Operations
Committee
Agenda – 27 June 2024
7 Reports
7.1
Information
Services Activity Report
Information Only - No Decision
Required
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Report
To:
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Operations
Committee
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Meeting
Date:
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27
June 2024
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Report
Author:
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Chris
Blythe, Programme Manager - Digital Innovation Programme; Peter Darlington,
Chief Digital Officer
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Report
Authorisers:
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Rob
Smith, Environmental Information Manager
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Report
Number:
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ROC24-06-1
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1. Summary
/ Te Tuhinga Whakarāpoto
1.1 The Merlin project to implement MagiQ in
the Cloud went live successfully on 28 May.
1.2 The Performance and Aspirations module
within the Human Resources Information System is live and users are receiving
training through June and July.
1.3 The Discovery stages for Harakeke - Customer
Relationship Management (CRM) and Data and Insights projects start in June.
1.4 Work is progressing on making ongoing
improvements to the underlying infrastructure and security of our systems,
increasingly delivered through Cloud services.
1.5 The Information
Service team has 35 projects in its portfolio which places a high demand on our
team resources. 12 of these projects have been designated ‘must do’
projects as they meet a legislative requirement, address a key risk area or drive
strategic work.
2. Recommendation/s
/ Ngā Tūtohunga
That the Operations
Committee
1. receives
the Information Services Activity Report ROC24-06-1.
3.1 With Steve
Manners moving to the Chief Operating Officer role, Peter Darlington has taken
on the technical delivery of the Digital Innovation Programme (DIP) programme
in a new role as Chief Digital Officer for the organisation.
3.2 Charlotte Souch
joined us as the Change Lead – DIP on 20 May. Charlotte reports to Chris
Choat, Communications and Change Manager, and is deployed to support the
Digital Innovation Programme.
3.3 Rhian Williams has a new role of Project
Management Officer includes Programme Coordination and Project Management
responsibilities. Rhian is the Project Manager for the Data and Insights
workstream.
4. Digital Business Improvement Projects
4.1 The Digital Business Improvement (DBI)
projects are initiated through service requests to Information Services and
opportunities identified through some of our DIP workstream activities.
4.2 There are 20
projects identified in the DBI programme, nine are in delivery and seven are
new requests waiting for evaluation by the Portfolio Review Board. Three are on
hold and one is in the initiation stage.
4.3 This is a significant amount of project
work on top of the planned projects in the Digital Innovation Programme. We are
using the scores from the Portfolio Review Board process to assist with
planning a pipeline of work that is achievable.
4.4 There is $375,000 within the DIP budget
to assist delivery of DBI projects that need to be delivered. This funding can
support project resourcing and development costs.
4.5 $25,000 has been
spent on JotForms, which is an application that enables customers to complete
PDF forms on the Council’s website, rather than print off the forms and
email them in as a scan.
4.6 The key projects in the DBI programme
are:
· Water
Consent Monitoring – an application to assist monitoring of water
extraction by consent holders on the Waimea Plains. The benefits to the Council
and users of real-time water management will eventually roll out across all
consent holders for water extraction in time. The project is on track to
complete in time for the summer season when water demand is high and
restrictions management more likely.
· Environmental Data Projects – this project will create a way
to manage a range of environmental data in a consistent way, with web viewers,
so that the public can access information. This project is on track to complete
in October.
· Tactical Flood Reporting – improvements to the rainfall and
river data available on the Council’s website, which experiences high
user demand in flood events.
5. Digital Innovation Programme
5.1 The Digital
Innovation Programme (DIP) is starting to move into a period of significant
activity for the organisation. Attachment 1 shows how the programme has
been rephased as part of the planning done through the Long Term Plan Process.
5.2 The Merlin
– MagiQ Cloud project went live on 27 May. There was a successful Go Live
testing day on Sunday 26 May when around 30 staff came to work to test critical
business systems in the cloud version of MagiQ. This testing resulted in us
being able to progress Go Live on the Monday with limited interruption for
users. A more detailed update on the project will be provided for the
Operations Committee once the project review is completed.
5.3 The Merlin
project has cost $50,000 more than forecast owing to higher Project Management
costs, a third-party cost to integrate an application, and onsite costs for
MagiQ during Go Live. The shortfall is met by underspends within the Programme
budget.
5.4 The Performance
and Aspirations module of the Human Resources Information System is live and
People and Wellbeing are providing user training throughout June and July. The
project will close in August. This project is under budget by $25,000.
5.5 HCL has been appointed the vendor for
the Dynamics Customer Relationship Management (CRM) project. The
Discovery phase starts on 24 June for around 6 months, to undertake an
assessment of our current state, define the future state and develop the plan
for Horizon One. The initial areas of the business we have identified relate to
customer and community information with some pilot service workflows and
request types for:
· Complaints,
Feedback and Compliments
· Parks
& Reserves
· Library
· Animal
Control
5.6 Datacom has been
appointed the vendor for the Data and Insights workstream, and the Discovery
phase is underway. Datacom is interviewing around 85 staff across the
organisation to establish a data management baseline to inform our improvement
plan. A pilot project is being scoped to improve further the management of
rainfall and river data.
5.7 Table 1 shows
the financial spend by workstream this year.
5.8 Table 1:
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Workstream
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Budget (July 2023)
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Dec Forecast
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Actual (May)
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Programme
Layer
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805,029
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825,300
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587,079
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Community
Channels and Workflow
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890,977
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278,100
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5,440
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Core
Council Applications
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1,173,074
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1,391,198
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971,819
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Data
and Insights
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647,713
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256,000
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11,335
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Cloud
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661,414
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1,000,343
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734,806
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Smart
Region
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486,794
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159,170
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-
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IS
Operating Model
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44,995
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155,663
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143,709
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Total
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4,709,996
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4,065,774
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2,454,188
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5.9 The expected
spend this financial year is $3.3M compared to $4.7M which was the July
estimate. The DIP budgets have been rephased as part of the Long Term Plan
process to avoid a large carry forward into 2024-25.
