Agenda of Motueka Community Board - Tuesday, 17 September 2024

Notice is given that an ordinary meeting of the Motueka Community Board will be held on:

Date:

Time:

Meeting Room:

Venue:

Zoom link:

Meeting ID:

Meeting Passcode:

Tuesday 17 September 2024

4:00 pm

Motueka Library
Wallace Street, Motueka

https://us02web.zoom.us/j/87379950409?pwd=4qN4pFbO60NVjQNMTelDymN8j0caCs.1

873 7995 0409

482166

Motueka Community Board

AGENDA

MEMBERSHIP

Chairperson	T Graham
Deputy Chairperson	C Hutt
Members	D Armstrong
	N Hughes
	Cr B Dowler
	Cr B Maru
	Cr T Walker

(Quorum 4 members)

Contact Telephone:

Email: tdc.governance@tasman.govt.nz

Website: www.tasman.govt.nz

Tasman District Council Motueka Community Board Agenda – 17 September 2024

AGENDA

1 Opening, Welcome, KARAKIA

2 Apologies and Leave of Absence

Recommendation

That apologies be accepted.

3 Public Forum

3.1 Seaview Heights community housing development................................................ 4

3.2 Pauline Church........................................................................................................ 5

3.3 Peter Canton............................................................................................................ 6

4 Declarations of Interest

5 LATE ITEMS

6 Confirmation of minutes

That the minutes of the Motueka Community Board meeting held on Tuesday, 20 August 2024, be confirmed as a true and correct record of the meeting.

That the confidential minutes of the Motueka Community Board meeting held on Tuesday, 20 August 2024, be confirmed as a true and correct record of the meeting.

7 Presentations

7.1 Long Term Plan Feedback...................................................................................... 7

8 Reports

8.1 Discretionary Fund Applications.............................................................................. 8

8.2 Board Report.......................................................................................................... 28

8.3 Motueka Community Wellbeing and Solutions Project funding............................ 38

8.4 Repurposing of special project funds - Motueka Historic Wharf........................... 41

8.5 Special Projects Action List................................................................................... 45

8.6 Finance report (Late Covering Report).................................................................. 46

9 Correspondence

Nil

10 Confidential Session

Nil

11 CLOSING KARAKIA

Tasman District Council Motueka Community Board Agenda – 17 September 2024

7 Presentations

0.0 Long Term Plan Feedback

Report To:	Motueka Community Board
Meeting Date:	17 September 2024
Report Author:	Pip Jamieson, Principal Planner - Strategic Policy
Report Authorisers:	Richard Kirby, Group Manager - Community Infrastructure
Report Number:	RMCB24-09-2

1. Presentation / Whakatakotoranga

A review is to be undertaken the Council’s development, communications, decision making and production of the Tasman 10 Year Plan 2024-2034 (Long Term Plan/LTP) to identify recommended improvements and changes for future LTPs.

The review aims to:

· identify the minimum required by legislation, and only add key priorities for the community;

· develop a process that is workable, effective and efficient for staff, councillors and the community; and

· ensure the preparation is not limited to a three-yearly exercise but is a continuous process with inbuilt reviews.

To undertake this work, the Council has engaged a company ‘Localise’ to do this.

Gael and Alison from Localise are wanting feedback from Community Boards about what worked, what didn’t work, and what changes they are recommended from their perspective of having input into the LTP process recently conducted.

2. Attachments / Tuhinga tāpiri

Nil

Tasman District Council Motueka Community Board Agenda – 17 September 2024

8 Reports

8.2 Discretionary Fund Applications

Report To:	Motueka Community Board
Meeting Date:	17 September 2024
Report Author:	Gavin Dawson, Governance Advisor
Report Authorisers:	Richard Kirby, Group Manager - Community Infrastructure
Report Number:	RMCB24-09-3

Summary

1.1 Three applications have been received for the September 2024 round of Motueka Community Board Discretionary Funding:

1.1.1 Wilderness Canoe Trust - $600.00.

1.1.2 Te Āwhina Marae o Motueka Society Incorporated - $700.00 (deferred from August 2024 meeting at the request of the Board).

