Notice is given that an ordinary meeting of the Operations Committee will be held on:

 

Date: Time: Meeting Room: Venue: Zoom conference link: Meeting ID: Meeting Passcode:	Thursday 17 August 2023 9:30am Tasman Council Chamber 189 Queen Street, Richmond https://us02web.zoom.us/j/87070827585?pwd=NHdkbkc0K0VkcVFHWmlieC92RjhRQT09 870 7082 7585 611923
Operations Committee   Komiti Mahi    AGENDA

 MEMBERSHIP

Chairperson	Cr C Mackenzie
Deputy Chairperson	Cr T Walker
Members	Mayor T King	Cr M Greening
	Deputy Mayor S Bryant	Cr C Hill
	Cr C Butler	Cr M Kininmonth
	Cr G Daikee	Cr K Maling
	Cr B Dowler	Cr B Maru
	Cr J Ellis	Cr D Shallcrass

 

 

(Quorum 7 members)

 

Contact Telephone: 03 543 7617 Email: elaine.stephenson@tasman.govt.nz Website: www.tasman.govt.nz

 

 

AGENDA

1        Opening, Welcome, KARAKIA TIMATANGA

2        Apologies and Leave of Absence

 

Recommendation That apologies be accepted.

 

3        Public Forum

          Registration is required to speak at public forum. You can register here

4        Declarations of Interest

5        LATE ITEMS

6        Confirmation of minutes

 

That the minutes of the Operations Committee meeting held on Thursday, 6 July 2023, be confirmed as a true and correct record of the meeting.

 

7        Reports of Committee

Nil

8        Presentations

8.1     Alliance Roading Update and Presentation............................................................ 4

9        Reports

9.1     Digital Innovation Programme Update.................................................................... 5

9.2     Libraries, Customer Services and Community Partnerships Update Report....... 10

9.3     Community Infrastructure Group Activity Report.................................................. 36

10      Confidential Session

Nil

8        KARAKIA WHAKAMUTUNGA (CLOSING)

 

8     Presentations

8.1     Alliance Roading Update and Presentation

Report To:	Operations Committee
Meeting Date:	17 August 2023
Report Author:	Kathy Ktori, Executive Assistant - Community Infrastructure
Report Number:	ROC23-08-1

 

Drew Hayes will provide an Alliance Roading Update and Presentation.

 

    

1        Appendices

Nil

 

9     Reports

9.1     Digital Innovation Programme Update  

Information Only - No Decision Required

Report To:	Operations Committee
Meeting Date:	17 August 2023
Report Author:	Chris Blythe, Programme Manager - Digital Innovation Programme; Steve Manners, Group Manager - Information, Science and Technology
Report Authorisers:	Steve Manners, Group Manager - Information, Science and Technology; Richard Kirby, Group Manager - Community Infrastructure
Report Number:	ROC23-08-2

 

1.1     In this report we have introduced Red, Amber, Green (RAG) status indicators for the programme and for projects, in line with how infrastructure projects are reported.

1.2     The Digital Innovation Programme (DIP) currently has an Amber status, owing to delays in certain projects and the level of risk associated with implementing organisation-wide change.

1.3     Project Harakeke has reached an important milestone.  The workshops that were held as part of our Request For Information (RFI) have concluded and a service model and procurement approach is being recommended to the DIP Governance Board on 3 August.

1.4     The Digital Programme Office is leading a review of the programme Blueprint, Business Case and Implementation Plan. This is a prudent thing to do at this time to ensure that the assumptions made remain relevant as we develop the 2024-34 Long Term Plan.

1.5     Our revised Blueprint and Business case will inform our LTP workshop with Councillors in early September.

1.6     The first staff payroll delivered by Affinity was delivered successfully on 19 July.

That the Operations Committee

1.       receives the Digital Innovation Programme Update report;

3.1     The following diagram (Reference 1) provides an update on the DIP programme and projects using a RAG status indicator. Green signifies that the project is on track, Amber indicates some issues requiring monitoring, and Red signals that the project is off track and requires management intervention. The summary column provides an overview of progress and a reason why the project is not Green.

(Reference 1, Programme summary RAG status)

3.2     The programme activities are progressing as planned according to a re-baseline exercise that was concluded in March 2023. The programme has an amber status owing to the risks around enabling successful change management alongside the other significant challenges the organisation faces. Three projects are amber owing to delays, partly due to the transition and handover to the new Programme Office, and projects encountering technical issues that need resolution.

3.3     The HRIS-Payroll project is approaching the end of the phase of work to implement the HRIS and Payroll systems. We are treating this as the end of the project and a project review will take place mid in August, followed by an Independent Quality Audit of the project to inform future work.  A new project will be created to implement the HRIS performance module this financial year.

3.4     The first staff pay undertaken by Affinity was successful with staff being paid correctly on 19 July as planned. The elected members first pay through Affinity is scheduled for 11 August. 

3.5     The Cloud workstream has been the subject to delays owing to developer team availability. Our server migrations are 61% complete and include the recent migration of our MagiQ infrastructure to a Private Cloud Datacentre. The remaining planned migrations will be completed by mid-October 2023. Work is also underway to plan how we manage the remaining on-site servers, for example we could move the SCADA server to the Richmond Water Treatment Plant.

3.6     The Harakeke – ERP Replacement project is progressing as planned.  Following the vendor workshops in June and July a recommendation report has been submitted for approval by the Programme Governance Board on 3 August. 

3.7     Work is underway to develop the Harakeke procurement plan and Request for Proposal (RFP) documents, with a target to shortlist vendors before December 2023 and have a contract in place by April 2024.

3.8     The Programme Team is reviewing the programme Blueprint and Business Case and finalising the details of the year three programme activities and budget. This information will provide inputs for the Council LTP Workshop on 7 September.

4.1     The DIP Programme follows the Managing Successful Programmes and PRINCE2 industry standards alongside the Council’s risk management policy and framework to manage risk.

4.2     A risk is defined as an uncertain event which, if it should occur, will have an impact on the programme or project. Risks can be negative (threats) and positive (opportunities). When a risk occurs it is treated as a programme or project Issue, which is tracked and managed within the authority delegated through the corporate, programme and project governance structures. Some issues may result in a formal request to change a parameter of the programme or project (usually timeline, cost, scope, benefits).

4.3     The DIP uses a project level risk assessment matrix to assess risks to each project and the programme as a whole (Reference 2).

(Reference 2, risk assessment matrix)

4.4     The DIP risk and issues registers are SharePoint lists located in the DORIS programme site. This provides a central, easily accessible tool for logging and managing risks. 

4.5     In recent weeks we have created a Power BI reporting dashboard pulling data from the two registers. This enables us to present the risk and issues data in more accessible ways to highlight performance and draw attention to the key risks and issues that need attention.  This is a work in progress and so there are caveats about the format and data presented.  I will demonstrate the dashboard at the Operations Committee meeting on 17 August.

4.6     Example of the DIP Risk Dashboard (snapshot 1 August 2023) (Reference 3.)

(Reference 3, Risk Dashboard Snapshot as of 1 August 2023)

4.7     The dashboard shows that we have identified 134 risks in total and have closed 84, with 45 open. Of these, 14 risks are scored high or above with only 2 remaining high or above once mitigations are applied. The majority of identified risks have a low residual risk rating. Many of our high risks have remained open for some time (some since the start of the programme in 2021).  Many of these are enduring external risks such as the ongoing impact of the COVID-19 pandemic and economic trends. One risk can generate a series of issues over time so may remain open even though a related issue has been closed.

4.8     The two current high risks to the programme are the volume of change the Council is experiencing and facing in coming years and how this impacts our ability to deliver DIP activities and outcomes. Related to this, there is a risk we are unable to backfill key staff during DIP project implementation activities, meaning they are unable to commit to the DIP project without affecting their BAU. We will discuss how we proposed to manage these risks at the 7 September LTP Workshop.

4.9     A recent significant risk was identified during the implementation of the Affinity Payroll system (R0133). There was a concern that the process to migrate the data from MagiQ payroll to Affinity for the first pay on 19 July could result in people being paid incorrectly and/or not on the scheduled pay day. This would have an impact on the ability for employees to meet bill payments, creating unreasonable stress for them. The impact would also likely affect the Council’s reputation in delivering business change projects.

4.10   This risk was managed through daily project meetings, a very tightly planned and managed project plan, and liaison between the different key parties to make sure mitigations were in place to manage the risk. The team undertook two trial runs of the data transfer with very detailed quality assurance and identified that there were 44 minor data variances with a very small financial impact. The affected staff were identified, and mitigations agreed with them to manage these variances should they re-occur.

4.11   Contingencies were identified including the ability for the Council Finance team to undertake a pay-run with the previous month’s data so people would be paid in line with previous payments. While not ideal, this at least meant we could pay people if Affinity could not meet the payday milestone.

4.12   In the lead-up to the cut-over date the Project Manager reported that all project risks were under control and the only remaining high impact risk was a significant external event, such as a major earthquake.

4.13   The final data transfer activities happened more quickly than planned and the pay run was actioned as planned on the 19 July. There was a change to the timing of payments in that previously most people received their pay in the morning, while Affinity’s process means payments arrived in bank accounts from 3:00pm.  We have received no concerns or issues from employees about this pay run.

5.1     Financial year 2023-2024 financial summary. The budget (including requested carry forwards for 2023-24) is $6.1M. The current estimate for this year’s programme is $4.5M including a 15% contingency. The anticipated carry forward from 2023-24 to 2024-35 is $1.6M.

5.2     Summary of Key Progress to Date

Workstream	Budget Y1-2	Cost to Date	Progress to Date
Programme Layer	$1,676k	$1,748k	Industry standard programme governance and digital PMO. Change and Communications team, change strategy. Increases project management capability and capacity in Information Services team.
Community Channels and Workflows	$1,620k	$161k	Investment case and service design.
Core Council Applications	$3,973k	$1,708k	HRIS-Payroll module implementations. ERP replacement model and procurement approach.
Smart Data	$70k	0	Commencing scope and plan for workstream.
Cloud	$1,316k	$755k	Migration of 61% of server data and applications to Azure and vBridge to manage risk.
Smart Region	$135k	$2k	Smart benches
IS Operating Model	$864k	$613k	Training and coaching for Information Services Team. Procurement of strategic partners, for example FINAO and Assurity. Project Review Board established to assess change requests from the business made to Information Services.
TOTAL	12,183,977	4,990,981

 

5.3     The summary above accounts for a total of 95 initiatives and activities completed so far through the Digital Innovation Programme.

 

Nil

 

9.2     Libraries, Customer Services and Community Partnerships Update Report

Information Only - No Decision Required

Report To:	Operations Committee
Meeting Date:	17 August 2023
Report Author:	Glennis Coote, Libraries Manager; Janet Lee-Van Dijk, Customer Services Manager; Yulia Panfylova, Community Partnerships Coordinator
Report Authorisers:	Barry Johnson, Environmental Policy Manager
Report Number:	ROC23-08-3

 

1.1     This report provides the Committee with an update on some of the key highlights of the Service & Strategy Group’s operational work programmes. This report covers the work undertaken by the Libraries, Customer Services and Community Partnerships sections.

That the Operations Committee receives the Libraries, Customer Services and Community Partnerships Update Report.

3.1     The purpose of this update is to provide an annual summary of Library Services activities for 1 July 2022- 30 June 2023.