5.10 Table 2 shows the total
programme spend to date:
Table 2:
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2021/22
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2022/23
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2023/24
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Total to date
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660,104
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1,088,788
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587,079
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2,335,971
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161,935
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-
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5,440
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167,375
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-
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1,393,050
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971,819
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2,364,869
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315,837
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-
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11,335
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327,172
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101,661
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653,618
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734,806
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1,490,085
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2,200
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-
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-
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2,200
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409,093
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204,698
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143,709
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757,500
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1,650,830
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3,340,154
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2,454,188
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7,445,172
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6.1 Project Merlin
Core MagiQ
modules migrated to the cloud version of MagiQ. We are now on the latest
version of the application. This means our ERP is secure and stable.
6.2 Project Reporting Tool
Improvements have
been made to the DORIS project register to enable more efficient creation of
reports for ELT and the Council. This has saved 4 days of admin time each
month.
6.3 Agile Training
The DIP has
funded introduction training to Agile project methodology, which is commonly
used in IT projects and increasingly applied to other project types. Some of
the IS projects are delivered wholly or partly using Agile.
6.4 Cloud Migrations
90% of server
applications and data have been migrated to the Cloud, reducing the need for
physical servers at 189 Queen Street. This improves disaster recovery by having
data offsite and reduces our onsite energy demand.
6.5 Elm Street
Tasman District
Councils current offsite storage facility is made up of 12 rows and five
shelves high.
Elm Street Shelving
6.6 The Information
Management team are in the process of cataloguing and relocating roughly
6,000 boxes that are currently stored at our offsite storage facility to TIMG,
who won the tender for our offsite storage provider. Not only will this mean
that our records will be stored in a compliant way, but we also hope for it to
be a cost saving exercise, being cheaper than our current storage facility.
6.7 By the end of this June, the Information
Management team will have sent 1,440 boxes to TIMG. The team have emptied rows
11 and 12 (pictured below) and a row of shelving was dismantled. This meant the
team have more space to work with the pallets.
6.8 This work involves cataloguing all the
files that are in the boxes and putting this information onto a spread sheet.
The cataloguing is a time-consuming process, but it is important to get this
right at this makes future document retrievals easier. Rather than a box being
labelled ‘Lucy’s stuff’ it lists the exact files that are
contained within the box. Once this is complete, the boxes are then put onto
pallets for collection. 40 boxes fit on each pallet and six pallets make up a
shipment.
Elm Street Shelves emptied.
6.9 Resource Consents Dashboard
As part of MagiQ
moving to the cloud, it meant that YellowFin reports are no longer available.
This required identifying out of the 1500 YellowFin reports which ones are
still required and providing an alternative using Microsoft PowerBI. The
opportunity was to streamline and improve the reporting capability of the
Council. One example was a YellowFin report showing Resource consents
applications and decisions. Information from this report was manually copied
into a Word document and emailed to councillors, iwi and some government
agencies multiple times per week. This was a time-consuming exercise that could
be easily automated. We have taken the opportunity to automate this process and
make the information available to the public at the same time. This has also
sparked a healthy conversation about what can be shared with the public.
7.1 There are 50
open risks on the programme register, down from 67 in the last report. This is
owing to the progress made in the MagiQ and HRIS projects.
7.2 20 risks related to resourcing and staff
engagement. As noted in this report, there are 35 projects in the IS portfolio
which is challenging to resource. Project planning, programme management, and a
project prioritisation approach are applied to navigate resource clashes.
7.3 There is one extreme existing risk
relating to network vulnerabilities identified by a new monitoring tool. This
is mitigated by a project in the Cloud workstream which will help resource
closing out the vulnerabilities in priority order.
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1.⇩
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DIP
Tranches - 2024
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10
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5.1
6. Waters and Waste Update
6.1 Utilities
Trends
WATER SUPPLY
6.2 Activity
Highlights:
6.2.1 Routine hazardous substances assessment has been
completed at Richmond WTP.
6.2.2 Watermain bursts in Brightwater, Wakefield, and
Murchison.
6.2.3 Wakefield, Pitfure Road pipeline renewal.
Compliance:
6.3 The
rainfall over 9 and 10 June did not adversely affect Council water supplies,
with the exception of Dovedale which experienced high turbidity and consequent
low chlorine levels. This is not unexpected for the Dovedale supply.
6.4 Staff
are working on providing responses to Taumata Arowai with regard to the
directives Council received to address the lack of treatment barriers on five
water supplies. The deadline for providing information and plans of how Council
will address the necessary upgrades is 30 June.
Enforcement
6.5 Since
the previous Activity Report, the following events have been recorded:
6.5.1 Three new accidental damage
events; a landowner struck a water line while using an excavator in a
paddock in Murchison, a vineyard owner struck the water main from the Golden
Hills treatment plant with a steel waratah, and a water main was damaged on
Hoddy Road on the Redwood Valley 2 water supply.
6.5.2 No new incident of illegal
hydrant use;
6.5.3 No new water meter or restrictor
tampering events
6.5.4 Each event is investigated, and
appropriate action taken. Events of significant offending are assessed against
the Solicitor General’s Prosecution Guidelines to determine if a case for
prosecution exists. In the first instance of non-compliance, a letter of
warning is generally issued, provided the offending is not of a serious nature,
which sets out legal requirements and forms the basis of any future prosecution
action.
6.5.5 The accidental damage events in
Murchison and Golden Hills have been investigated and cost recovery processes
are underway. Further details are required for the Hoddy Road event but it is
likely that this will also be addressed by cost recovery.
Operations
Update:
6.6 Routine
hazardous substances assessment has been completed at Richmond WTP on 23 May.
The annual work includes emergency response exercises with IXOM and Downer to
test equipment, staff and plans involving chlorine gas and caustic soda. A site
inspection for location compliance certification by Worksafe accredited
Certifiers – Chemsafety Ltd was also completed. Council is waiting to
receive their final report.