1.1.3 Age Link Trust - $700.00.

1.2 The applications comply with the Tasman District Council Policy on Community Board Discretionary Funds (Attachment 1).

1.3 The applications are attached (Attachments 2, 3, and 4). The applicants have been asked to attend the meeting to speak to the applications.

1.4 The Motueka Community Board Discretionary Fund currently has a confirmed balance of $14,862.

1.5 For approved applications, payment will be made to the applicant by direct credit within ten working days of the Council receiving the applicant’s bank account details.

That the Motueka Community Board

1. receives the report RMCB24-07-2; and

2. grants or declines the Motueka Community Board Discretionary Fund applications as follows:

Applicant	Request	Grant/Decline
Wilderness Canoe Trust	$600.00
Te Āwhina Marae o Motueka Society Incorporated	$700.00
Age Link Trust	$700.00

2. Attachments / Tuhinga tāpiri

1.⇩	Attachment 1 - Discretionary Fund Policy	10
2.⇩	Attachment 2 - Wildnerness Canoe Trust application	13
3.⇩	Attachment 3 - Te Awhina application	16
4.⇩	Attachment 4 - Age Link Trust application	26

Tasman District Council Motueka Community Board Agenda – 17 September 2024

8.2 Board Report

Information Only - No Decision Required

Report To:	Motueka Community Board
Meeting Date:	17 September 2024
Report Author:	Terina Graham, Chair
Report Authorisers:	Richard Kirby, Group Manager - Community Infrastructure
Report Number:	RMCB24-09-4

1. Whakataukī / Māori Proverb

Inā kei te mohio koe ko wai koe, I anga mai koe I hea, kei te mohio koe, kei te anga atu ki hea.

If you know who you are and where you are from, then you will know where you are going.

2. Recommendation/s / Ngā Tūtohunga

That the Motueka Community Board

1. receives the Board Report RMCB24-09-4.

3. Board Secretariat Support

3.1 The Board had a challenging start to the year with changes made to the provision of Board Secretary support by the Council.

3.2 The Board has been advised that the full wrap around services discussed in August 2024 have had to be deferred due to staffing commitments across the whole governance structure of the Council.

3.3 Service levels will return to pre-August 2024 levels, with the Gavin Dawson, Governance Advisor, providing secretariat and meeting support, and governance advice when required.

3.4 This matter is ongoing and will be worked on as matters progress.

4. 8-week rule

4.1 On behalf of the Board, Board Member Hughes attended a third workshop with Council regarding the Board’s request to review Councils eight-week rule used to enforce rules regarding residents of tiny homes, tents, cars, caravans etc requiring a resource consent if found to be living in a stationary abode for more than eight weeks.

4.2 The following feedback was provided to the Chair by Service & Strategy Group Manager Mr John Ridd.

4.3 We replayed the outcomes of the two previous workshops.

4.4 We outlined what we knew about Government Reform around “Granny Flats” and really clarified the function of the definition of a building which drives the eight week rule.

4.5 There was broad questioning and discussion from elected members around the issues as they saw it and officers provided technical advice where required around the RMA.

4.6 It didn’t land on a conclusion in responding to the recommendation as further information was requested as follows

4.6.1 How many complaints have TDC received specifically around Minor Dwellings [as this is wider than Tiny Homes]

4.6.2 How many complaints have been resolved without leading to further action [i.e. the occupant having worked on a solution with TDC]

4.6.3 What provisions do other Councils have in their plans relating to Minor Dwellings

4.7 A further workshop was requested to discuss the answers to these questions.

5. Community Wellbeing Solutions Project for Motueka

5.1 Update on activity has been provided separate this report on 10 September 2024.

5.2 Suggested dates for Board engagement outside of the Museum Friday 27 September or Friday 4 October. Engagement opportunity to be advertised.