Programmes and Events

3.2     Programmes and events have become one of the cornerstones of our library services.  Our programming is intended to support the development of literacy and digital literacy, provide learning opportunities and new experiences, support social inclusion and provide opportunities for social connection.

3.3     During the past year, we delivered a total of 1,121 events and programmes with attendances totalling 18,630. Highlights for the year are listed below.

3.3.1  Motueka Library hosted Nelson Arts Festival events in October and November. Being Visible – A Workshop for Authors and Creatives with author Rebekah Ballagh,  provided tips for using social media for writers and artists.  The performance of “Scattergun: After the death of Rūaumoko” was attended by a very appreciative audience of 90 people.  The audience was excited that such a top-class performance was able to be held in Motueka. We received many positive comments regarding having the performance at Te Noninga Kumu Motueka Library.

3.3.2  In November Motueka Library hosted an Age Positive Retirement series of talks with topics such Advance Care planning, new to retirement and Health and Wellbeing.    This was followed with an Age Positive series in May, topics included creative arts therapy, preventing falls and lifestyle choices for positive ageing. The two series align with the Tasman District Council Age-Friendly Policy goal to promote positive outcomes and wellbeing for our older residents.

3.3.3  Tākaka Library staff took part in Tākaka’s annual Santa Parade in early December. Even though it was raining lightly it didn’t dampen the enthusiasm of the children who walked with the staff or the crowds watching on the street. The “wings” worn by the children were made from discarded library books and magazine.  The Library group even made the front page of the GB Weekly.

             Library supporters at the Tākaka Santa Parade

3.3.4  ‘Reading Takes You Everywhere’ was the theme of this year’s summer reading programme.  Our goal was to create a fun and inclusive reading programme that encouraged children to pick up a book and read it anywhere. We asked children to collect 16 reading spots throughout the holidays. Reading spots included read under a tree; read in a tent; read in a park; read on a rainy day and read to someone else.  A total of 400 children registered for the programme. Positive feedback from children and parents showed us how much the programme is enjoyed and valued. One parent told us ​“This makes a difference, my child struggles to read but this helps.” Her little boy also loved reading outside under cover on a rainy day.  

3.3.5  To support the Summer Reading Programme, we created a Storywalk celebrating ​New Zealand author and illustrator Ned Barraud’s new search and find book “Where is it in town?” We ran pop-up Storywalks throughout Tasman including at the Murchison Playground, Washbourn Gardens, Borck Creek, Kiyosato Garden and Pohara. Local publisher Potton and Burton allowed us to use Ned’s book so that children and families could enjoy so that walking through both our local parks and the pages of this beautiful book.    

                  

Storywalk at Pohara                                                    Storywalk at Washbourn Gardens

3.3.6  ​ ​Tuku23 Whakatū ran from 19 March to 30 April 2023 and celebrated people, places and Whakatū’s unique and diverse cultural heritage.  Richmond and Motueka libraries ran a number of events as part of the Tuku23 programme.  Events included help with slide scanning, how to write your life story, memoir or history, using Ancestry for family history research and exploring our Tasman Heritage website.  We also ran heritage themed programmes during the April school holidays.

3.3.7  After-School groups were popular during the past year, especially the Building Bricks clubs at Motueka and Tākaka Libraries. In Tākaka this weekly event is run by library staff and in Motueka it is a monthly event run by local Lego enthusiast Adrian Barbour. Each session has a theme, and the children build a creation in line with the theme. Adults and children of all ages get to know each other and have fun together during these sessions. Some themes covered this year have been Star Wars, marble run, one colour, a picture, flight, things that move, pets and how high can you go. Other popular after-school activities included book groups for various ages, and at Richmond Library children are enjoying our new Tabletop Gaming Group.

                                     

                                   Motueka Library Building Bricks club           Art activity at Tākaka Library

3.3.8  Highlights at Tākaka Library included local tramping legend and author, Paul Kilgour, speaking about his 30 years of exploring the backcountry of New Zealand; Janet Huddleston sharing slides and stories of her 11 seasons working in Antarctica and local history author and publisher, Carol Dawber, talking about the process of writing a local history book.

3.3.9  Highlights for Motueka Library included a series of talks from the Department of Conservation, Abel Tasman Birdsong Trust, Friends of Flora group and Project Janzoon to celebrate New Zealand Conservation Week and author visits from Robyn Belton illustrator of the Greedy Cat books, local author Stef Harris and popular Golden Bay author Gerard Hindmarsh.

Motueka Library

3.4     There was a substantial increase in the use of library services in Motueka over the past year, following the opening of Te Noninga Kumu Motueka Library in March 2022.

3.5     During the past year the library experienced a 21% increase in issues compared to the same period in 2021/22. The number of items issued was the highest since 2015/16.

3.6     There was also a resurgence in visitor numbers, with 118,276 visitors in 2022/23.  Historic year-on-year comparisons with the previous two years is difficult due to issues with unreliable door-count data for most of 2020/21 and 2021/22, however our historical data shows that visitor numbers are the highest since 2017/18.

3.7     There was a surge in borrower registrations following the opening of the new library. That trend continued throughout 2022/23 with 867 new borrower registrations, a 19% increase on the previous year.

3.8     The increased space in Te Noninga Kumu has allowed library staff to offer an expanded range of events and programmes. We increased the number of regular programme sessions and introduced new programmes.  Regular programmes include Art groups, Poetry Circle, WHAM writing group, History Buffs, Wellby Talking Café, Conversation Circle for non-English speakers and Wriggle and Rhyme for preschoolers. A range of special events were also offered. In total 446 programme sessions and events were offered with attendances totalling 8,138. Particular highlights were:

3.8.1  Mauri Tau, a unique storytelling experience that weaved together the magic of theatre and people’s whakapapa to the stars and nature. This guided experience immersed the listeners in a playful and reflective Sound Play alongside Te Kahui o Matariki. The audio theatre was made by Silo Theatre (Auckland) and played via speaker. This audio show was run as part of the Motueka Winter Art Workshops.

3.8.2  Te Oro Hā Parihaka performance.  Donna McLeod, Gaynor Rikihana-Takao, Mahi Barber and Bill Bickerton informed and entertained the audience with an outstanding Parihaka Performance. Donna’s poetry ran throughout the performance telling the story,” Remember, Remember the 5th of November 1881...” The group performed on the library deck to a large and appreciative audience seated in Deck’s reserve. 

3.8.3  In June the library hosted a week-long art exhibition by the Motueka Arts Group.  The exhibition and accompanying art talks and workshops proved to be popular, with attendance numbers of more than 450.

  

Art Workshops at Motueka Library

3.9     The new amenities offered at Te Noninga Kumu are being well-used.  The Art display spaces are a popular place to display work by local artists and the meeting rooms are being very well used by the community. The Community Meeting Room, in particular, is a popular venue for a wide range of community, library and Council activities.

3.10   A sample of the community feedback regarding the library:

“What a wonderful well managed library! Environment is friendly and very culturally inviting. It is a beautiful space with great facilities. The team were very helpful and the chairs extremely comfortable for people like me, who work online for 8-9 hours per day. Great work, Thanks to the team.”  

“Our new library is a real treasure for the community and offers multiple benefits which are beyond measure.”  

“Our library is a focal point. It is a sacred place in our community for all to be and enjoy. The welcoming smiles from our librarians, how lucky are we. Such a beautiful place for us to enjoy. All those books, another world waits and all at our fingertips.”   

“Gorgeous seminar room! The whole place feels very warm and welcoming. The location is perfect. Well done everyone.”  

3.11   In May, Te Noninga Kumu won the Public Architecture award at the Te Kāhui Whaihanga New Zealand Institute of Architecture Local Awards.  The award citation recognised the effective design, the way the inclusion of Toi Māori brings visibility to mana whenua and enhances a sense of place and community connection and the use of photovoltaic panels and natural ventilation to effectively manage operational efficiencies. 

3.12   In June, the library was awarded excellence in the Green Building Property Award and merit in the Civic, Health & Arts Property Awards at the New Zealand Property Industry awards. 

3.13   These awards capped off a very successful first year in Te Noninga Kumu and are a deserved recognition of the efforts of all those involved in the project to build the new library.

New Zealand Property Industry Awards

Outreach Services

3.14   Each of our libraries offer a housebound delivery service to borrowers who are physically unable to visit the library due to age or ill health. The housebound service supports our commitment to equity of access to library services for all in the community. We would not be able to run the service without the assistance of the volunteers who deliver to our housebound clients. The volunteers are a vital social link for these library users who are confined to their homes. Our volunteers make approximately 65 home deliveries each month.  During the past year we made 784 deliveries to housebound users.

3.15   Richmond Library has a programme of outreach visits to local rest homes and retirement villages.  Recently we have expanded this programme to include digital support and troubleshooting.

3.16   Outreach visits to schools and preschools are an important part of our children’s service.  Our outreach programme has been severely impacted over the last few years due to Covid‑19. With the easing of restrictions for educational facilities we have been able to resume our outreach programmes and we are seeing an increased demand for visits.

3.17   The library had a stall at the Positive Ageing Expo in September.   We took the opportunity to promote a range of library services, issued items from our small pop-up library, updated library memberships, enrolled new members and responded to a range of queries. As part of the library’s presence at the Expo, we offered our Digi-Drop service. We helped a number of people with technology queries, topics covered included using Zoom, Instagram, issues with emails, printing, gold card, file management and library e-resources.

3.18   We also had a stall at the Positive Settlement Expo in March. Our focus for this event was letting migrants, refugees and others new to Nelson and Tasman know about what the library has to offer them.  A valuable aspect of attending the event was the connections we were able to make with other organisations for possible future collaborations.

          

          Positive Ageing Expo                                                                 Positive Settlement Expo

Other Services

3.19   Our public internet services are well used by residents and visitors to the area.  During 2022/23 monthly average use of our internet service was 1,900 computer sessions, 8,200 Wi-Fi sessions and 7,700 pages printed. 

3.20   In addition to the support we provide to people using our internet computers, we provide additional digital support through our digi-drop in and Book-a-Librarian Services.  Through these services we provide help with using digital devices and digital services, including setting up and using the libraries’ digital library, assistance with completing online applications and help with locating and sending government forms or documents for legal transactions.

3.21   We provide support for the Skinny Jump and Ciena Jump initiatives which provide free modems and low-cost internet access for eligible families with school age children, job seekers, senior citizens, refugees and new migrants, people with disabilities and people in social housing.  This service is subsidised by the Spark Foundation and offered through a partnership between the Digital Inclusion Alliance Aotearoa and Tasman District Libraries.  The library’s role is to register users for the service and help them set up their modem and pre-pay internet. During 2022/23 we signed up 51 families to the service.  We are noticing increased interest in the service due to the rising cost of living.

3.22   Richmond Library’s Community Matters space provides a place where community groups and service providers can run regular drop-in sessions. The informal sessions provide an opportunity for organisations to answer questions and provide information about their services. Organisations using the space during the past year included Connected.govt.nz, Employable, Alzheimers New Zealand and Nelson Justices of the Peace.

3.23   Our information service provides assistance with research requests and requests for hard-to-find information on a wide range of topics. Across the District we answered 8,948 information queries and 97 in-depth research queries. Some examples of the queries we received: statistical information on weddings and trend observations on weddings in New Zealand, how many, and numbers broken down into different ethnic groups and type of wedding; Information on old bridle tracks/walking tracks between Rotorua and Galatea/Kuhawaea and Taupo, 1800's to mid-1900's; information for a University assignment which involved researching local Iwi and Hapu, predominantly in the Dovedale area.