6.7 Contract
treatment operators attended a plant fault at Murchison Water Treatment Plant
on 30 April. A faulty lamp was replaced in the reactor, as well as the UV
sensor window – which is the port where an UV light sensor instrument
monitors the disinfection process and lamp performance. Lamps are routinely
replaced at 12,000 hours of operation but can fail earlier –
Murchison’s three lamps are due to reach end-of-life by August 2024.
6.8 Brightwater
had a watermain burst on May 22nd, which was a 100mm AC watermain on Factory
Road, installed in 1976. The cause is unclear, but the pipe's age suggests it
may have reached its operational lifespan. A 4.2m section was replaced,
restoring service for about 10 minutes before an adjacent pipe, 2m from the
initial repair, also burst. An additional 4m of AC pipe was replaced to
remediate this.
6.9 Wakefield
had a watermain burst, on Monday 27 May, in Pitfure Road while planned works
were underway to install a 3-way valve set on the corner of Edward Street and
Treeton Place. The burst had occurred on the old AC watermain in Pitfure Road,
which may have reached its end of operational life.
6.10 Wakefield
Pitfure Road pipeline renewal: On Wednesday 5 June the connection to Edward
Street was completed and all customers are now supplied off the new main.
Removal of redundant valves and hydrants and sealing the road were scheduled
for the week following. Directional drilling of four new laterals is also
scheduled and the project is expected to be completed by the end of the month.
6.11 On
Tuesday 4 June, around 9 am, a water main burst was reported in front of 31
Hotham Street property at Murchison. The burst happened at a section of
asbestos cement pipe that is 48 years old, located in the road berm, and water
was flooding the road. The repair included replacement of a 4m long section of
damaged 100mm asbestos cement with DN100 uPVC section and reattachment of two
property connections to the repaired section. Water supply was restored
by about 2.15 pm on the same day.
6.12 Murchison
trunk main renewal is in progress, to date some 230 m have been completed with
some 80 meters left to do. Pressure testing is planned, and the final
connection of the new main is programmed to be completed before the end of the
month.
6.13 On
our rural schemes and urban extensions (supplied via a restricted connection)
we have received multiple requests to reduce units, disconnect and a few to
increase units.
6.13.1 Brightwater: One disconnection request
6.13.2 Dovedale: There were four disconnection
requests, 16 unit reductions and two connections were increased by five units
each. There was an overall scheme reduction of 25 units.
6.13.3 Eighty-Eight Valley: One disconnection
request and two requests for increases. One property has had one disconnection
and two unit reductions totalling 15 units. There was an overall scheme
reduction of 16 units.
6.13.4 Māpua/Ruby Bay extension: There were
two unit reduction requests, totalling two units. We had to deny one new
connection request due to capacity and zoning.
6.13.5 Redwoods 1: There were two units reductions
and one increase request, resulting in a scheme reduction of two units.
6.13.6 Redwoods 2: There were three unit
reductions and one increase requests, resulting in a scheme reduction of five
units.
6.13.7 Richmond rural extension: There was one new
connection request of one unit.
6.13.8 Wakefield rural extension: There was one
reduction request of one unit.
6.13.9 There were nine applications that were
withdrawn during processing.
WASTEWATER
Activity
Highlights:
6.14 A
major trade waste discharger was asked to stop discharging into the Tākaka
network.
6.15 Eighty-seven
potential sources of inflow and infiltration were identified over six
kilometres of network in Motueka.
6.16 On
Thursday 06 June, the main power supply cable to Woodland pump station in
Motueka developed a significant fault.
6.17 Recent
inspections of pumps has identified a number of worn or damaged impellers.
Compliance:
6.18 No
compliance issues reported.
Operations
Update:
6.19 A
major trade waste discharger was requested to stop discharging into the
Tākaka network after a few weeks as the ponds were showing signs of
overloading. Due to the lack of rain and low groundwater, flows into the
treatment plant have been consistently low and the trade waste discharge
doubled the daily inflow and loading. We have been monitoring the ponds closely
and they have slowly been recovering.
6.20 Of
the eighty-seven potential sources of inflow and infiltration in the Motueka
network, 23 are associated with manholes, 29 are linked to pipelines which
require CCTV inspection and there are potential sources from 141 private
properties. Work will commence on identifying the sources over the next few
months.
6.21 All
but the Tākaka wastewater treatment plants have been experiencing
consistently low inflows, which has meant good consistent treatment
performance. The new water supply to the Motueka membrane treatment plant has
been beneficial for cleaning the membranes. A higher pH is now being achieved.
6.22 Delta
isolated the Woodland pump station on Thursday 06 June and the pump station was
operated using one of the mobile generators stored at the Motueka treatment
plant. A contractor working on site, as part of a stormwater project, were able
to assist with digging a new trench and by the end of Friday a new mains cable
was laid and the pump station reconnected.
6.23 Eight
pump stations have had pump impellers replaced. This has resulted in improved
pump performance for most sites which should also increase flow velocities in
pressure pipelines, reducing the risk of fat and slime build up.
STORMWATER
Activity
Highlights:
6.24 In
Brightwater we responded to an illegal discharging of grease into a stormwater
sump.
6.25 An
estuarine impact report in Motueka and Mapua showed most pollutant levels below
guideline values for adverse ecological effects but highlighted potential
industrial pollutants.
6.26 Continuous
monitoring sites in Jimmy Lee Creek have alerted us to a couple of illegal
discharges in the last month but unfortunately, we have not been able to trace
the exact location of discharge.
Compliance:
6.27 The
findings from an estuarine impact report from stormwater outlets in Motueka and
Mapua has been received. The key findings show that most pollutant levels
associated with urban runoff such as copper, zinc and petroleum hydrocarbons at
the sites near the main stormwater outfalls are currently not above the
Australian New Zealand Default Guideline Value (ANZG) for adverse ecological
effects. However, because many of them don’t break down in the
environment, an increase in these levels can be expected over time and could
become an issue in the future. Plasticisers were also detected at a couple of
sites, but so far there are no ANZG guidelines and further studies need to be
done to properly understand their effects on the environment. The study also
bought to attention some potential industrial polluters that the Compliance
team is following up on. The study recommends repeating this monitoring every 5
years.