6. Items from Board Members

6.1 The Motueka wastewater treatment plant was located at a site without consultation with Iwi having cultural and environmental impacts. It is at capacity for a growing region and requiring a relocation by 2035. Councillors Walker, Dowler and Chair Graham have been engaged alongside TDC staff and Iwi representatives, who are still working through the committee structure and terms of reference before tackling the issue at hand.

6.2 EPod - David Armstrong (Attachment 1).

6.3 Aerodrome area - Nick Hughes

6.4 Historical Wharf - Claire Hutt - update as per presentation by Mr Richards.

6.5 Submissions - Board submitted on the Representation Review and may require retrospective approval (Attachment 2).

7. Items from Public Forum

7.1 Updates from last meeting

7.1.1 Mr Alborn from Tasman Dog Owners Group - concerns with Dog Bylaw and negative commentary around dogs being main cause of harm to little blue penguins. Provided alternative information proposing a misunderstanding and misrepresentation. Chair spoke with Mr Alborn suggesting he meet with Little Blue Penguin Trust to work through varying opinions and work toward a solution. Mr Alborn agreed and has tried to set up a time to meet.

7.1.2 Mr Hellyer - Shaggery River concerns with build-up. Deputy Chair Hutt put through a service request last month and will provide Mr Hellyer an update.

7.2 Discussion on items from today’s Public Forum.

8. Action list

8.1 See attached list (Attachment 3).

9. Attachments / Tuhinga tāpiri

1.⇩	ePod report	31
2.⇩	Submission confirmation	32
3.⇩	Action update - September 2024	33

Tasman District Council Motueka Community Board Agenda – 17 September 2024

8.3 Motueka Community Wellbeing and Solutions Project funding

Decision Required

Report To:	Motueka Community Board
Meeting Date:	17 September 2024
Report Author:	Gavin Dawson, Governance Advisor
Report Authorisers:	Elaine Stephenson, Manager Governance; Richard Kirby, Group Manager - Community Infrastructure
Report Number:	RMCB24-09-9

1. Purpose of the Report / Te Take mō te Pūrongo

1.1 To amend the Motueka Community Board decision made on 20 August 2024 regarding the Motueka Community Wellbeing and Solutions Project (Project) (Attachment 1), to reflect the correct approval process for project funding, which is not covered by either the Tasman District Council Policy on Community Board Discretionary Funds or the Tasman District Council Policy on Community Boards Special Projects Fund.

2. Summary / Te Tuhinga Whakarāpoto

2.1 The Board resolved to establish and fund the Project using funds available in the 2024/25 financial year in clause 3 of the decision below (MCB24-08-04).

“MCB24-08-4

That the Motueka Community Board

1. receives the Motueka Community Board Report RMCB24-08-5; and

2. retrospectively approves the following Motueka Community Board expenses: - Toad Hall, $775 + GST (National Solutions hui hosted by the Motueka Community Board) - Terina Graham, $116.50 (reimbursement of National Solutions hui expenses) - Mrs Smiths Café, 73.74 + GST (Motueka Community Board communications training catering); and

3. supports and approves the Motueka Community Board involvement and funding of the Motueka Community Wellbeing and Solutions Project up to the value of $2,500 for the 2024/25 financial year”.

2.2 After the 20 August 2024 Motueka Community Board meeting, it was clarified that the advice provided on the process to approve funds for the Project was incorrect and that the funding decision needed to be referred to the Council for approval.

2.3 This is because the Project does not fit the criteria outlined in either the Tasman District Council Community Boards Special Projects or Discretionary Funds Policies.

2.4 This report proposes that the previous decision be amended to make a recommendation to the Council to grant the funding, which will ensure that funding is approved using the correct process and Project implementation can begin.

3. Recommendation/s / Ngā Tūtohunga

That the Motueka Community Board

1. receives the Motueka Community Wellbeing and Solutions Project funding report RMCB24-09-9; and

2. amends clause 3 of Motueka Community Board decision MCB24-08-4 below,

FROM:

That the Motueka Community Board

3. supports and approves the Motueka Community Board involvement and funding of the Motueka Community Wellbeing and Solutions Project up to the value of $2,500 for the 2024/25 financial year.”