 

 

Removal of Library Overdue Charges

3.24   Overdue charges for adult members were removed from 1 July 2022 and historic overdue charges were removed from borrower accounts at the same time. Overdue charges for child members had been removed the previous year. 

3.25   The removal of adult’s overdue charges has had a positive effect on use of the library. Over the past year the measure of active users shows the highest monthly average use since 2014/15.  An average of 8,737 used or renewed their library card each month.

3.26   At the end of June 2023 18,381 library members had used or renewed their library card in the 12 months following the removal of adult overdue charges.  This was a 9.4% increase compared to the previous year and was the highest annual number of active users in any 12-month period since July 2015.

3.27   There was a 17% increase in issues to adult members and an 11% increase in issues of materials from the adult collections compared to 2021/22.

3.28   There was some concern that removal of overdue charges would lead to slower return of items and more items becoming overdue, but this has not proven to be the case. Only 4.8% of items were returned or renewed late compared to 7.9% in 2021/22. 

Digital Resources

3.29   There were 60,135 items borrowed from our elibrary in 2022/23, this was an increase of 15% over the previous year. Borrowing from our elibrary made up 9% of our issues, which was on par with the previous year. 

3.30   The number of elibrary users has been steadily increasing, monthly users in 2022/23 averaged 1350, a 25% increase compared to the monthly average in 2021/22. A factor in the growth in use during the past year has been the ongoing investment in downloadable material which has resulted in a growing number of items available for loan. By the end of June 2023, 23,658 ebook and eaudio items were available for loan to Tasman library users. This compares to 144,104 physical lending items.

3.31   The library subscribes to a range of online resources, including online journals and magazines, genealogy databases, digital newspapers and films and documentaries. Access to online resources is available using internet computers within the library and remotely via our website. We recorded 30,479 user sessions in 2022/23, a decrease compared to the previous year. The decrease is largely due to a drop in the use of Press Reader and Ancestry. The decline in the use of these resources has followed changes to content and remote access availability.

Library Website and Library App

3.32   Website visits for 2022/2023 were only slightly below visits in 2021/22, while use of the Library app doubled in 2022/23.  The library app allows users access to their library account, the library catalogue, and a range of our online resources.

Items Issued

3.33   During the 2022/2023 year, the District’s libraries issued 657,878 items. This was higher than last year by 74,213 items or 12.7%. Total issues were the highest since 2013/14. 

3.34   In addition to a 15% increase in issues of downloadable material, issues of physical materials increased by 12%.  The libraries issued 597,743 physical items, the highest total since 2015/16. 

3.35   The increase in physical issues has been influenced by several factors; the increased use of Motueka Library; an increase in the number of Nelson residents using Richmond Library while the Elma Turner Library has been undergoing repairs and the removal of overdue charges bringing more people back in to the library.

 

 

Memberships

3.36   New membership registrations for the year totalled 2,635, an increase of 10% compared to 2021/22.  The higher number of registrations can be attributed to the increase in registrations at Motueka Library and an increase in the number of registrations of Nelson residents following the temporary closure of parts of the Elma Turner Library for repairs.

Visitors

3.37   We recorded a total of 375,576 visitors to our libraries during the past year. Visitor numbers have rebounded following fluctuations since March 2020.  Visitor numbers were affected by Covid-19 with library closures, vaccine pass requirements, cancellation of library programmes and events, and other public health requirements all contributing to a decline in the number of people visiting the libraries.            

3.38   Following the period of closure in August/September 2021 we noticed a significant decline in the number of visitors but by May 2022 visitor numbers were steadily increasing again.                

3.39   Accurate historic year-on-year comparisons are difficult due to issues with inconsistent data collection between July 2020 and March 2023.  New counting solutions are now in place at all libraries which means we are now recording accurate visitor data. 

4.1     The purpose of this update is to provide an annual summary of Customer Services activities for the Financial Year ending 30 June 2023.

Call Centre Activity

4.2     Overall call volumes for the financial year were steady, totalling 52,342 calls, down 5,000 on previous year, which could be an indication of more customers utilising the webservices offered and the improved external communication.  Customers reported satisfaction with the level of service received, going up from 75% satisfaction in the annual survey last year, to 82% this year. There were a wide range of topics, varying from month to month depending on rates, water, roading issues, weather events, etc. or consultation taking place in the community.

 

Counter Activity

4.3     Rates Rebate applications are processed at our counters, where we work with customers and Retirement Village staff to ensure accurate details are captured.  Staff processed 1,828 applications to the value of $1,236,294.63.  This year saw 135 more applications than the previous year (7.4% increase) with an increase in rebate value of $180,970.

 

4.4     Customer Service Officers processed 35,848 financial transactions at the counter this financial year, which is 2,719 more than the previous financial year.  These transactions include payments for rates, water, dog registration, etc. and counter sales but excludes general counter enquires and property information services that are invoiced monthly.

4.5     In addition to Council transactions, each Service Centre also offers AA/NZTA services that we undertake on contract. This is an excellent service for our community, and for which our staff regularly receive compliments, building relationships with our customers and driving efficiency and value for money.

4.6     At the AA/NZTA counters we offer Driver Licensing, Motor Vehicle Licensing, AA memberships, IRD number applications, RealMe, Kiwi Access cards, SuperGold cards and other sales.  These amounted to a total 26,468 AA/NZTA transactions, which is an increase of 1,409 on the previous financial year, earning us an extra $30,450 to total $202,105 in commission for Council.

 

Information Requests

4.7     Land Information Memoranda (LIMs) are an important part of the information provided to the community.  By using online tools, (Land Online and ‘LocalMaps’) customers no longer need to provide a current Record of Title to apply.

4.8     The internal processing of a LIM is automated as much as possible, however input is still required by various Council departments.  This year Customer Services issued 745 LIMS (a 2.6% increase on the previous year), completed within an average of six working days.

 

 

4.9     Customer Services staff also managed 17,918 online requests.  This was a 14.3% decrease on 2021-22 figures but an 8% increase on 2020-2021 numbers. 

4.10   The online requests come in via:

4.10.1         Info@tasman.govt.nz and “contact us” queries from our website,

4.10.2         Antenno queries and information; and

4.10.3         property file information requests.

4.11   Each day queries are responded to, and information provided (where readily available).  Any queries received afterhours or over the weekend, receive an automated acknowledgment and are dealt with the next working day where possible.

4.12   It came to our attention that Antenno queries had been responded to via email rather than via the app, meaning that some customers were unaware that their issue had been resolved. Training has been provided and staff now know to respond in the app where possible.

Service Requests (SR)

4.13   Customer Services use three SR systems.  MagiQ is used for most of the organisation, with Confirm and RAMM used by Community Infrastructure for 3 Waters, Reserves and Roading issues. 

4.14   During this financial year, Customer Service Officers created 23,978 requests for service from other Council staff (MagiQ) or Council Contractors (Confirm and RAMM).  This represents an increase of 1,552 (10%) SRs on the previous year. 

4.15   This year Customer Services staff raised 6740 Requests for Contractors to action.  The requests entered for these activities are often seasonal, weather dependant, if there are water supply issues or missed refuse collections.

4.16   In recent years there has been an increase in severe weather events which affects the overall workload coming into Council.  The graph below depicts the increased workloads created during the August 2022 floods compared to the average for the rest of the year.

 

4.17   Due to increased monitoring of the 17,667 MagiQ service requests this financial year, 98.25% were actioned within three working days and 97.87% were completed prior to the deadline date. Last year the number actioned within three working days was 71%.

4.18   I was immensely proud of the Customer Services team this year, having NINE staff members nominated for the Values Awards, some for two awards:

4.18.1    Ashley Tipping and Robyn Laing for Kawenga – Responsibility.

4.18.2    Allison Thomas, Elaine Rigby-Fraser, Kathie Caldwell, Robyn Laing and Shelley Williams for Manaakitanga – Caring/Sharing

4.18.3    Elise Alcock, Hayley Wilson & Krystle Bang for Whanaungatanga – Relationships

4.18.4    Krystle Bang taking the Ka Pai Individual Award

4.18.5    And the whole Customer Services Team Winning the Ka Pai Team Award.

 

Grants

5.1     The Creative Communities Scheme received 19 applications requesting in total $37481.23 for a variety of projects, eg community mural for Netball Centre, Floral Art day, collective knitting and crochet installation and more. The grant pool will be allocated on 8 August. This grant is distributing Creative New Zealand funding.

5.2     The Community Grants Scheme closed on 31 July – staff have processed 170 applications but there are more to be processed. To compare, last year we received 131 applications overall. This number shows that with population growth, more activities are happening in the District and this number will most likely increase in the future.

5.3     Nine applications were received for the Community Consultation fund.

5.4     Five young people received Youth Leadership grants. This grant supports young people in pursuing leadership opportunities. Young people applied to cover expenses for the following events: SGCNZ University of Otago Sheilah Winn Shakespeare Festival, Venture24 and Spirit of Adventure.

5.5     Three applications to the Waste Minimisation at events fund were received. This grant helps event organisers to minimise the amount of rubbish generated at events. The following events received the grant: Riverside Music and Market Day, Gorge Winter Enduro and Volunteer Day at the Gorge, Ngatimoti Festival.

5.6     Nelson Tasman Hospice in Tākaka and Motueka Hospice Shop received Op-shop grants.

5.7     Motueka High School received a Project Waste Grant for compost bin infrastructure and Appleby School received a grant for recycle bins.

5.8     All waste grants are funded by waste levies.

Positive Ageing

5.9     Nelson Tasman Positive Ageing Forum focused on falls prevention and elder abuse. It was reported that 1 in 10 people aged 65+ will experience some form of elder abuse and 70% of abusers are family members. Age Concern Nelson is providing elder abuse response and other services to support older adults.

5.10   We are supporting the Motueka Positive Ageing Forum in organising the Active Ageing Expo to celebrate the International Day of Older Persons on 1 October. There will be stalls with information about services and activities available in Motueka for 50+. This expo is aimed at connecting the community to the available services and to connect the service providers.

5.11   We are grateful to Councillors Trindi Walker, Brent Maru and Mike Kininmonth for actively supporting both forums.

Arts

5.12   Creative New Zealand offered extra one-off funding to councils for established art festivals. The amount of funding is yet to be identified.

5.13   Arts community is getting together to advocate for reviewing the Nelson Tasman Arts Strategy that was adopted by Council in 2009. Arts Councils and Iwi representatives are working together to make sure art is part Council’s operation and is considered as being an essential part of people’s wellbeing. Councillors Trindi Walker and Celia Butler co-facilitated the first meeting of this group.

 

Tapawera Community Hub

5.14   As part of the Tapawera Community feasibility study our consultant hosted two meetings with the community in Tapawera, a meeting with young people at the school and conducted interviews with the owners/managers of the existing facilities.

5.15   There are several community facilities already available in Tapawera but they are all old and not fit for purpose. Some require huge investments, for example, for earthquake strengthening, expansion, insulation and renovations.  The feasibility report is not ready yet, but preliminary results show that there is a need for a new community facility, with smaller meeting rooms and community spaces. The report will provide recommendations on the options, including whether to consider a new build or renovation of existing buildings. The report will also explore the available sites and the preferred models of management. 

5.16   The community Steering Group is grateful to Councillor Stuart Bryant for his input and involvement in this project.