Figure 1: Looking at the
sediment profile to see how far down it is oxygenated and layered
Figure 2: Gathering and
recording all site information for the sampling sites.
6.28 The
continuous monitoring sites in Jimmy Lee Creek have alerted us to a couple of
illegal discharges in the last month in the associated stormwater catchment.
Unfortunately, we have not been able to trace them to the exact location. But
it is sad to see that they continue to happen. One is likely associated with
someone prepping a pool or house to paint using chemicals to remove old paint,
and the other is a discharge of paint into the stormwater system. They did not
come from the same property.
6.29 In
Brightwater, illegal discharging of grease, likely associated with a food
outlet into a stormwater sump, has been an ongoing issue. Compliance is
investigating, but we have had to spend resources cleaning out the contaminants
from our system and therefore were able to prevent them from being washed into
a freshwater system.
Figure 3: Looking down the
contaminated sump showing a layer of grease amongst leaf debris.
Operations
Update:
6.30 April
and May have been very quiet months, with conditions very dry in the network.
6.31 Over
the reporting period we have cleaned the tide gate outlet and drain at Staples
Street, Motueka and removed large pampas plants from an inlet in Fairose Drive.
We have also repaired scour on a tributary of Reservoir Creek at 69 Hill
Street.
Figures 4 (left) before and 5 (right) after:
pampas removed.
Figure 6: repairing bank
scour on tributary of Reservoir Creek
6.32 Greg
Bennett attended the Water NZ Stormwater Conference in Wellington. https://www.stormwaterconference.org.nz/
. There was a record turnout with 500+ delegates from industry and local
government. The main topics of conversation were; what is the Government
planning with water reforms? and why there is resistance to designing water
sensitive infrastructure. A highlight of the conference was the keynote speech
from Kara Puketapu-Dentice, the Chief Executive of Taranaki Whānui ki te
Upoko o Te Ika. His speech was "titled "My Awa is Not Your
Drain".
Figure 7: Stormwater
Engineer Greg Bennett and trade delegates from Infrapipe
Figure 8: Pipe inspection
robot developed by Becca
SOLID WASTE
WASTE MANAGEMENT AND
MINIMISATION
Activity Highlights:
6.33
Kerbside recycling audits showed an increase in non-complying bins but
contamination. at our Materials Recovery Facility (MRF) has decreased for the
period.
6.34 The
second weighbridge at Richmond is now operational and is working well and we
are preparing for a waste diversion trial in July.
6.35 The
Community Grants Subcommittee met on Tuesday 28 May and approved a total of six
Waste Minimisation Projects Grant applications.
6.36 Tenders
close for the Council waste services contract on Friday 14 June 2024.
Compliance:
6.37 There
were no known non-compliance incidents in this period.
Operations Update:
6.38 Rubbish
bag collections continued as normal with no noted issues.
6.39 A
total of 402 kerbside recycling audits were undertaken during May, 84% passing
and 16% failing due to contamination – this is an increase on last month.
The following table summarises the contamination issues raised – the
large majority are for non-recyclable materials being placed in recycling bins.
6.40 Contamination
at our Materials Recovery Facility (MRF) has decreased 0.6% from 13.1% in March
to 12.5% in May.
6.41 The second weighbridge at Richmond Resource Recovery Centre
(RRC) is now operational and is working well.
Figures 9 and 10: Richmond RRC kiosk and 2nd
weighbridge now operational.
6.42 The
second phase of the Construction & Demolition (C&D) diversion trial at
Richmond RRC will commence in July, for approximately three months. The plan is
to divert domestic vehicles and small commercial vehicles (not skips or trucks)
to trial diversion of reusable and recyclable building materials. Orders have
been issued for the supply of 10 steel cages which will be used to collect the
diversion material. The design of the cages allows for reuse in the MRF if they
are not required once the trail has completed.
6.43 The
current Richmond recycling area has been extended north to allow for the
recycling bins to be relocated so that customers can still drop off recycling
and leave site or drop off their recycling prior to entering the C&D
building to drop off the divertible material. If the customer still has
material that cannot be recycled or diverted then they will drive around the
loop, over the weighbridge to drop off the refuse in the pit as normal. When
the customer leaves the site after dropping off refuse, they will be charged
for the refuse only. (see traffic flow plan below).
Figure 11: Proposed traffic flow for
C&D diversion
6.44
We are also assessing a new location for the scrap metal at Richmond. It is
likely that we will require a concrete pad to stop the
contamination of the metal and the ground on which the metal is stored.
6.45 The vehicle washdown at Richmond, previously used by the
biosecurity team has been upgraded to allow the waste trucks to be cleaned more
frequently and has now been commissioned.
6.46 We
are investigating a new road lay out for the Mariri RRC to improve traffic
flows. An instruction has been issued for the design and construction
drawings for the new access road to the current recycling loop. Figure 13 below
shows the proposed design.
6.47 We
are currently in procurement for a new ten-year waste services contract
(Contract 1440). The scope of services includes kerbside recycling and pre-paid
rubbish bags, processing of recycling, Resource Recovery Centre operations and
bulk transport. The due date for submission of proposals is Friday 14 June.
Figure 12: Māriri Resource
Recovery Centre – amended roading layout.
Waste
Minimisation (funded by the Waste Minimisation Fund)
6.48 Our
collaboration with Nelson City Council on Construction
and Demolition (C&D) waste diversion continues and has been a focus area.
6.49 Our
draft C&D waste reduction guide and diversion directory has been
circulated for feedback from industry stakeholders. Several updates have been
made based on this feedback. As part of this process, a visit to one
supplier’s site was made to better understand the C&D diversion
services they offer.
6.50 We
have created a C&D Waste Reduction page on the council’s website
where this document will be hosted and information about upcoming events
shared.
6.51 Our
diversion directory has now also been shared with BRANZ, providing local inputs
for their national database.
