change has been considered as part of development of the AMP. Some work
programmes in the AMP contain expenditure to support Council to adapt to
climate impacts and be more resilient.
11. Inclusion
of Māori in the decision-making process
11.1 Engagement has occurred with iwi during
the Draft AMP preparation process and through an iwi summit on the Long Term
Plan by Nelson City Council.
12.1 The
Saxton Field Committee has the following delegations to consider the adoption
of the Saxton Field Activity Management Plan
12.2 Areas
of Responsibility:
12.2.1 Considering
proposals for reserve development
12.2.2 Capital
development of Saxton Field
12.2.3 Activities, development and
management actions provided for in the adopted Saxton Field Reserve Management
Plan and associated policies
12.2.4 Developing a
work programme including any community consultation if required
Delegations:
12.2.5 Matters relating to
items provided for in the approved operations, capital expenditure and
maintenance budgets for Saxton Field
Powers to Recommend (if applicable):
12.2.6 Future
capital works programmes
12.2.7 Financial
contributions for the operations, maintenance and capital development of the
reserve
12.2.8 Any other
matters within the areas of responsibility noted above
13. Conclusion
and Next Steps
13.1 The
Saxton Field Activity Management Plan has been reviewed and updated following
the adoption of the councils’ Long Term Plans for 2024-34 and now need to
be adopted.
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1.⇩
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Saxton
Field Activity Management Plan 2024
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12
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2.⇩
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Saxton
Field Development Plan
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65
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