Recreation

5.17   There are some changes in our recreation contracts. Golden Bay Recreation Centre was not in a position to deliver the Golden Bay recreation contract this year. Instead, the contract will be delivered by GB Work Centre Trust. This contract includes the Santa Parade.

5.18   Due to the changes in the Motueka Recreation Centre management there will be changes in how the contract is delivered and the events that will be planned. This will be developed in collaboration with the Community Partnership staff.

5.19   We are still looking for a provider to deliver the small Wakefield/Brightwater recreation contract.

Environmental Education

5.20   The team has a number of environmental education workstreams that it either runs or supports in Tasman. Set out below is a summary of the environmental education work we are involved in:

5.20.1  With support from Strategic Policy, we will be running climate workshops at this year’s INSPIRE Festival hosted by Cawthron Institute and the Ministry of Inspiration (a community group, promoting science and technology education) on 1 September 2023. The festival is for young people aged 8-13 years and will be hosted at Garin College. The festival is an opportunity to inspire our future innovators across a wide range of STEAMS areas (science, technology, engineering, arts, maths and society). Our workshop will introduce some of the climate risks facing our region and then support students to come up with their own creative solutions for how we might live differently in the future in the face of those risks. Our goal is to empower students to feel positively about the future and the role they might play in creating it.

5.20.2  Air Aware – during May-June we hosted education workshops around best practice for wood burners for Council staff, the Wakefield community and for the general community.

5.20.3  Water Conservation education – staff hosted a community tree planting at Borck Creek to educate the community about the water and wildlife conservation. Facilitating Waimea College students (years 9 and 10) engagements to study stream health and monitoring both in class and outside at Easby Park. Tuna/eel signage for Borck Creek has been finalised and will be installed in the next couple of months.

5.20.4  Education involving Mātauranga Māori – We supported a number of Mātauranga Māori education sessions around the District, these included: Paynes Ford working bee with wetlands team, Mana whenua Ki Mohua and Collingwood Area School, Raranga Harakeke workshop for the Takaka Library School holiday programme, Raranga whetu workshop for Council staff for Matariki.

5.20.5  Compost Education – This workstream involved providing advice to businesses in Motueka regarding food scraps management and processing. Staff delivered a workshop to KONO at their developing market garden in Motueka. We are also planning regular community compost education workshops in August.

5.20.6  Facilitating the restoration programme around Te Kakau stream in Golden Bay.

5.20.7  Negotiating with the relevant Council teams and Te Hapori Hauora to have stormwater from Meihaha Street enter the wetland there instead of Lake Killarney.

5.20.8  Facilitating collaboration between Whenua Iti, Motueka High School, Natureland, Wharepapa Enviro Haven to work on a Moutere wetland project on Leith’s farm.

Enviroschools

5.21   The team facilitates and delivers Enviroschools programme, which is an environmental action based programme run by councils nationwide where young people are empowered to design and lead sustainability projects in their schools, neighbourhoods and country (Figure 1).

5.21.1    Waimea College - building relationships across staff departments. Working with active travel to collate a funding application for a bike bay installation.

5.21.2    Waimea Kindergarten – supporting the celebration of green gold achievement.

5.21.3    Henley School - waste education across seven classes in the middle school.

5.21.4    Mapua School - supported te raranga whetu for their Matariki celebration.

5.21.5    Tasman School - delivered compost engagement with two classes.

5.21.6    Wakefield School - Pa harakeke weeding and tree planting. Printed Pa Harakeke sign.

5.21.7    PLD compost education at Brightwater and Motueka.

5.21.8    Golden Bay and Motupipi Schools - estuary study.

5.21.9    Takaka Primary School - developing conservation plans for Te Kakau stream.

5.21.10  Ngatimoti School - starting cat GPS tracking unit of learning.

5.21.11  Administered Enviro project awards (awarded to Tasman School and Collingwood School) with help from funding from Barnett & MacMurray Ltd (river engineering firm).

5.21.12       For more details and news please read our Ecobuzz newsletter compilation https://sway.office.com/tFy6jUnO5cAZq0mK?ref=Link

Figure 1 Richmond School Garden group

Matariki Events

5.22   We hosted a series of events to mark Matariki (Figures 2,3). In Richmond we hosted a Matariki celebration in Washbourn Gardens offering magical trees, colourful lights, happy music, fire performance and visual explanation of Matariki. Various ages and nationalities attended the event enhancing community connection. The four food trucks proved popular and relayed great feedback about the event. People were delighted with the positive experience.

5.23   Decks Reserve, Motueka (Figure 5). This event was delivered on our behalf by local artist and poet Donna McLeod. Numbers exceeded expectation. Although people expected the event to be outside, the event was changed last minute to inside the Motueka Library. However due to the unforeseen numbers the library exceeded capacity fast. The additional people were left scrambling to see the event through the windows outside.  Nonetheless the event was a big success. The Motueka High Kapa Haka group was a huge hit. We attracted sponsors to provide a free sausage sizzle and ice. We are grateful to Councillor Trindi Walker for her active support of this event on the day. 

5.24   Light Competition (Figure 4). An activity to include the whole of the Tasman region while celebrating and promoting Matariki. This was a creative and educational experience (photos below). Two schools participated and the feedback was:  “We had lots of fun learning about Matariki, designing our entry and of course making our lanterns and stars.” Teacher, Richmond Primary School;  “I have photographed them individually and each student has written a short description of which aspect of Matariki their creation is inspired by.”, “I think they have done a diverse and wonderful job! Thanks for the inspiration!” Art Teacher, Motueka High School.

5.25   Additionally, we partnered with CLM to organise a Body Balance Group Fitness Class in Sundial Square and organised a Pink Ribbon Breakfast to bring Council staff together to raise money for a good cause (Figure 6).

Figures 2 Matariki Celebration in Washbourn Gardens. Screening the Matariki legend		Figure 3 Matariki sign in Washbourn
Figures 4. Winners of the Matariki Light Competition
Figure 5 Matariki Celebration in Motueka	Figure 6 Body Balance Group Fitness Class on Sundial Square

Youth Initiatives

5.26   Youth Week - all four Youth Councils and Tapawera Connect were offered the opportunity to receive a $500 grant to provide an event or activity for Youth Week. Two Youth Councils and Tapawera Connect took up the opportunity. Waimea Youth Council organised Skate Jam in partnership with Skate Nelson Bays. Tapawera Connect organised a Donut Making Competition, Treasure Hunt, Wrap Slap Competition, Silent Raffle, Karaoke Best Performer, Friendship Bracelet Making and Logo T-shirts. Murchison Youth Council provided a Disco within the small rural community which was extremely popular.

5.27   Youth Council - the Motueka Youth Council programme was affected by the changes in the Motueka Recreation Centre management. Due to the staff capacity at the Recreation Centre it was agreed that our team will be facilitating the Motueka Youth Council until a suitable replacement is in place.

5.28   Murchison Youth Council, together with a local artist, designed and installed a mural for axemans shed as part of their skate park maintenance project (Figure 7). The group is always pursuing leadership opportunities and are involved with the community events such as a garden show, A&P Show and Pink Ribbon Breakfast.

Figure 7 Murchison Youth Council mural

Welcoming Communities

5.29   The purpose of the welcoming communities programme is to work with the local community to create an environment where migrants (former refugee, international students, seasonal workers and other) acquire a sense of belonging, become active citizens and thrive.

5.30   We have been working on organising a Te Tau Ihu wide ceremony for level 1 Welcoming Community accreditation. This has received positive responses from the Mayors of Marlborough and Nelson. However, the accreditation process was postponed due to staff capacity.

5.31   We are facilitating the advisory group for the welcoming programme that combines members from diverse backgrounds and ethnicities. The purpose of the advisory group is to guide the development of the regional welcoming plan.  

5.32   We are finishing up an assessment of the current situation in the region, capturing the voices of diverse community members to paint a picture of how welcoming and inclusive the District is.

5.33   Our work with ethnic communities includes community engagement, networking, and support.  Staff supported the growing Indian community with finding a space for their meetings and paid for the first four meetings using the Welcoming Communities grant. We are supporting the group in planning a big cultural event in August.

5.34   We welcomed the newly appointed Multicultural Nelson Tasman service coordinator based in Motueka and contracted them to facilitate a multicultural Youth Group. This is similar to the Nelson youth group that has been very successful.

Figure 8 Launch of the Tonga Community Trust
Figure 9           Community tree planting session at Borck Creek

5.35   We formed new connections with the newly formed Kainga Tonga Community Trust at their launch event (Figure 8).

5.36   We started Textile Activism in Tasman (TAIT) – a new initiative to bring community members together and support their aim to reduce textile waste going to landfill, encourage more recycling and form a supportive social group of volunteers. This involves collaboration with the Nelson Tasman Climate Forum, Hospice, our libraries and more. Staff have also organised a community mending session at Richmond Library and facilitating Te Tiriti o Waitangi workshops for community groups in Tasman.

Community development

5.37   We are supporting Mohua 2042 to pilot an initiative called Wellbeing Protocol. Wellbeing Protocol is an innovative phone application that allows the community to vote for their favourite projects. Instead of relying on a decision-making panel to allocate grants, this application is giving the power of the decision making to the community. It should make the decision-making process and the accountability easier and more transparent.

5.38   A community development agency is being proposed for the Top of the South area. This agency would build resilience, sustainability and would look to transform the status and value of the not-for-profit sector across Te Tau Ihu. This work is led by Department of Internal Affairs, our team is representing the Council on the steering group alongside NCC, MSD, Volunteer Nelson and Community Action Nelson. The first meeting to brainstorm the role and the scope of this agency happened in May. We will report the results as they become available.

 

Nil

9.3     Community Infrastructure Group Activity Report  

Information Only - No Decision Required

Report To:	Operations Committee
Meeting Date:	17 August 2023
Report Author:	Richard Kirby, Group Manager - Community Infrastructure; Jamie McPherson, Transportation Manager; Mike Schruer, Waters and Wastes Manager; Nick Chin, Enterprise Portfolio Manager; Grant Reburn, Reserves and Facilities Manager; Russell McGuigan, Project Delivery Manager
Report Authorisers:	Richard Kirby, Group Manager - Community Infrastructure
Report Number:	ROC23-08-4

 

1.1     This report provides a summary of the Community Infrastructure Group’s activity since the last report to the Operations Committee on 6 July 2023.

That the Operations Committee

1.       receives the Community Infrastructure Group Activity Report   

Study Tours – Officials from Bangladesh and India

3.1     On Monday 7 August 2023, a delegation of roading officials from Bangladesh visited Council.  A group of seven senior decision makers from local and central government in Bangladesh came as part of a study tour on the management of roading infrastructure.  Council’s Transportation Manager Jamie McPherson presented information on how we budget, fund and manage our roads.  This visit included site visits.

3.2     On Friday 18 August 2023, another group of around 25 senior decision makers from India and Bangladesh are also visiting Council to be presented with the same information.

3.3     The study tours are an Asian Development Bank funded initiative to provide institutional strengthening in the road sector in the areas of asset management, road safety and climate resilience. It also includes understanding and establishing Performance Based Maintenance Contracts. 

Civil Contractors New Zealand (CCNZ) – National Excellence Awards

3.4     Council’s Tasman Road Maintenance Alliance contractor, Downer NZ, is a finalist Category 6 ‘Maintenance’ in the CCNZ National Awards 2023 for its work in the Tasman Alliance.  The Awards will be announced at the CCNZ conference dinner on Friday 1 September 2023 in Auckland.  We wish Downer NZ well.