6.52 The
next C&D event is planned for July and will focus on building
deconstruction as an alternative to demolition. We have begun discussions with
deconstruction contractors who we plan will present information at this
meeting.
6.53 The
agenda for the first meeting of the C&D Waste Working Group has been agreed
and this will be held on 10 June at Te Pūkenga,
NMIT. We have 12 group members confirmed for attendance. The meeting will be
focussed on establishing a common understanding of the groups purpose and
identifying key barriers to diversion as perceived by the members.
6.54 The
second three-month phase of the C&D diversion trial at the Richmond RRC
will commence on 1 July. In this phase, customers will be given the opportunity
to unload reusable/recyclable C&D materials for diversion at the RRC, prior
to delivering any remaining waste to the RRC pit for landfill. Site works are
in progress to allow a weighbridge pass after this resource diversion so that
customers may benefit from reduced landfill fees.
6.55 The
Community Grants Subcommittee met on the 28th of May and approved a
total of $67,366 funding for six Waste Minimisation Projects Grant
applications. Twelve applications were received, and a
total of $201,118 funding had been requested. All applicants have been advised
of the outcome. We plan to run the next round of this grant in October 2024.
6.56 Collaboration with the Projects team on the removal or
deconstruction of two council-owned houses on Headingly Lane continues. An
invitation to tender for deconstruction/demolition of both houses has been
prepared and will be issued on 12th June. The tender scoring
criteria have been defined to favour tenders which maximise diversion cost
effectively but allows for the possibility that demolition could win on price.
The Waste Minimisation Officer will be part of the tender evaluation team.
6.57 Progress
on the food waste collection trial in Golden Bay with the Sustainable Living
Centre has been delayed pending confirmation from them of support from their
project partners; the Department of Corrections. Once this is obtained, a
contract for the trial will be agreed.
6.58 The
Waste Minimisation Officer attended the WasteMINZ conference in Hamilton, and
the Territorial Authority Officer’s workshop on the day prior to the
conference. Unfortunately, COVID infection prevented his attendance on the last
two days of the conference. Despite this, the part of the conference that was
attended was very useful for establishing connections within the waste
minimisation community. The Minister for the Environment, Penny Simmonds, gave
an update confirming ministry investment priorities focussed on development of
infrastructure to support recycling and recovery, C&D waste management,
food waste management and remediation of vulnerable landfills. No decision has
been made on organic waste collection.
6.59 In partnership with Nelson City Council staff, we have prepared an
invitation for expressions of interest from contractors for services in the
waste minimisation space, including consultancy and project delivery. Approved
contractors will be used to resource additional activities within the waste
minimisation scope of work, initially focusing on community engagement and
communications on waste minimisation themes, and upgrades data systems to
support more efficient reporting and provide better quality waste data.
Figures 13 (Left)
and 14 (right) – Single use pallet packaging used in the transport of
empty aluminium can stock, observed during the EnviroNZ site visit and
highlighting the waste generated by the geographically distributed
manufacturing model. Right – A school group tour of the Richmond Resource
Recovery Centre.
Transportation
Activity Update – June 2024
2024-27 NZTA
Funding
7.1 On
6 June 2024, staff received notification from NZTA of the indicative funding
allocations for 2024-27 for key activities – maintenance, and public transport.
7.2 The
tables below show the indicative allocations and comparison with our requested
allocations.
|
|
24-27
Request
|
24-27
Indicative Allocation
|
Difference
|
|
|
Maintenance,
Operations & Renewals
|
$
76,323,191
|
$ 73,946,000
|
-$ 2,377,191
|
-3.1%
|
|
|
|
|
|
|
|
Footpath
and Cycleway Maintenance & Renewals
|
$
1,759,413
|
Not
yet announced
|
|
|
|
|
|
|
|
|
|
Public
Transport Services
|
|
|
|
|
|
2024/25 only
|
$ 2,198,497
|
$
1,673,000
|
-$
525,497
|
-23.9%
|
|
2025-2027
|
$
5,257,444
|
To
be confirmed after 12-month service review commencing August 2024
|
|
|
7.3 The
Maintenance, Operations & Renewals (MOR) indicative allocation is slightly
below the requested amount. This may mean the amount of work we complete
is reduced, although we would apply for (and may expect to receive, based on
previous experience) a funding 'top-up' from NZTA during the 3-year period.
Staff recommend planning to spend the originally requested budgets during
2024/25 and 2025/26, and manage the potential shortfall in 2026/27 when the
'top-up' can be applied for.
7.4 Overall
the MOR indicative allocation represents a 34% increase in funding compared to
our 2021-24 approved allocation.
7.5 The
public transport services indicative approval is sufficient to fund the EBus
service for 2024/25.
Roading Activity Update
7.6 With
the onset of winter, seasonal activities have kicked into full swing with frost
gritting runs occurring in key areas and road signs across the network being
cleaned or replaced if necessary to ensure they are in good order and fully
reflective over the longer nights.
7.7 Planning
and programming are also well under way for the next financial year when an
increase in MOR funding will lead to an increased level of activity of the
network.
Alliance Contract Area
Sign Cleaning
7.8 As
part of patrol duties, signs around the network are cleaned to improve
visibility and tidy up the appearance. Contractors have cleaned over 200 signs
in the last 6 weeks and dealt with over 700 other sign related tasks.
Picture
1: Before and after
Picture
2: Before and after
Footpath Repairs
7.9 As
part of the Streets for People programme of works, some footpaths in Hill
Street have been treated to a fresh face of asphalt.
Picture
3: Hill Street works
Picture
4: Rolling asphalt
Streets for People Salisbury Road
7.10 Construction,
Line Marking and Sealing crews have been engaged to enhance cycle and
pedestrian lanes on Salisbury Road.
Waimea College footpath
7.11 Construction
crews also installed an extended footpath outside of Waimea College to be
utilised as a shared path for cyclists and pedestrians so that some drop-off
parking is available.
