Nelson Tasman
Civil Defence Emergency Management Group Agenda – 27 November 2024
6 Reports
6.1
Nelson Tasman Civil
Defence Emergency Management (CDEM) Group Joint Committee hearings and
deliberations
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Report
To:
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Nelson
Tasman Civil Defence Emergency Management Group
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Meeting
Date:
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27
November 2024
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Report
Author:
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Joe
Kennedy, Manager Emergency Management
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Report
Authorisers:
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Joe
Kennedy, Manager Emergency Management
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Report
Number:
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REMC24-11-4
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1. Purpose of Report
1.1 To accept and hear the submissions received during consultation on
the Draft Nelson-Tasman CDEM Group Plan 2025-2030 (Plan) (Attachment 1).
1.2 To approve the acceptance of late Plan submissions (Attachment 1).
1.3 To summarise the feedback received on the Plan and the suggested
amendments.
1.4 To provide the Nelson Tasman CDEM Group Joint Committee (Committee)
with an opportunity to discuss feedback.
1.5 To seek decisions on any amendments to the Plan (Attachment 2).
1.6 To Approve the Plan to be sent to the Minister for Emergency
Management and Recovery for comment (Attachment 3).
2. Report Summary
2.1 The Committee needs to review the Plan
to meet the requirements of legislation. A review has been completed which required public consultation on the draft and Committee hearings and
deliberations processes undertaken.
2.2 The Committee now needs to:
a) Consider
submitters comments on the Plan
b) Determine
any amendments to the Plan (within the scope of the submissions)
c) Set out
reasons or any decisions and convey these to submitters.
2.3 Feedback received included the following
suggestions (Attachment 1):
a) Ensuring a greater inclusion of community within the
CDEM Group’s arrangements.
b) Amending wording to ensure consistency with the CDEM
Act 2002 and to align to the National Disaster Resilience Strategy 2019.
2.4 Staff are recommending a series of minor
amendments to the Plan (Attachment 2).
3. Recommendation
That the Nelson
Tasman Civil Defence Emergency Management Group
1. Receives the Draft Nelson-Tasman Emergency Management
Group Plan 2025-2030 Submissions Hearing and Deliberations report and its
attachments; and
2. Receives and considers the submission on the Draft
Nelson-Tasman Emergency Management Group Plan 2025-2030 received by 2 September
2024; and
3. Accepts the late Draft Nelson-Tasman Emergency
Management Group Plan 2025-2030 submissions received after 5.00 pm on 2
September 2024; and
4. agrees to changes set out in ‘Attachment 1:
Nelson Tasman Group Plan - List of consultation updates’; and
5. Approves the draft Nelson Tasman Civil Defence
Emergency Management Group Plan as amended; and
6. Approves the draft
Nelson Tasman Civil Defence Emergency Management Group Plan to be sent to the
Minister for Emergency Management and Recovery for comment.
4. Background
and Discussion
4.1 The purpose of the Plan is to set out how
the CDEM Group will enable the effective, efficient and coordinated delivery
across the region and meet the requirements of the CDEM Act 2002 which
include:
a) Local authorities’ membership of the CDEM
Group.
b) Hazards and risks to be managed by the CDEM Group.
c) CDEM measures necessary to manage the hazards and
risks.
d) Objectives of the CDEM Group Plan and their
relationship to the CDEM Strategy.
e) Cost and resource sharing arrangements among member
councils for the CDEM Group and its activities.
f) Arrangements for declaring states of emergency
including transitional periods.
g) Arrangements for cooperation and coordination between
CDEM Groups, and the period for which the CDEM Group Plan remains in force.
h) Arrangements for recovery management and planning.
4.2 The Plan is a high level and supported by a range of other strategic
documents and operational plans, which provide greater commentary and detail on
CDEM matters.
4.3 Prior to consultation, the Plan was reviewed by CDEM Group partners
and changes incorporated into the draft. In addition, the Plan underwent a
technical review by staff at the National Emergency Management Agency (NEMA)
and feedback received via letter from John Price, Deputy Chief Executive and
Director Emergency Management of NEMA, was considered and amendments made to
the Plan. The Plan was also provided to the Nelson Tasman CDEM Coordinating
Executive Group and CDEM Group Joint Committee for review prior to consultation
with the wider public.