Roading Activity Update 

4.1     Roading crews have been busy during this period carrying out and completing bus stop installations and intersection adjustments in readiness for the new bus routes between Nelson, Richmond, Motueka and Wakefield. As well as bus stops the team has been busy with a number of road safety improvements such as pedestrian crossings and speed humps installed in areas of high foot traffic. 

4.2     Further improvements and refinements will be made to bus stops over the next few months as the service beds in. In particular, more seats and shelters will be installed.  The amount of feedback being received is challenging for the team, and within that we have taken on board some feedback that some property owners felt there was not enough consultation with them about bus stop locations. Overall this is reflective of the wider workload on the team.

4.3     With the start of the new fiscal year and the development of forward works programmes for 23/24, one of the key goals identified has been reducing the number of high priority sealed pavement maintenance faults (Priority 4 - “must do’s”). These are typically shoves, ruts or potholes which have developed to a point that they require intervention. 

 

Alliance Contract Area 

 

Sealed Network 

 

4.4     Pavement repairs are continuing, although the time of year makes some sites difficult to complete. We rely on fine weather windows to allow us to complete dig-outs and then surface in an appropriate time frame. We have started the pre-reseal repairs for the season, and the focus over the coming weeks will be repairs like edge break and premix levelling. The potholes on the network are slowly declining, and the teams are staying ahead of these well.  It will take some years of increased investment to lower the risk of surface failure and frequency of potholes.

  

 

McGlashen Ave digout

Motueka Valley highway edgebreak repair (pre-reseal)

 

Hollybush Drive footpath lip grinding

 

Unsealed Network 

4.5     Grading of the unsealed roads has been good over the recent weeks. The surface created by the recent grading has been weathering well. Unsealed metalling has started in the last couple of weeks and gravel crushed recently is going down well. We have secured a new supply of gravel from the Lee Valley, and this is planned for the Aniseed Valley and the maintained part of Mead Road. 

 

 

Recently laid gravel

 

 

Pothole filling

 

Environment 

4.6     Cyclic Mowing continues across the network. The vegetation free envelope mowing has continued over recent weeks and is nearing completion.  There have been a number of callout and weather-related incidents responded to since the last report, these have kept the team busy.

4.7     An article has been published in Newsline and on Council’s social media reminding residents to trim their own vegetation that is overhanging footpaths. We hope to see an improvement heading into spring, before taking the more resource-intensive step of contacting individual property owners.

 

 

Gordons Bridge abutment scour, Kerr Hill Road

 

 

Guardrail installation Moutere Highway

 

 

Lee Valley Water table clearing

 

Queen Street bus shelter installation

 

McShane Road soakpit

 

Quail Valley Road slip

 

Wangapeka River Westbank Road slip

 

 

North Road bridge pier clearing

 

 

Storm Related Repairs 

4.8     Work has continued on storm repairs from July 2022, with 225 jobs remaining, the majority of which are culvert cleaning. The recent 5 May 2023 storm also created quite a number of repairs including water table clearing, rock wall installation, and rock lining of water channels that need to be completed. 

 

Fairhall Road culvert installation

 

  

Kerr Hill Road culvert clearing

Golden Bay and Murchison Area 

4.9     The contractor has been working through the drainage maintenance programme. This has included the completion of water table cleaning on Pointon and Bates Roads, along with cleaning out stormwater sumps in both Takaka and Murchison areas. They have also completed culvert cleaning on McShane Road, Abel Tasman Drive, Collingwood-Puponga Main Road and Totaranui Road. 

4.10   Unsealed pavement metalling has been undertaken along Canaan, Creighton, Grant and Tangmere Roads, along with the network grading. 

4.11   A rock wall was built on the shoulder of Bates Road to repair the damage from a private excavator walking along the road following the completion of a forestry harvest. 

4.12   A temporary repair to the potholes on Motupipi Street outside the entrance to Solly’s depot has been completed, with a permanent repair planned to be completed in the upcoming construction season. 

4.13   The barrier at the end of Fenwick Road was repaired after falling down the bank to the beach due to coastal erosion.

4.14     Summary of other key maintenance activities completed: 

4.14.1         511m of sweeping 

4.14.2         1,117m³ of maintenance aggregate 

4.14.3         1,431m of watertable cleaning 

4.14.4         52m² of chip sealing 

4.14.5         170km of grading 

4.14.6         39 culverts cleaned. 

 

4.15   Programmed maintenance in the upcoming months includes: 

4.15.1         Drainage works will be undertaken throughout Matiri Valley Road, Black Road, Dry, Maruia West Bank Road and Owen Valley East Roads.  

4.15.2         Uneven surfaces of footpaths will repaired in Commercial Street, Edinburgh Street, Rose Road and Norman Bensemann Place. Culvert marker peg maintenance will be completed on Rappahannock Road.  

4.15.3         Devil’s Boots, Plain and Haldane Roads, along with Holland Street will receive more aggregate.  

4.15.4         Bridge foundation protection will be completed on Collingwood-Puponga Main Road. 

 

 

 

 

 

 

 

 

Tasman’s Great Taste Trail 

Maintenance and Operations 

4.16   This year’s Official Partners and Supporters hui is scheduled for 11am-3pm, Tuesday 19 September 2023. Cycle tour operators have shared some ideas for discussion, and this will be an interactive session with plenty of time for discussion and networking.  

4.17   Much of the focus in the past two months has been on repairs to the trail after the May 2023 weather event. Sections along the Wai-iti River and Waimea River suffered damage, resulting in some small re-routes being made between Wakefield and Wai-iti. Tunnel Road had a number of large trees over it which were cleared by the adjoining landowner but caused a mess on the trail. Rock protection on the Wai-iti River failed in some parts in May. The Trust is investigating long term trail sustainability, which may mean parts of the trail need to be moved away from the river. 

4.18   The Trust has made trail improvements this winter, and advanced planning for other enhancements in response to feedback from users, which include:  

 

4.18.1         Completing detailed design for a screening fence along the NPD and Higgins Concrete boundary on Lower Queen Street. This will result in a much more pleasant cycling experience. This project is on track for completion by 31 December this year.  

4.18.2         Finalising locations for 20 Way-Finding Taste signs, which will be installed over the next month. 

4.18.3         Completing the Tasman View upgrade, which included re-surfacing of 100m before the top, plus some minor works addressing water management on the trail and a planting day was held in June. 

4.18.4         Advancing plans for taking a section of trail off-road between Hoult Valley Road and Wai-iti; we are very grateful to landowners who have agreed to grant easements for this to happen. 

 

4.19   A disappointment for the Trust is vandalism at the vehicle barrier at the southern entrance to Spooners Tunnel. The Tunnel is very popular with the public, especially during weekends and public holidays. Trail counters show that to date in 2023 just over 9,000 people have walked or cycled through the Tunnel. Over the past six months, the lock on the gate has been forcibly removed and there have been reports of people driving through the Tunnel in cars and motorbikes, which is illegal. In response, the Trust has installed security cameras and is working with local Police to ensure that this activity ceases. These cameras and repair measures cost the Trust considerable money to implement. It takes our resources away from improving other parts of the trail. 

4.20   Work has also focused on repairs following the August 2022 weather event, such as the Aporo Road Bridge abutment repair and replacing some of the Waimea boardwalk with a rock armoured path. 

 

Development 

4.21   Progress has been made on the Pokororo to Ngatimoti section of off-road trail. Subject to availability of sub-contractors, Wenham Construction will commence construction in three to four weeks. Construction of the bridges and boardwalks are expected to take around eight weeks and this followed by trail completion. The Pokororo toilet is scheduled to be upgraded in August.  

 

Road Safety 

4.22   The 2022/23 financial year has ended with two fatalities and 13 serious injury crashes recorded in the Crash Analysis System. The crashes resulted in 17 seriously injured persons. 

 

4.22.1         Seven crashes were loss of control on a bend, with a further two loss of control on straights, 

4.22.2         Three were crossing and intersections. 

4.22.3         One each of pedestrian crash, rear end, and overtaking crash. 

 

4.23   The crashes were dispersed throughout the district as shown on the diagrams below with nine on rural roads and six on urban roads. The group of five crashes around Motueka were dispersed in that general area. There were 108 crashes recorded on our local roads when including non-injury and minor injury crashes. These were also dispersed around our district as shown by the diagram below.   

 

 

2022/23 Fatal and Serious local road crash locations

 

2022/23 Fatal and Serious local road crash locations – Motueka area

 

2022/23 Crash Analysis System local road crash locations including non-injury and minor injury crashes

 

4.24   There were a further 13 fatal or serious injury crashes on the State Highway within our district.  

4.25    We continue to receive reports of crashes that may not necessarily be recorded by Police in the crash analysis system. The photo below shows a recent report of a crash that may only result in minor or non-injury and may not necessarily be recorded by Police.   

4.26   Another recent report from a property owner on River Terrace Road described a large number of ongoing crashes: 

 

As most of the crashes are due to speed or carelessness, their insurance doesn’t cover any repairs. He would like to discuss the options of placing some bollards on the corner to stop more accidents ending up on his property. To date there has been 38 cars, 2 vans, 2 motorbikes and 1 mini field truck through his fence. One day he had 8 in one day. 

 

4.27   The estimated cost to treat this curve with guardrail is $35,000, which will be programmed this year. The photograph below shows the results of the latest crash at this site. 

Recent landowner report of crashed car

 

Community Road Safety Programme Update  

4.28   Over the July school holidays, there was a pop-up display in the Richmond Mall to promote, educate and engage with the community on various projects – Streets for People, Transport Choices and the new Bus Services. 

4.29   The display was manned for two hours a day by Council staff to answer questions. This was extremely well received by the public and proved an excellent opportunity to engage with people.  

4.30   There was also cycle safety giveaways, 200 Bee (bus) cards were given away and there was a bus quiz for the kids. 

 

 

 

 

 

 

 

Snapshot of community road safety annual achievements for 2022-23 Financial Year 

Motorcycles:  

4.31   Riders from across region completed Ride Forever course. This has far exceeded targets. Continues to be pivotal part of our Road to Zero goal.  

 

 Driver Licence referrals:  

4.32   67 referrals from Police, with 32 being supported to progress on to their next level of drivers' licence.  

4.33   Driver Education workshops delivered in two colleges around Learner Licence programs getting in front of 42 students  

4.34   Obtained Seatbelt Simulator unit to give people experience of impact in low-speed crash. Looking to take this to colleges and events with support of police to heighten importance of wearing a seatbelt.   

4.35   Supported Rotary Youth Driver Awareness Program (RYDA) which was delivered to 160 College students.  

4.36   Supported Students Against Dangerous Driving (SADD) who are now working with students at two high schools, work is ongoing.  

 

 Ride-On Cycle Safety: Stopping Distance Demonstrations  

4.37   Ride On delivered to 18 Tasman schools teaching 1,926 Year 5-8 students learning cycle / scooter skills. 

4.38   Clued Up Kids event saw 591 students receive a short bike skills session across Tasman region. 

4.39   Stopping Distance Demonstration held – Lake Rotoiti School – 15 students educated, police supported by attending with Road and Community Police officers to engage in Road Safety activities. 