Picture
5: Footpath extension outside Waimea College
Contract 1387 – Māpua Ferry
7.12 We
have reached agreement with the current ferry operator for them to continue
operating the service from 01 July 2024, with Council underwriting the fare
income so that they do not have a reduction in revenue if passenger numbers are
lower than expected. If fare income is greater than expected then that is
a saving to Council. The contract documents will be sent out shortly for them
to review.
Maintenance Metalling
7.13 Maintenance
metalling has been completed on a number of roads around the network including
Forest Creek Road, Lower Queen Street, Carlyon Road, Mahana School Road, Graham
Valley Road and Shaggery Road. This concludes the metaling for the 23-24
season.
Picture
6: Forest Creek Road
Church Valley Road — Sealed Pavement Rehabilitation
7.14 With
new drainage features and road widening, Church Valley’s pavement
rehabilitation was completed with the GPS grader
prepping the site for seal, and the sealing crew completing the job with
chipseal. The finished road surface rides well and looks good.
Picture
7: Church Valley Road
Wensley Road pavement repairs
7.15 In
preparation for a sealed pavement rehabilitation scheduled for next fiscal
year, Wensley Road has received holding repairs to ensure it remains
serviceable through the winter. This work has had to combat a number of issues
like topsoil and coal tar contaminated pre-existing seal layers.
Pictures
8,9 & 10 Wensley Road
Golden Bay and Murchison Area
7.16 Maintenance
activity over the last few months has been only the essential maintenance
activities due to limited budget through to end of financial year. These
include unsealed road grading, drainage maintenance, signs maintenance and
incident response.
7.17 Culvert
inlet/outlet repairs and clearing culverts have been completed on Matiri Valley
Road, Matiri West Bank, Rappahannock, Totaranui and Tutaki South Roads.
Picture 11: Matiri Valley – culvert cleaning
Picture 12: Matiri Valley – culvert cleaning
7.18 Work
was completed to remove two landslips that were partially blocking the north
bound traffic lane, at Wainui Hill on Abel Tasman Drive. While the crews were
working in the area, they also completed repairing signs that had been damaged
from a crash and straightened any leaning signs.
7.19 Council
received reports that overhanging vegetation along the front of the Willow
Street carpark were blocking sight lines for vehicles exiting the carpark onto
SH60 (State Highway 60) Commercial Street, these have now been trimmed back.
7.20 Frost
gritting has started in St Arnaud along Kerr Bay Road, Lake Road, and Bridge
Street.
7.21 Our contractor
has also completed the construction of a new off road shared path linking the
existing Takaka to Pohara cycle trail to the end of the footpath on Motupipi
Street. The new 266m shared pathway provides a
much-needed link between the Takaka township to Pohara cycle trail. The new
path is 3m wide and includes two new culverts and a pedestrian refuge to help
people safely cross Motupipi Street from the existing footpath to the new
shared path. There has been valuable feedback received from the public in
relation to this new section of shared path. The total length of the shared
path is now 9.4km and a major safety improvement for cyclists and pedestrians
travelling between Takaka and Pohara Valley. The latest section of work was
funded by the Government's Better Off Funding and was supported by Fonterra,
who allowed the path to be built on their land.
Positive
feedback received in relation to grading of Dry Road
Picture
13: New shared path Takaka
Picture
14: Abel Tasman shared path and pedestrian refuge
Road Safety
7.22 The
Crash Analysis System is still showing nineteen serious crashes for this fiscal
year although an additional crash has been added:
7.22.1 Car overtaking a cyclist
on Central Road knocked them off their bike an accelerated
away leaving the rider with broken bones.
Tasman’s Great Taste Trail
7.23 The Ngatimoti
section of trail between Pokororo Swing Bridge and Peninsula Bridge is
complete. The Nelson Tasman Cycle Trails Trust will be holding an official
opening at Ngatimoti School on Sunday 21st July, starting at 10.30 am.
Community Road
Safety Programme
7.24 A Driver Reviver Stop was held at Kawatiri
Junction on Friday 26 April, in conjunction with Police, FENZ, St John and AMI.
Over 200 vehicles stopped in with multiple people in each vehicle, and
estimates are that over 500 people were influenced from this event, from
conversations with members of the public around the importance of driving
alert, driving to the changing conditions, watching out for others on the road.
Lots of free food, BBQ, Road Safety messaging giveaways etc, and all were
extremely well received.
7.25 Forty-six blood pressure checks
were done on site by St Johns – a promoted opportunity for people to take
a quick health-check with St John while they were taking a break.
7.26 A post
event message from Police:
Morning All, From Police, a huge thank you to everyone
who gave up their time and effort to make the day a success, especially in the
cold and at times wet weather! It made it a little less pleasant but the
interactions with the members of the public were fantastic. Whilst we were able
to directly influence roughly 500 people, it is worth taking a moment to think
about the other people that we were able to influence as well. A lot of the
people that came through the stop will tell family and friends, not to mention
everyone that drove past and saw the stop, but didn’t have the time to
drop in. Each of these people, whilst not directly influenced by us will be
reminded to take a moment, stretch their legs, revive themselves on their long
journeys. A special mention to @Jeni Thornborough and @Gary Rennie for all your
work pulling the event all together, without you it would not have gone ahead!
I cannot wait to do it all again!
Nathan Snell, Acting Inspector Acting
Road Policing Manager
Tasman Police District
7.27 SASTA Conference – Jeni attended
2-day SASTA (Safe and Sustainable Transport Association) workshop in Auckland.
She was asked to present this year and delivered a PowerPoint to the group on
the importance of “Sharing Across the Motu” and closed the
presentation off with the kid's road safety video created by Hardy Kids Mapua
and this was an absolute hit!
Road Safety Week –
20-25 May
7.28 Staff provided Police School
Community Officers with a further 80 School Road Safety Packs containing Road
Safety Messages for students and parents, a road safety activity book,
colouring pencils, stickers, flyers about booster seats, cycling, scootering,
and walking to school safely. They visited Ranzau, Brightwater, Mahana and
Upper Moutere Schools during the week with the packs.