TO:

3. That the Motueka Community Board

recommends to the Council that it approves up to $2,500 from Motueka Community Board funds for the 2024/2025 financial year, for the planning and delivery of the Motueka Community Wellbeing and Solutions Project.

4. Attachments / Tuhinga tāpiri

1.⇩

Motueka Solutions Project Brief

Tasman District Council Motueka Community Board Agenda – 17 September 2024

8.4 Repurposing of special project funds - Motueka Historic Wharf

Decision Required

Report To:	Motueka Community Board
Meeting Date:	17 September 2024
Report Author:	Gavin Dawson, Governance Advisor
Report Authorisers:	Elaine Stephenson, Manager Governance; Richard Kirby, Group Manager - Community Infrastructure
Report Number:	RMCB24-09-10

1. Purpose of the Report / Te Take mō te Pūrongo

1.1 To amend the Motueka Community Board decision made on 18 June 2024 regarding the restoration of the Motueka Historic Wharf (Project), to reflect the repurposing of those special project funds allocated for physical works, to be allocated for required planning and due diligence work.

2. Summary / Te Tuhinga Whakarāpoto

2.1 The Board resolved to allocate funding for the Project from the 2024/25 Special Project budget for $10,000 in clause 2 (g) of the decision below (MCB24-06-6).

“MCB24-06-6

That the Motueka Community Board

1. receives the Special Projects Action List RMCB24-06-5 report; and

2. following consideration of staff feedback on the scope and feasibility of the projects proposed for funding, agrees to allocate funding to the following Special Projects 2024-2025:

a) Install a table and seating in the Wharepapa Grove Reserve - $3,000

b) Revamp and update the Motueka map outside the iSite building - $1,500

c) Add a nest swing to the playground on Ted Reed Reserve, Riwaka - $10,000

d) Install a picnic table and seating at the northern end of The Kumaras on the foreshore walkway - $3,000

e) Install shade sail over the outdoor gym equipment in Memorial Park - $18,000

f) 2024-2025 Projects

g) Physical works towards the restoration of the Historical wharf - $10,000

h) Fix footpath crossing at the intersection of Wratt Street and High Street up to a maximum of $10,000

i) Welcome Sign - ‘Motueka’ stone-work welcome sign by the Motueka Bridge as you enter from Golden Bay - $15,000

j) Concrete pads extension under seating at Motueka River x 2 tables $5,000”

2.2 The project has progressed over the past few months and several matters have been identified that need to be addressed. An update on the Project has been provided with this report (Attachment 1).

2.3 This report proposes that the previous decision be amended to repurpose the already approved funding from physical works to planning and due diligence.

3. Recommendation/s / Ngā Tūtohunga

That the Motueka Community Board

1. receives the Repurposing of special project funds - Motueka Historic Wharf RMCB24-09-10; and

2. amends clause 2 (g) of the Motueka Community Board decision MCB24-06-6 below,

FROM:

g) Physical works towards the restoration of the Historical wharf - $10,000

TO:

3. That the Motueka Community Board

g) Planning and due diligence work relating to the restoration of the Historical wharf - $10,000

4. Attachments / Tuhinga tāpiri

1.⇩

Attachment 1 - Wharf Project update

Tasman District Council Motueka Community Board Agenda – 17 September 2024

8.5 Special Projects Action List

Information Only - No Decision Required

Report To:	Motueka Community Board
Meeting Date:	17 September 2024
Report Author:	Emma Gee, Team Leader - Customer Services (Motueka)
Report Authorisers:	Richard Kirby, Group Manager - Community Infrastructure
Report Number:	RMCB24-09-6

1. Summary / Te Tuhinga Whakarāpoto

1.1 Please note that the status update table will be released separate from this agenda, as detailed information is still being gathered at the time of agenda release.

2. Recommendation/s / Ngā Tūtohunga

That the Motueka Community Board

1. receives the Special Projects Action List report RMCB24-08-6.

3. Attachments / Tuhinga tāpiri

Nil