  

Speed & Rural Roadsides

4.40   Attended four checkpoint campaign sessions with police - Summer / Winter / Distraction / Fatigue messaging.  

4.41   Radio advertising used for Back to School / Summer Driving / Fatigue / Distraction / Winter Driving  

4.42   New seeding project: – workshop with Police to educate Recognised Seasonal Employer (RSE) workers around seatbelts, drink driving. Positive engagement from Orchard owners for this.   

4.43   Cops with Cakes Event delivered successfully, approx. 4000 people attended multi-agency event. Just under 50 police officers on site - road safety was the focus, Fire, St John, ACC, Road Safety Agencies, AIG, Driver Licensing and Drive Instructors all made for a positive event.  

4.44   AIEP (Alcohol Impairment Education Program) Delivered across Top of the South by Police with 141 attendees. 

 

Saxton Field

5.1     The Saxton Field Committee met in mid-July to consider operations and projects for inclusion in the Long Term Plan.

5.2     A further meeting will occur in early August where the updated 10 year programme will be confirmed by the Committee. 

5.3     The new shared cycleway/walkway through the Saxton Field Complex is now complete. This starts at Saxton Roundabout and extends through to Champion Road, providing a valuable link.

Community Housing

5.4     Two houses have been re-tenanted this month and two are currently vacant.

5.5     There has been one house needing minor work before being re-tenanted. This will be re-tenanted in July. There has also been a major upgrade carried out at Mearshaven before being re-tenanted.

Community Halls

5.6     Staff are planning to commence renewal and capital expenditure work on halls once prices are obtained and work can be scheduled in the coming weeks.

Community Facilities

5.7     Staff have arranged for repairs to be carried out to the roof of the Murchison Recreation Facility following leaks that have become more persistent.  The work will be scheduled to be carried out in August.

5.8     The Richmond Aquatic Centre Operations and Health and Safety reports for June are attached to this report.

Sports Facilities

5.9     The Mapua Tennis Court resurfacing is planned for September this year following on from the court flood lighting.   The Lighting contractors commenced work on site in late July and installation will be completed by mid-August.

5.10   Brightwater Recreation Reserve is due to have basketball hoops installed on the netball courts next to the tennis courts.  This is a collaboration with Wanderers Sports Club who have funding for the hoops and Council is funding the line marking.  There has been increasing demand for basketball equipment on reserve land in Brightwater in recent years.

5.11   The new part of the Motueka Skate Park is due to be completed in a few weeks’ time.

5.12   The old Skatepark needs the centre removing and some further remedial work which is scheduled to be completed at the end of August.

5.13   A formal skatepark opening is proposed in early September.

New Park Developments

5.14   Staff are meeting with the Meadows Subdivision Developers in August to discuss walkway connections and progressing the Playground concept for Rosales Park.

5.15   Planning has commenced for the development of the five new parks that have been acquired in the Richmond West subdivisions in the past year. 

5.16   Development of the Langdale Drive Reserve is continuing and progress can be seen in the photos below.  As reported previously staff will be arranging planting, park furniture and signage in October.

Langdale drive Reserve

 

 

 

Community Planting Programme

5.17   Every Sunday in July the battle for the banded rail group carried out a planting around the Waimea Inlet for habitat restoration.  Approx 850 plants were planted each time.

5.18   Keep Richmond Beautiful has been busy planting every Wednesday.  Areas include Dellside/Kingsland Forest Park, Estuary Place Reserve, Sandeman Reserve and around the new McShane walkway.  There have been approximately 440 plants planted each working bee.

Keep Richmond Beautiful Planting Group on Rough Island

5.19   There have been several School plantings which include Waimea College, Nelson Preparatory School, along with Appleby and Hope Schools.  Numbers vary, but on average about 200 plants are put in at each school planting.

5.20   There has also been planting carried out with Nelson Marlborough Institute of Technology students at Moturoa/Rabbit Island during July.

DOC Trainee Ranger Students Planting on Moturoa

General maintenance

5.21   Staff have arranged for stormwater drains at Hoddy Estuary to improve drainage.

5.22   Historic dumped rubbish including old machinery, metal and old apple trailers have been removed by Council contractors from Waimea Estuary Reserves. Planting of the cleared area has subsequently been carried out.

5.23   The Whitby Green toilet has been installed and the project is due to be completed in August.

Whitby Green Toilet

 

Waimea South Community Facilities

5.24   The final meeting between the Council, community and the consultants to conclude the Needs assessment process occurred on 21 July.  This follows a report that was considered by Council on 20 July.  The Council resolved to receive the Needs Assessment and Terms of Reference and agreed that staff proceed with a feasibility study on the Waimea South Facilities.

Sportsfields

5.25   Staff have had discussions with Huia Rugby club about lighting the main field at Sportspark, Motueka.

Project Work

PROJECT ID.	PROJECT NAME	WORK DESCRIPTION	STATUS	STAGE	EST COMPLETION DATE	PROJECT BUDGET 2022/23	PROJECT STATUS SUMMARY
2023.1.1	Saxton Fields	Avery Field baseball diamond investigation		Scoping and costings	31/08/2023	$10,000	Discussions completed re location. Synthetic Diamond Design drawings in progress
2023.1.2	Saxton Fields	Entrance development		Design	30/09/2023	$25,000	NCC lead, preliminary discussion re location complete. Design on-going.
2023.1.3	Saxton Fields	General Development		Preliminary Design Ongoing	31/08/2023	$7,500	Project planning underway
2023.1.4	Saxton Fields	Oval cricket surface renewal		Delivery date yet to  be confirmed. On-going monitoring NCC.	31/10/2023	$148,500	NCC lead, System flushed and backflow preventor installed. Monitoring effectiveness which has improved. Life of asset extended through remedial works. Replacement now scheduled at a later date.
2023.1.5	Saxton Fields	Sand Storage Shed		Design	30/09/2023	$45,000	NCC lead, design completed and approved at May Committee Meeting. Now underway.
2023.1.6	Saxton Fields	Wayfinding		Delivery	30/09/2023	$12,500	NCC lead,  continuing replacement
Golden Bay Ward
2023.2.1	Golden Bay cemeteries	Beams		Delivery	30/09/2023	$3,000	Will be programmed as required
2023.2.2	Golden Bay Coastcare	Coastal protection & planting		Delivery	31/08/2023	$36,000	Patons Rock – tyres and bags removed from foreshore on two occasions due to erosion. Community Meeting to discuss.
2023.2.3	Golden Bay walkways	Planting		Delivery	30/08/2023	$4,300	Planting 2023 season in progress
2023.2.4	Pōhara Recreation Reserve	New playground in camp		Design	31/07/2023	$70,000	Design discussion with lessee has occurred, planning underway
2023.2.5	Ruataniwha Reserve	New playground		Procurement	31/07/2023	$60,000	Design/consultation complete, equipment received. Construction deferred until summer 2023 due to poor ground conditions .
2023.2.6	Takaka Skate and Skills park	Development contribution		Preliminary Design	30/09/2023	$23,100	Land will now be made available to Council for Skills Park by Landowner
2023.2.7	Tata Beach	Road & parking definition by toilet block		Investigations	30/09/2023	$5,000	In progress
2023.2.8	Upper Takaka	New playground		Investigations	30/06/2023	$63,200	Investigation and options being considered.
2023.2.9	Kotinga Hall	Floor recoating, decking completion		Delivery	30/09/2023	$9,000	Floor recoating yet to commence. Deck complete.
2023.2.10	Pōhara Hall	Replace doors & windows		Delivery	30/09/2023	$20,000	Completion held up. Carry over.
Motueka 0Ward
2023.3.1	Beach Reserve	Playground upgrade		Design	30/06/2023	$90,000	Concept prepared.  Detailed design commencing
2023.3.2	Decks Reserve	New modular unit		Further Design	31/08/2023	$128,000	Concept prepared.   Some Equipment already supplied. Detailed design being progressed following Board and Youth Council consultation
2023.3.3	Decks Reserve	Toilet feasibility		Preliminary Design	30/06/2024	$10,000	Scope being prepared.
2023.3.4	Little Kaiteriteri - Stephens Bay Walkway	Walkway completion - Tapu Bay - Little Kaiteriteri		Delivery	31/08/2023	$30,800	Track work- Dummy Bay section partially complete.  Additional funding received from Motueka Community Board. Additional funds will be used in 23/24
2023.3.5	Motueka foreshore	Progress foreshore landscaping		Preliminary Design	30/06/2024	$10,700	Planting programme underway
2023.3.6	Motueka Quay old wharf area	Car park area - stage 2 landscaping		Preliminary Design	30/06/2024	$49,400	Project to be carried over.
2023.3.7	Saltwater Baths	Resurface walkways		Stage one complete next stage scoping	30/06/2023	$10,600	Current stage complete
2023.3.8	Te Maatu/Thorp Bush	Install play equipment		Design	30/06/2024	$4,000	Consultation with Youth Council and Iwi being arranged. Detailed design and Installation in 2023/24.
Moutere/Waimea Ward
2023.4.1	Baigent Bush - Pigeon Valley Rd	Stage 1 entrance development		Procurement	31/08/2023	$21,000	Procurement complete.  Contractor has completed the following work - formation of carpark and entrance, fencing.
2023.4.2	Coach Place Reserve	New playground		Preliminary Design	31/10/2023	$90,000	Project has been scoped. Equipment being sourced.
2023.4.3	Coastcare	Mapua Grossi Point - Stages 1 & 2 Coastal protection		Preliminary Design	30/08/2023	$97,800	Consultation on brief Will now be part of new Mapua Masterplan Consultation process.
2023.4.4	Faulkners Bush	Play equipment		Preliminary Design	31/10/2023	$120,000	Design concept and initial community consultation completed
2023.4.5	Mapua Recreation Reserve	Tennis court lights & surfacing		Delivery	30/09/2023	$221,300	Surface ready to install. Working with club on lighting installation dates. Iwi consultation not complete.
2023.4.6	Moutere/Waimea Reserve Purchase	Reserves acquisition		Preliminary Design	30/06/2024	$50,000	No progress
2023.4.7	Wakefield Recreation Reserve	Design & development		Preliminary Design	30/06/2023	$189,900	Awaiting completion of Facility Needs Analysis and workshops.
2023.4.8	Walkway Development	Kelling Rd, Bronte/Trafalgar - investigate & design		Preliminary Design	30/06/2023	$13,000	Project being scoped
2023.4.9	Whitby Green	Toilet - Unisex 2 pan		Delivery	31/07/2023	$180,000	2-pan toilet ordered delivery June. Construction underway.
Richmond Ward
2023.5.1	Ascot Reserve	Reserve development		Design	30/06/2023	$151,500	Concept design complete ready for consultation.
2023.5.2	Best Island	Part land purchase & development		Consenting	30/06/2023	$165,000	Awaiting Reserves Act process completion
2023.5.3	Borck/Poutama Creeks	Connections, furniture & planting		Delivery	31/07/2023	$18,800	Work in progress.
2023.5.4	Camberley Reserve	Design & bollards, implement 2023/2024		Design	30/06/2024	$50,000	Design underway, bollard quoted.
2023.5.5	Jubilee Park	Speedhump		Preliminary Design	31/10/2023	$8,000	Project being scoped. Options being considered inline with Transport Strategy
2023.5.6	Jubilee Park	Central park drain & reseal		Preliminary Design	30/06/2023	$40,000	Project being scoped. Dependent on adjacent housing development
2023.5.7	Kingsland Forest Park	Replanting		Delivery	30/06/2024	$307,000	Planting underway
2023.5.8	Kingsland Tracks	Tracks & infrastructure		Delivery	30/06/2023	$121,000	Harvest nearly complete. Access tracks underway,  MTB tracks progressing.
2023.5.9	Langford Reserve	Paths & gardens		Delivery	31/08/2023	$80,000	Hard landscape construction completed. Remainder of work completed by end of June.
2023.5.10	Richmond Cemetery	New beams & rain garden		Delivery	30/06/2023	$31,000	Beams completed. Rain garden awaiting further scoping
2023.5.11	Richmond Ward	Toilet upgrades		Preliminary Design	30/06/2024	$29,600	Work ongoing
2023.5.12	Rough Island	Toilet upgrades		Consenting	31/07/2023	$35,000	Consent lodged, toilet ordered.
2023.5.13	Washbourn Gardens	Begonia House refurbish		Investigation	30/06/2024	$41,800	Building Assessment received. Scoping now required.
2023.5.14	Washbourn Gardens	Pathway		Preliminary Design	31/09/2023	$10,000	Work being scoped