7.29 Police School Community Officers
have also been provided with Young Driver License packs + DRIVE info to take
into Waimea/Motueka Colleges
7.30 Ice scrapers are now at all Tasman
District Council Customer Service counters as part of the winter driving
campaign – a social media post has been done advising people to pop in
and collect.
7.31 Throughout April police put a focus
on cyclists without helmets. With the strong relationship we now have with AMI
Insurance, staff were able to source 100 helmets for local police to issue to
those who were caught not wearing helmets. 18 of these helmets were donated to
BikeHub Nelson.
7.32 Motorcycle Ride Forever training
courses completed in:
· April – 26 riders
· May – 75 riders
7.33 On
11 June we hosted our inaugural Young Driver Education event at Rabbit Island.
This concept is, we believe, the first in New Zealand where Police, FENZ and St
John were all part of the live driving scenario event.
7.34 We
piloted this event with 17 Learner and Restricted License holders from Waimea
College (Year 12/13 Students). After a briefing from all
three emergency service groups, young drivers (along with their adult
supervisors in the passengers’ seat) headed out around Rabbit Island on a
set route after the dusk gate closure,
ensuring safety for all drivers and emergency services.
7.35 With
two fire trucks, two ambulance units and five police cars, all using lights and
sirens at different times, the young drivers encountered emergency service
vehicles throughout the exercise.
7.36 Our young drivers needed
to navigate the road sharing it with the emergency
vehicles to pass, plus, all drivers were at
some stage during the event, pulled over by police and breath tested.
7.37 Through a mock crash scene set up drivers had to manoeuvre their way around the crash scene, and, were educated on how to do this safety - not only to protect
those at the scene, but also how to themselves not cause an accident while
passing.
7.38 At
the end of the exercise the emergency services talked to the group about the
impact attending accident scenes has on them as emergency workers, which was
very important for young people to understand.
7.39 Our
social media got a lot of questions of how people register when they saw it on
social platforms. As a trial event we kept the
numbers limited. When Jeni got to work Wednesday morning after the event, she
had received over 25 requests of people already wanting to register for the
next event.
7.40 Below
is an email Jeni received the following morning from Hamish Chapman –
Inspector Road Policing Manager – who attended as a parent with his
teenage daughter.
Morena
all,
I
attended last night as a parent of learner driver. My daughter thoroughly
enjoyed the event and learnt a lot from it about what to expect when an
emergency services vehicle is travelling under lights and siren. Great
education that will prevent dramatic reactions by these drivers in the future
when they have to deal with an emergency services vehicle enroute to a job.
Also really nice for them to understand what is happening for the emergency
services staff as they are attending an event.
From
my day role I thought it was fantastic to see all emergency services working
together to achieve safer outcomes on the roads. If we think about the parents
there last night there was clearly a message that in Nelson/Tasman the
emergency services work very closely together for the greater good of our
region which I think is very positive.
Finally
a huge thanks to Jeni Thornborough for all the work she put into this event. It
ran exceptionally well and I thought the outcomes we were seeking from this
event exceeded our expectations.
Regards.
Hamish
Hamish Chapman
Inspector, Road Policing Manager, Tasman.
Picture 15: Some of the first responders involved in
the Young Driver Education event at Rabbit Island
Picture
16: The mock crash scene set up for the Rabbit Island event.
Road Opening Permit Management
Corridor Access Requests
7.41 The
graph below shows the number of corridor access requests processed and approved
by month for the 2022/23 and current 2023/24 fiscal years.
8. Reserves
and Facilities Update
Community Housing
|
Waitlist as
at 31 May 2024
|
|
|
|
|
Richmond
|
77
|
|
|
|
|
Motueka
|
25
|
|
Brightwater/Wakefield
|
7
|
|
Golden Bay
|
24
|
|
Murchison
|
8
|
|
141
|
Recreation Facilities
Golden Bay Recreation Centre - Recent Activities and
Events
8.1 Golden Bay A
& P Show was a huge success. The Management Team and Board Members were
publicly thanked at the A&P AGM for how smoothly everything went.
8.2 Recently there was a small business
management conference held over a week long period, It was open to the public
and generated significant interest. A successful rural woman conference was
also held over a three-day period.
8.3 Other regular bookings include the Rural
Service Centre, The Tramping club, Sit and Be Fit and other small meetings and
conferences.
8.4 In terms of sporting codes, they have
recently hosted football “Battle of the Bay” , weekend long
squash tournament, Golden Bay High Athletics day as well as the regular rugby,
football, netball squash, badminton, pickleball, basketball, fitness classes
and bridge.
8.5 Every Friday over the winter months a
popular toddlers group “Tumble time” is held.
Moutere Hills Recreation Centre
8.6 Electric
blinds have been installed in the sports hall to ensure multipurpose use ie
school productions. This was covered through an investment of $20,000 of
Community Centre funds in addition to community funding.
8.7 Installation
of new shade sails in the BBQ paved areas has also been completed. This
cost $11,000 funded with community centre funds and community donations.
8.8 A
new bench seat has been installed under the tree near the playground after a
request from a community member who also donated $1000 towards it.
Council covered the material costs.
8.9 A
new indoor social netball programme has been introduced which is proving
popular particularly for fathers and daughters. Approximately 15 - 20
people attend each week. This is run by a volunteer.
8.10 New
children and youth ballroom dance classes are taking place which are proving to
be popular.
8.11 The
Board and Management have been developing and running Centre specific Strategic
Planning sessions with users and community groups to improve on the current
usage at the Facility. A new 10-year strategic plan will be adopted next
month.
Motueka Recreation Centre - Recent upgrades and
maintenance.
8.12 Stadium
and skating rink floor resurfaced, including new basketball and pickleball
court lines.
8.13 Switched
front doors with skating rink doors to enhance usability and accessibility for
both areas.
8.14 Self-closing
Emergency exit door installed.
8.15 As
part of the Streets for People project the wets car park entrance was widened.
The layout of the carpark was reorientated for better functionally and safer
use. The carpark area on west of building/netball entrance has more parks
available and much safer use.
