Community
Grants Subcommittee Agenda – 13 November 2024
5 Reports
5.1
Sport NZ Rural Travel
Fund Applications 31 October 2024
Decision Required
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Report
To:
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Community
Grants Subcommittee
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Meeting
Date:
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13
November 2024
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Report
Author:
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Lani
Evans, Community Partnerships Co-ordinator
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Report
Authorisers:
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John
Ridd, Group Manager - Service and Strategy
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Report
Number:
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RCSGS24-11-1
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1. Purpose
of the Report / Te Take mō te Pūrongo
1.1 This report provides the Subcommittee with the opportunity to
consider and decide on the seven
applications received during the October 2024 funding round for the Sport NZ Rural Travel Fund.
2. Summary
/ Te Tuhinga Whakarāpoto
2.1 Sport
NZ Rural Travel Fund applications are open to rural sports clubs and rural
school teams with young people aged between 5-18 years. Funding is to reduce
the barriers to participation of rural communities by providing help with the
travel costs of participating in local sports competitions.
2.2 There are two funding rounds per
year closing 30 April and 31 October. The funding is entirely from Sport NZ.
This year’s allocation is $23,600.
2.3 We
received seven applications
for the October 2024 round, requesting a total of $24,472.32.
2.4 The
Community Grants Subcommittee’s role is to consider and decide on funding
of the seven applications received.
3. Recommendation/s
/ Ngā Tūtohunga
That the Community Grants Subcommittee
1. receives
the Sport NZ Rural Travel Fund Applications 31 October 2024 RCSGS24-11-1; and
2. approves the funding
allocations in the table below for the October 2024 Sport NZ Rural Travel fund:
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Golden Bay Swimming
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$
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Golden Bay Tennis Club
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$
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Kahurangi Irish Dance
School
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$
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Motueka Golden Bay
Volleyball
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$
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Motueka High School
Touch Team
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$
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Motueka High School
Volleyball Team
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$
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Takaka Athletics Club
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$
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Total
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$
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4.1 Sport NZ Rural Travel Fund applications are
open to rural sports clubs and rural school teams with young people aged
between 5-19 years. Funding is to assist with travel costs of rural young
people participating in local sports competitions.
4.2 The
funding is entirely from Sport NZ with an annual allocation of $23,600. There
was $2,016.28 carried over from 2023-2024 financial year. The total allocation
for this year is $25,616.28.
4.3 There
are two funding rounds per year. One closes 30 April and the other closes 31
October. There is a tendency that we receive a larger number of applications in
the April round. Thus, a smaller portion of funding is usually allocated in
October.
4.4 We
received seven applications (Attachment 1) for the October 2024 round,
requesting a total of $24,472.32 from the available funding.
4.5 There
are no outstanding
accountability reports.
4.6 There are three applications that do not meet the criteria of the fund;
Kahurangi Irish dance School, Motueka High School Touch Team and Motueka High School
Volleyball Team as they are for competitions out of the Tasman region.
4.7 Councillors are requested to review the
applications. The grants do not provide for:
· travel costs related to practice or training;
· travel costs of coaches;
· travel costs for regional or national events; and
· travel costs related to interschool events during school time.
4.8 The Subcommittee’s role is to allocate
the funding for the Sport NZ Rural Travel Fund, as we understand the needs of
our local community and can assist with allocating the funding cost-effectively
and where it can generate real benefits to the community. The allocation of
funding provides a local public service and supports community wellbeing by
encouraging young people from rural areas to participate in sports and
recreational activities to enhance their health and wellbeing.
4.9 Please come to the meeting with your
recommendations to discuss with the rest of the Subcommittee for the amount of
funding you would like to allocate to each of the applications.
4.10 Staff have provided the
Subcommittee with comments and guidance on the applications based on fit with
criteria and have suggested recommendations (Attachment 2). Our
recommendations are contained in the following table.
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Organisation
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Amount requested
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Amount recommended
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Golden Bay
Swimming
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$1,027.52
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$1,027.52
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Golden Bay
Tennis Club
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$2,000.00
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$1,700.00
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Kahurangi Irish
Dance School
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$1,000.00
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$0
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Motueka Golden
Bay Volleyball
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$7,644.80
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$4,200.00
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Motueka High
School Touch Team
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$10,000.00
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$0
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Motueka High
School Volleyball Team
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$800.00
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$0
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Takaka Athletics
Club
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$2,000.00
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$1,700.00
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Total
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$24,472.32
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$8,627.52
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5.1 The Subcommittee has the ability to allocate all or part of the
funding available, if the applications meet the criteria. Staff have
recommended amounts for allocation to each of the applicants. If the Subcommittee agrees with the staff
recommendations, they will be allocating a total of $8,628 from the available
funding of $25,616.28. The Subcommittee can either accept those
recommendations or alter them at the meeting, following discussion, provided
the allocation remains within the budget.
5.2 The options are outlined in the following
table:
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Option
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Advantage
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Disadvantage
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1.
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The Community Grants Subcommittee agrees to fully allocate
funds to successful applicants based on staff recommendations contained in
Attachment 1.
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The staff recommendations on the applications have been
guided by the information provided by applicants, alongside further
discussions with the applicants where additional information was required,
and compared against the criteria and eligibility.
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Some applicants will receive less funding than they
applied for.
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2.
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The Community Grants Subcommittee agrees to amend the
recommended allocations contained in Attachment 1.