 

 

 

 

 

Waters and Wastes Health and Safety Lead Indicators (Audits/site observations) – 1 July 2022 to 30 June 2023 

Measure	Project Delivery	Property Services	Reserves and Facilities	Transportation	Waters and Wastes	Total
H&S Observations	19		7		33	59
H&S Briefings (also as part of regular meetings)	63	63	63	63	63	315
Number of H&S courses attended by staff	38	9	11	25	64	147

 

Waters and Wastes Trends 

 

 

 

 

 

 

 

 

 

 

 

 

 

WATER SUPPLY 

Activity Highlights:  

6.2     The first stage of the Wakefield pipeline renewal project has been successfully completed. This stage involved the renewal of the pipeline along Edward Street, between Pitfure Road and Pearless Place.  

6.3     Insufficient UV treatment at the Upper Takaka plant between 4-5 July resulted in a boil water notice (BWN) being issued from 6-13 July. 

 

Compliance:  

6.4     Water Suppliers are required to meet the Drinking Water Quality Assurance Rules (DWQAR) which are administered by the water regulator – Taumata Arowai. 

6.5     A wide range of rules apply depending on the population served by a particular supply and the type of treatment that is in place. 

6.6     There are three ‘Levels’ of rules which apply to Tasman District Council-operated supplies – Level 1, Level 2, and Level 3. 

 

6.6.1           Level 1 = 25 – 100 population served (Small) 

6.6.2           Level 2 = 101 – 500 population served (Medium) 

6.6.3           Level 3 = 501 and above population served (Large) 

 

6.7     Rules are divided into Source, Treatment and Distribution zone rules. 

6.8     Suppliers can opt to demonstrate compliance with the rules for higher levels and in some cases have no choice but to do so due to the type of treatment in place. 

6.9     Compliance reporting against DWQAR has been occurring since 1 January 2023, this being the date which Taumata Arowai deemed that all suppliers must begin reporting against these rules which replaced the Drinking Water Standards for New Zealand. 

6.10   The frequency of report submission is dependent on which level of Rules are being complied with: 

 

6.10.1         Monthly compliance reports for Level 3;  

6.10.2         quarterly for Level 2;  

6.10.3         6-monthly for Level 1. 

 

6.11   Reporting at these frequencies is only for a very limited number of key compliance data related to treatment effectiveness and bacterial monitoring. 

6.12   Annual reports will be required for every rule in the DWQAR by February 2024. 

   

Large supplies – Richmond, Motueka, Hope/Brightwater, Wakefield, Māpua 

 

6.13   In general, large supplies are achieving compliance with the rules requiring monthly reporting and are likely to achieve compliance with most rules requiring annual reporting. 

6.14   Treatment upgrades have resulted in all these supplies now having barriers to bacterial and protozoal contamination. 

6.15   All these large supplies are chlorinated which is a key requirement for distribution zone compliance. 

6.16   There are short periods across the course of each month that non-compliance occurs, often related to data quality rather than treatment non-performance. 

 

  

Medium supplies –  Collingwood, Pōhara, Kaiteriteri, Tapawera, Murchison 

6.17   All medium supplies have bacterial and protozoa barriers and are achieving compliance but with short episodes of non-compliance for various reasons. 

6.18   All are chlorinated and comply with distribution zone criteria. 

 

Dovedale, Redwoods 1 & 2, Eighty-Eight valley 

6.19   Therse rural water supplies do not have protozoa barriers therefore only have the potential to comply with bacterial criteria due to being chlorinated. In general, are usually compliant with these criteria however do fail on chlorine concentration, turbidity and E.coli detection during rain heavy events. 

  

Small supplies – Upper Tākaka 

6.20   Has protozoa and bacterial barriers at the treatment plant but cannot be compliant with all Level 1 criteria until the new cartridge filters are commissioned (July onwards). Full compliance is expected to be achieved once this happens. 

6.21   Level 1 rules do not require chlorine, and this is not added to this supply except occasionally in response to treatment failure and/or E. coli detections. Taumata Arowai have recently stated that chlorination is, in fact, required for small supplies unless an exemption from the requirement is obtained. This requirement comes from the Water Services Act which states that the water safety plan for a supply must “require and provide, for residual disinfection”. The water team will discuss with Taumata Arowai how this can be applied to Upper Takaka in a pragmatic way. 

 

Hamama 

6.22   This mixed-use rural supply’s assets are owned by the Council, but the supply is managed by the community. Currently it cannot comply with any rules except the source rules due to there being no treatment of any kind. 

6.23   Taumata Arowai (TA) released its Drinking Water Regulation Report for 2022 on 3 July 2023 - Drinking Water Regulation Report 2022. A webinar was held for water suppliers on 4 July at which this report was presented and discussed. 

6.24   This report does not include the above compliance data as it was written to cover the 2022 calendar year. 

6.25   The combination of the DWQAR compliance reports that Tasman District Council has been submitting and this regulation report brings a focus on the major gaps in the Council’s compliance status. 

6.26   Those main gaps are listed below. As Council continues to review and report upon the DWQAR rules, further areas of non-compliance will emerge. 

6.27   The main points emphasised in the report by Taumata Arowai are: 

6.27.1         Long term Boil Water advisories will not be acceptable to Taumata Arowai in the                medium term 

6.27.2         Drinking Water Safety Plans (DWSPs) will be audited, and priority given to supplies with a high-risk profile. Suppliers can expect to be asked to demonstrate that their DWSP’s are relevant and being implemented within the next 12 months. 

6.28   Safety Plans will be audited, and priority given to supplies with a high-risk profile. Suppliers can expect to be asked to demonstrate that their DWSPs are relevant and being implemented within the next 12 months. 

6.29   In the opinion of staff, this translates to the following key areas of risk: 

 

Dovedale water supply: 

6.30   This supply has been on a permanent boil water notice since 1989 and was highlighted in the report as one of a number throughout New Zealand that has had a long-term notice for many years. 

6.31   The supply does have treatment in the form of chlorine, however is subject to poor water quality most of the time meaning that we cannot be sure that harmful bacteria will be adequately disinfected, despite the chlorine. 

6.32   Additionally, there is no treatment that can remove protozoa (e.g., Cryptosporidium and Giardia).

6.33   Chlorine does not disinfect protozoa and the surface water that supplies the scheme is vulnerable to protozoa contamination from farmed and feral animals. 

6.34   Within the next 12 months, Taumata Arowai are likely to request Council for a plan as to how we are going to bring this supply to a compliant state with adequate barriers to contamination. 

6.35   Cost and finding a suitable new source water that is much better quality and less vulnerable to drought conditions are the main obstacles to doing so. 

 

Eighty-Eight Valley water supply 

6.36   This supply, like Dovedale, draws upon a surface water source. The main difference is that water quality is good except during significant rain events when turbidity can reach a point where chlorine is no longer effective against harmful bacteria. 

6.37   Five boil water notices have been issued since February 2022. 

6.38   Like Dovedale, there is no barrier to protozoa contamination and even during good water quality conditions, protozoa can be present. 

6.39   There is a long-term plan to re-configure water delivery within the Waimea basin, including Eighty-Eight Valley, however Taumata Arowai may require a timelier solution. 

 

 

 

 

 

 

Emergency Response preparedness 

6.40   While not emphasised in the 2022 report, Taumata Arowai state in its Compliance, Monitoring and Enforcement Strategy that Emergency response is a key area where it will audit suppliers. 

6.41   More work needs to be done to assess whether Council has adequate procedures and infrastructure in place to satisfy Taumata Arowai. 

 

Water Safety Planning, including Source water risk management. 

6.42   The water team is working to review, update and implement the 15 drinking Water Safety Plans that it submitted to the regulator in November 2022. Until Taumata Arowai completes and reports on its review of plans, we will not know whether our plans are satisfactory from its point of view. 

6.43   One aspect of the plans that is likely to need improvement is the level of ‘sign off’ from senior management and this will be addressed in the second half of 2023. 

6.44   Source water risk management is an area that is evolving and has many moving parts and potential impacts. We will continue to work across Council to keep abreast of the many forthcoming changes and particularly to how resources are managed. 

 

Taumata Arowai strategy and approach to non-compliance 

6.45   As the new regulator evolves and matures, its approach to enforcement regarding non-compliance with the DWQAR and Water Services Act will become clearer. Now, we have no clear idea of whether it will take a collaborative or punitive approach to instances of non-compliance. 

6.46   We have had no feedback in relation to the compliance reports we have submitted nor the drinking water safety plans. 

 

Further Supply Detail  

 

Upper Tākaka: 

6.47   During the webinar, Taumata Arowai managers stated that Tier 1 supplies (25 – 100 population – in our case = Upper Tākaka) do need to chlorinate, despite the DWQAR not requiring chlorine. 

6.48   This statement also contradicts advice received from Taumata Arowai in September 2022 from the then Acting Regulatory Team Leader for Christchurch. 

6.49   Clarification is being sought but the Council should be aware that the Upper Tākaka water supply may need to be chlorinated unless an exemption can be obtained from Taumata Arowai. 

 

 

 

 

Kaiteriteri/Riwaka 

6.50   A review of the population served by this supply was conducted in mid-2023 with the outcome that the permanent population supplied is likely to be greater than 500 people (defined as a ‘Large’ supply). Previously it was considered 100-500 (medium) which has a lesser set of rules than for a large supply. 

6.51   This has the effect of the supply requiring increased monitoring, sampling and with some extra monitoring equipment – e.g., Conductivity monitoring of source water. 

 

Motueka 

6.52   Source water protection – monitoring has shown unexpected levels of E. coli bacteria in the bores that supply raw water to the treatment plant. 

6.53   The Water Services Act requires suppliers to proactively manage source water protection therefore whilst not a strict compliance issue, it has been identified that grazing by cattle of the road reserve immediately alongside and ‘upstream’ of the bores is an unacceptable risk that may be contributing to the E .coli detections. 

6.54   Work has commenced to investigate how this grazing can be discontinued. 

 

Redwoods 1 (Golden Hills) and 2 (O’Connors) rural schemes: 

6.55   Do not comply with the Protozoa treatment requirements of the DWQAR. Under the rules, UV and filtration is needed to comply. 

6.56   Council is progressing with plans to amalgamate both supplies and to upgrade treatment to enable full DWQAR compliance. 

6.57   The O’Connors scheme has also had a population review and is also likely to exceed 500 population. Increased monitoring will be required.  