8.16 On-going
roof maintenance over skating rink which has been leaking.
Work completed by Sport Tasman:
8.17 Full
upgrade to wifi of building, including guest and separate user for Netball,
TBI, Staff & Youth group.
8.18 Four
new basketball hoops installed, two of which are height adjustable and fit for
purpose.
8.19 Upgrade
to rock wall holds & route setting (in conjunction with the Motueka
Climbing Club).
Murchison Sport, Recreation and Cultural
Centre -
Recent maintenance.
8.20 Completed
Pump Track project - with some smaller items yet to be installed including
drinking fountain and shade structures.
8.21 Playground
design and costings are currently being undertaken.
8.22
Generator installation work is continuing.
8.23 Golmans
Group working on roof leaks as required.
8.24 New LPG Plan and linings completed for LPG
certification and compliance
Richmond Aquatic Centre
The following items have been attended
to by Council staff and Pool Management recently;
8.25 Public Address System replacement for pools,
café, and change rooms
8.26 Replacement of tiles and joints has been undertaken
in both the family and adult spa, handrail stability has been improved with
voids removed to prevent rust.
8.27 Installation of stairs to the upper plantroom
including, plus cages to ladders were completed as part of a health and safety
initiative.
8.28 The learn to swim dosing pump has been upgraded.
8.29 A new water main is now increasing flow to the
upper plant room.
8.30 All poolside sinks have been replaced due to rusted
fittings and bowls.
8.31 Poolside lighting around the main pool replaced.
8.32 Replacement of failed office air conditioning.
8.33 Replacement of hot water piping/lagging and mixers.
8.34 Replacement of two shower units.
Kingsland Forest
8.35 The new toilet block at Kingland Forest Park has
now received resource consent. It will be installed before the end of the
financial year.
8.36 An aerial spraying operation was carried out in
February of the 2023 harvested areas at preparation for planting in winter
2024.
8.37 Preparations for the planting of approximately
44,000 native trees has commenced with the recent rain providing much needed
moisture.
8.38 Wayfinding and interpretive signage are now being
installed in areas of the park.
8.39 Bomaria and Spindleberry control has been carried
out at Reservoir Creek area. This is a follow on from the survey that was
undertaken last year.
8.40 Spindleberry is a total control weed which needs to
be removed completely in terms of the pest plant accord. Bomaria needs to be
contained but we are aiming to eradicated it eventually.
Ngatimoti Track Work
8.41 Track work has been completed off the Moutere
Highway. The track is approximately 800 metres primarily for walkers.
8.42 Some planned community planting working with
schools, catchment group and community. Signage will be installed in the next
month.
Kelling Road Esplanade Reserve
8.43 Kelling
road esplanade reserve and Esplanade strip connects Kelling road
and Supplejack road along the river. Reserve fund contributions
were allocated to improve the entrance at the Kelling Road end to enable
the community to safely access the reserve, this has now been completed.
8.44 The
reserve and strip were acquired through subdivision and will allow off
road access from Upper Moutere Village to the recreation reserve.
Weed and tree management has been completed. Further development of the
path will be driven by community interest and when development allows.
8.45 This
esplanade reserve does not connect to the Great Taste Trail and it would not be
feasible to do so. This is due to the flood
prone risks to the trail in this area.
Coastcare
8.46 Moturoa
Recent wilding pine removal by PF Olsens on Esplanade reserve along the front
beach will be replanted with coastal dune species over the winter months. This
planting has started now the rain has arrived.
8.47 Additional works
at Moturoa included a new two km long horse trail which is now open and getting
a lot of use and positive comments. Project funded by Better of Funding.
8.48 Parapara Working with neighbours of
esplanade reserve, removing weeds, and replanting with coastal dune species,
this follows a community meeting and minor sand push up last November
8.49 Patons
Rock – Working with neighbours of esplanade reserve, removing weeds,
and replanting with coastal dune species, this is in response to approaches
from members of the community.
8.50 Tata
– Working with the community to replant the beach front at various
locations.
8.51 Puponga
Working with the community replanting coastal dune species in an area where
large old man pines were removed. Plan attached. This is in response to a
community meeting last January.
Upper Takaka Reserve
8.52 Aging play equipment that was assessed as being
non-compliant was removed following discussions with the local reserve
committee.
8.53 A replacement swing set has been ordered and
scheduled for installation in the next few months.
Ascot Reserve
8.54 Public consultation on the new Ascot Reserve
development in Berryfields Subdivision has now finished. General feedback was
for space for informal play and community events.
8.55 Staff are now working to finalise the plans after
taking account of the feedback before proceeding with procurement. This reserve
is likely to include a seating area, shade trees and one or two play
items.
8.56 Lions are donating funding towards seating in the
reserve and the project should be completed before the end of June.
Faulkners Bush Playground
8.57 Staff had an introductory visit to the site with
the team from Kumanu Environmental and met with members of the local Community
Council. We’re on target to begin groundworks for the playground
installs at the end of June this year. Faulkner’s flying fox has
now been repaired however the mechanism is a bit ‘stiff’ which
takes some of the fun out of the ride. If it is possible and still
compliant we will seek to restore it to its former glory.
Richmond Cemetery
8.58 New beam completed and ash plots are underway at
this cemetery. This is to meet annual demand for plots. Once completed
Customer Services staff are advised and these assets are plotted in Councils
GIS and MagiQ system.
Jubilee Park
8.59 Long running drainage issues in the proximity of
Richmond Athletic Football club have been resolved. This implies that ponding
around the carpark should not be a concern during rainfall events.
8.60 The carpark next to the skate park and tennis club
has been partially resealed and had a full remark.
Ruataniwha
Reserve
8.61 A
basket swing and play tower have been installed and the project is complete.
Upper
Takaka
8.62 Old
equipment has been removed and a new swing set has been installed.
East
Takaka
8.63 The
local residents have been consulted, this is not funded by the reserves
committee, but we are working with them for a solution to remove the
playground and install a swing set similar.