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This option is appropriate if the Community Grants
Subcommittee wishes to amend the recommended allocations based on the
criteria.
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Some applicants may receive less funding than recommended
by staff.
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5.3 Option 1 is recommended.
6.1 There are no legal issues with making
the decision to allocate funds from the Sport NZ Rural Travel Fund budget,
provided the Subcommittee allocates the funds according to the criteria.
7. Iwi
Engagement / Whakawhitiwhiti ā-Hapori Māori
7.1 The staff did not involve Iwi in the process
for several reasons. Firstly, Sport NZ Rural Travel Fund is only available to
rural sport club teams and rural school club teams, and we have provided equal
opportunity for both groups to apply. Secondly, the grant process is
transparent and consistent to the Sport NZ Guidelines, ensuring that all
eligible applicants are treated fairly. Thirdly, we have informed the schools
and clubs directly about the availability of the grant, and we believe that
this approach is the most effective way to ensure that those who are eligible
for the grant are aware of it and can apply.
8. Significance
and Engagement / Hiranga me te Whakawhitiwhiti ā-Hapori Whānui
8.1 The
decision sought in this report has a low level of significance. The decision
does not have financial implications; it does not deal with strategic
activities or assets; and does not result in changes to the Council’s
levels of service. The decision will be of some public interest, although we
consider that this interest is likely to be relatively low.
8.2 Staff
consider that consultation is not necessary on the decision to allocate the
Sport NZ Rural Travel Fund funding due to the low level of significance of the
decisions and it is the role of this Subcommittee to allocate
this funding.
8.3 We
publicly notified the opportunity to apply for the funding.
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Issue
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Level of
Significance
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Explanation of
Assessment
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1.
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Is there a high level
of public interest, or is decision likely to be controversial?
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Low
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Community groups who
benefit from the funding are likely to have a high level of interest in this
fund. However, the wider public are likely to have a low level of
interest in the matter.
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2.
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Are there impacts on
the social, economic, environmental or cultural aspects of well-being of the community
in the present or future?
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Moderate
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This fund can
financially support community groups which contribute to the well-being of
our community.
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3.
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Is there a
significant impact arising from duration of the effects from the decision?
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No
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4.
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Does the decision
relate to a strategic asset? (refer Significance and Engagement Policy for
list of strategic assets)
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No
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5.
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Does the decision
create a substantial change in the level of service provided by Council?
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Low
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There will be a level
of service improvement for the organisations that benefit from the funding.
However, this will not impact on Council’s levels of service in the
Long Term Plan 2021-2031.
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6.
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Does the proposal,
activity or decision substantially affect debt, rates or Council finances in
any one year or more of the LTP?
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No
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The funding for this
grant comes from directly from Sport NZ.
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7.
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Does the decision
involve the sale of a substantial proportion or controlling interest in a CCO
or CCTO?
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No
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8.
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Does the proposal or
decision involve entry into a private sector partnership or contract to carry
out the deliver on any Council group of activities?
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No
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9.
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Does the proposal or
decision involve Council exiting from or entering into a group of
activities?
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No
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10.
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Does the proposal
require particular consideration of the obligations of Te Mana O Te Wai
(TMOTW) relating to freshwater and Affordable Waters services?
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No
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9. Communication
/ Whakawhitiwhiti Kōrero
9.1 As part of our ongoing efforts to improve the
efficiency and accessibility of our community grant system, we have created an
online application form for the Sport NZ Rural Travel Fund. The accountability
form is online as well.
10. Financial
or Budgetary Implications / Ngā Ritenga ā-Pūtea
10.1 This funding comes from Sport NZ and only passes
through Council for local distribution.
11.1 The main potential risks to the Council from
allocating the funding through the Sport NZ Rural Travel Fund are that some
groups will not be happy with the allocation they receive, if any, and that the
Subcommittee may not allocate the funding within the fund criteria. The
Subcommittee can mitigate the risks through clearly explaining the reasons for
the decisions to the applicants and through careful consideration of the
applications to ensure they meet the fund criteria.
12. Climate
Change Considerations / Whakaaro
Whakaaweawe Āhuarangi
12.1 The allocation of the Sport NZ Rural Travel Fund by the
Council may reduce the greenhouse gas emissions (GHG) through minimising travel
in private cars. Some schools and clubs that receive the grants will be
organising bus transportation or carpooling to get to competitions.
13. Alignment
with Policy and Strategic Plans / Te Hangai ki ngā aupapa Here me ngā
Mahere Rautaki Tūraru
13.1 There are no policy issues with making the
decision to allocate funds from the Sport NZ Rural Travel Fund budget, provided
the Subcommittee allocates the funds according to the criteria.
14. Conclusion
/ Kupu Whakatepe
14.1 There is funding in the Sport NZ Rural Travel Fund
budget for the Subcommittee to allocate. This funding is entirely from Sport
NZ. We have publicly notified the availability of the funding to provide any
groups interested in receiving funding the opportunity to apply. The
Subcommittee needs to apply the Fund criteria to the consideration of the
funding requests.
15. Next
Steps and Timeline / Ngā Mahi Whai Ake
15.1 The Subcommittee’s funding allocation decisions will be
advised to applicants following the meeting.
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1.⇩
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Sport NZ
Rural Travel Applications October 2024
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10
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2.⇩
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Sport NZ
Rural Travel Fund Staff Recommendations
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37
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