4.4 The consultation process took place between 5 August 2024 and 2
September 2024. One submission was received with several late submissions
also received.
4.5 As part of the consultation process for the Draft Nelson-Tasman
Emergency Management Group Plan 2025-2030, submitters have the option of
presenting their views to the CDEM Group Joint Committee verbally. One
submitter wishes to be heard verbally, and staff have organised for the
submitter to present their views at the hearings and deliberations scheduled
for 27 November 2024.
5. Legal
5.1 In reaching a decision regarding the proposed amendments to the
Plan, the Committee needs to determine that the Plan and proposed amendments
meet the requirements of the CDEM Act, including the CDEM Amendment Act 2016,
and CDEM National Plan 2015.
5.2 The Civil Defence Emergency Management Amendment Act 2016 came into
force in November 2016. It was introduced to strengthen recovery planning by
providing a greater emphasis on the timely, coordinated and effective recovery
phase/s following the response phase of an emergency.
5.3 The Amendment Act introduced specific provisions that: provide a
mandate for the roles and responsibilities that apply for the duration of the
recovery from an emergency; strengthen recovery planning; and ensure a seamless
transition from the response to an emergency to the initial recovery period by
ensuring that appropriate and effective statutory powers and arrangements are
available.
5.4 The review of the Plan commenced in 2023 to meet the National
Emergency Management Agency requirement for Group Plans to be reviewed every
five years. The Nelson Tasman CDEM Group Plan was last reviewed in 2018.
6. Analysis and Advice
6.1 Summary of feedback:
6.1.1 Most submitters suggested minor text clarifications, additions, or
amendments to the Plan. These included requests to detail the involvement of
the community across reduction, readiness, response and recovery, the
introduction of further detail regarding roles and responsibilities, and
technical adjustments to clarify alignment with legislation among other
things.
6.1.2 As the Nelson Tasman Group's review process began in 2023, staff at
the National Emergency Management Agency agreed to provide the Group with
feedback throughout the review process. In line with this, NEMA staff have
provided a comprehensive submission to inform the Nelson Tasman CDEM Group Plan
and ensure that it meets relevant Directors Guidelines.
6.1.3 Officers have sought to balance the need to produce an accessible
and readable document that is easily followed and understood by the public with
the requirement of the NEMA to provide detailed technical information that
integrates with national strategy and meets legislative requirements.
6.1.4 Additional technical information and commentary can be found in
several supporting operational plans and strategic documents. Where possible
the Plan has sought to balance information with readability, and this has
influenced staff recommendations on the proposed amendments.
7. Options
7.1 The
substantive decision the Committee must make is how to respond to submissions
on the Plan. The primary options are to accept staff recommendations on these,
make other changes, or make no changes.
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Option
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Advantage
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Disadvantage
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1
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Accept staff recommendations to matters raised in
submissions and in relation to other changes
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Staff have considered the submissions and have
made recommendations on changes to make to the plan
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2
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Make changes to the staff recommendations on the
other matters raised in submissions
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The Nelson Tasman CDEM Group demonstrate they have
exercised their governance responsibilities by critically assessing staff
recommendations. Other advantages will depend on the changes made
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The disadvantages will depend on the changes made
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3
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Do not make any changes to the draft plan
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Administrative ease
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The views of submitters following consultation may
not have been adequately addressed.
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7.2 Option
one is recommended.
8. Iwi
Engagement
8.1 Iwi have had the opportunity to be involved
throughout the development of the plan, including the consultation
period.
9. Climate
Change Considerations
9.1 The Plan is unlikely
to have any impact on the carbon footprint of either Nelson City Council or
Tasman District Council. Implementation of the plan is not likely to be
impacted by the effects of climate change.
10. Alignment
with Policy and Strategic Plans
10.1 The Plan has been revised to
align with updated legislation from Central Government.
11. Conclusion
11.1 In line with the current process and timeline, officers
recommend that the Committee consider the proposed amendments to the Plan, make
any changes necessary and approve the draft to be presented to the Minister for
Emergency Management and Recovery for comment.
11.2 Once the Plan is adopted, it will be due for review again
within five years.
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1.⇩
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Submissions
pack
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11
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2.⇩
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Consultation
updates
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214
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3.⇩
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Draft
Nelson-Tasman CDEM Group Plan 2025-2030
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234
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