6.58   It remains to be seen whether Taumata Arowai will accept the contention that there is little value in installing source water conductivity monitoring prior to the full upgrade. 

 

Dovedale: 

6.59   A Boil Water Notice (BWN) has been in place since 1989. Supplies with permanent BWNs were highlighted in the Taumata Arowai regulatory report as being unacceptable and will be a focus within the next 12 months. TDC can expect to be asked soon how and when it is going to bring this supply to a point where the BWN can be removed.  

6.60   There is chlorine on this supply but the source water quality is poor and chlorine has only limited effectiveness.  

6.61   The combination of high chlorine and high turbidity means that disinfection by-products are formed within the reticulation. Over the long term, these products can present a health risk 

6.62   There is no protozoa removal.  

6.63   The cost of installing a treatment plant that enables full DWQAR compliance is high. 

6.64   The source water for the Dovedale supply (Humphries creek) is very vulnerable to both dry and wet weather events and is a key issue to resolve before treatment is considered. 

6.65   Forest harvesting within the catchment will have an unknown effect on water quality and quantity. 

6.66   The option of making this supply compliant by using individual household treatment devices has been explored and appears to be impractical. 

6.67   This supply population is also likely to be higher than the 500 threshold, therefore requiring additional monitoring, etc. 

 

Brightwater

6.68   Mostly compliant with the DWQAR, however the source bores are vulnerable to increased turbidity when the Wairoa river reaches high flows. A new bore, which has better flow and water quality than existing bores, has been installed at Clover Road, which is the start of a new bore field which will be developed as funding becomes available. 

6.69   Short excursions from protozoa compliance (via UV disinfection) have occurred. 

 

Wakefield 

6.70   Mostly compliant with DWQAR, however there are issues with the source water quality and how it affects the UV disinfection process. 

6.71   These issues are being investigated and worked through. 

6.72   The yield from the source water well is decreasing and in conjunction with the quality issue, water sourced from this well are being minimised in preference to directing a significant flow from the Brightwater supply into Wakefield reticulation. 

 

 Eighty-Eight Valley rural scheme: 

6.73   Subject to frequent boil water notices due to vulnerable source water stream. This stream experiences high turbidity during heavy rain which reduces the effectiveness of chlorine. 

6.74   Is not always compliant with the DWQAR bacterial requirements and cannot comply with the protozoa requirements due to no treatment other than chlorine.  

6.75   Protozoa are not inactivated by chlorine. 

6.76   Along with Wakefield and Brightwater, this supply is proposed to be included within the Waimea Water Strategy whereby a new centralised source and treatment plant are located at Clover Road. 

6.77   Clover road bore source has much better quality and much higher resilience to wet and dry weather events than any of the sources that currently supply these three schemes. Further monitoring is required to confirm this status.

 

 

 

 

Tapawera: 

6.78   Mostly compliant with the DWQAR however with only one UV unit, the plant has no standby option if this UV unit malfunctions. 

6.79   In addition, the source bores have been shown to be vulnerable to increased turbidity and E. coli incursions when heavy rainfall affects the area immediately alongside the bores. 

6.80   A boil water notice was issued in May 2023 due to one of these turbidity events. 

6.81   The make, model and certification of the UV unit is such that it can only be relied upon to remove the minimum concentrations of protozoa required by the DWQAR. 

6.82   Taumata Arowai may disagree with our assessment of the vulnerability of the groundwater to contamination by protozoa therefore this UV unit may not provide the treatment ‘buffer’ that others in the district do. 

6.83   A medium to long term plan to upgrade bores and treatment plant have been submitted to the Long-Term Plan (LTP). 

 

 Murchison: 

6.84   Mostly compliant with the DWQAR however with only one UV unit, the plant has no standby option if this UV unit malfunctions. 

6.85   In addition, the source bores have been shown to be vulnerable to E. coli incursions. 

6.86   A medium to long term plan to upgrade the treatment plant has been submitted to the LTP. 

  

Hamama: 

6.87   Registered as being owned and operated by the Hamama community, however the assets are held by TDC therefore technically, TDC is the water supply owner and the community the operator. 

6.88   The Council therefore has obligations under the Water Services Act. 

6.89   More than 75% of water is used for agriculture. 

6.90   Technically difficult and expensive to bring this supply to a compliant status. 

6.91   The community wishes to take ownership from the Council and under the Water Services Entity Bill, there may be a less-prohibitive method than there is currently under the LGA. 

6.92   The community has been invited to engage with DIA on this topic and we are awaiting confirmation that they wish to do so. 

 

 All supplies: 

6.93   Compliance with all DWQAR requirements not necessarily being demonstrably met as it is taking time to work through the requirements and adjust processes, data, monitoring and reporting. 

Data quality from treatment plants is one such area where improvements are being made. 

 

Enforcement:   

6.94   Since the previous Activity Report, the following events have been recorded:   

6.95   One new accidental damage incident; A 25mm water line on the Redwood Valley 2 scheme was damaged on private property while the landowner was installing a new fence, requiring replacement of that section of the line;    

6.96   No new hydrant tampering/illegal takes; and no new restrictor tampering events.     

6.97   Each event is investigated, and appropriate action taken – this includes working with all parties involved and educating landowners/operators as required. Events of significant offending are assessed against the Solicitor General’s Prosecution Guidelines to determine if a case for prosecution exists. In the first instance of non-compliance, a letter of warning is issued which sets out legal requirements and forms the basis of any future prosecution action.  

6.98   The accidental damage incident above was assessed as not meeting the requirements for prosecution, and in this instance a warning letter reminding the landowner about their obligations to protect Council water supply infrastructure was deemed sufficient.  
 

Operations Update: 

6.99   150mm diameter asbestos cement pipe along Edward Street at Wakefield experienced several pipe bursts in previous couple of years due to its age. It was installed 50 years ago. Pipe sections that needed replacement most urgently from Pitfure Road to Pearless Place has been scheduled to be replaced first. Approximately 80m of OD200 polyethylene pipe has been installed to replace the aging asbestos cement pipe and properties along the section have been reconnected to the new pipe. The construction was successfully completed on Wednesday 12 July. Interruption to water supply to a few dozen properties lasted from 10.30pm until 5.30pm.  Renewal of further sections of the asbestos pipe along Edward Street will be implemented in stages. 

6.100 Insufficient UV treatment at the Upper Takaka plant between 4-5 July resulted in a boil water notice (BWN) being issued from 6-13 July. Sampling showed no detections of E.coli or total coliforms in the network, but two detections of total coliforms at the treatment plant prior to the reservoirs. The storage reservoirs were treated with chlorine to ensure disinfection and enable the BWN to be lifted sooner. Customers on the scheme were kept up to date via phone calls, emails, and social media. Automatic controls at the treatment plant have been adjusted to prevent untreated water entering the reservoirs in future.  

6.101 A review is underway to re-configure, re-name and re-calculate populations of the Richmond water supply distribution zones that are used for drinking water compliance and registering with Taumata Arowai. There are currently two distribution zones – Richmond Waimea Industrial and Richmond. It is intended that these two zones will be reconfigured and re-named to: Richmond – Champion and Richmond – Queens. An additional third zone: Richmond – Hope is to be added when the Hope area is changed from the Brightwater water supply to the Richmond water supply.   

6.102 Council staff have procured four water quality instruments for use in the reticulation network. The portable free chlorine sensor and logger device requires a trickle flow, is powered by a low voltage battery and transmits readings using cellular networks. Contractors are investigating installation methods and commissioning a trial device. Once successfully tested, they can be deployed in multiple locations on remote water supplies (e.g., Pōhara) to more efficiently achieve distribution compliance compared to current free chlorine handheld sampling. 

 

Figure 1: Temporary installation in a Brightwater rural zone sample tap box 

 

6.103 Contractors completed tree felling work on Kaiteriteri reserve land during the week 17–21 July. In this area pest pine trees were impacting water supply assets; encroaching on radio mast aerials, buried water main corridors and around the storage tank. A significant improvement is expected for radio communications and windfall risk. 

 

 

Figure 2: Clearing pines close to Kaiteriteri water tank 

 

WASTEWATER 

Activity Highlights:  

6.104 Motueka wastewater pond levels have dropped, and inflows are close to dry weather flow. There is some rain forecast for the first week of August, but it is unlikely to have a large impact on inflows.  

 

Compliance:  

6.105 The nitrification/denitrification trial at Motueka treatment plant is due to start in mid-August. It turns out that Lutra remains the owner of the pilot plant. The trial of two different technologies will run for 16 weeks, six weeks commissioning and ten weeks of operation. 

 

Operations Update: 

6.106 With the high pond level at Motueka wastewater treatment plant since May, the membranes have been operating at maximum flow rate with minimum cleaning. This reduced the risk of needing to over-pump into the revegetated area under emergency provisions of the Resource Management Act. Now the pond level is under control, more intensive cleaning of the membranes is being undertaken to try and return them to earlier condition.  

6.107 Another letter drop was undertaken in the Jenkin pump station catchment in Riwaka in the last week of July. Wipe blockages increased to seven times in June and are expected to be similar for July. If the most recent social media and letter drop don’t work, replacing the pumps in Jenkin and the next two downstream pump stations will be considered. Wipe blockages at this pump station have cost ratepayers over $15,000 to date. However, replacing the pumps with ones capable of dealing with wipes will be even more costly. 

6.108 Another significant source of infiltration was identified during regular audits in Riwaka around a drainpipe into a wet well. A repair will be completed within the next month. Any removal of inflow and infiltration in the networks that discharge to the Motueka treatment plant are a priority. 

6.109 From August through September each year Fonterra has been permitted to discharge trade waste into the Council’s wastewater network in Tākaka when its paddocks are too wet to dispose of the factory cleaning waste. This year we advised Fonterra that, due to reduced capacity in the rapid infiltration basin disposal system, we could not take any of its waste. Council and Fonterra staff have been working on alternative options and are proposing to construct a single large basin on the remaining land at the disposal site. This will allow Fonterra to discharge up to 450m³/day rather than having to tanker the waste to Bell Island. Fonterra will be funding the construction partly through a lump sum but also increased trade waste charges over the following two years. Construction of the basin is planned to start on 1 August.  

Figure 3: Leak from historic UFB strike on lateral

 

6.110 An historic UFB strike was found through a lateral connection in Highfield Grove in Richmond. We understand the fibre was likely installed in 2016, so the lateral had been leaking into the ground for many years. It was only found as smelly water started leaking out between the kerb and footpath. 

 

Figure 4: UFB duct shattered lateral 

 

 

STORMWATER 

 

Activity Highlights:  

6.111 Heavy rainfall occurred over the district on Monday 26 June, particularly in Richmond, where 18.5mm was recorded in an hour.  The rainfall intensity over the hour was what would be expected for an annual return event. 

6.112 While some of the streams in Richmond had increased flows, the existing stormwater system coped well with this intensity of rainfall and there were no requests received regarding concerns with flooding.  This has been the case for all areas through this reporting period. 

 

   

Figures 5 and 6: Swollen streams from rainfall on 26 June, Hill Street and Pine Crest Drive, Richmond. 

 

Compliance:  

6.113 There were no known compliance issues from the operation of the stormwater network.  

 

Items Related to the Global Stormwater Discharge Consent: 

6.114 Our Forward Works Plan is still being prepared for approval. 

6.115 Continuous monitoring equipment has been purchased and will be installed at two sites on Jimmy Lee Creek for water quality monitoring.  

6.116 Secial self-sealing stormwater sampling bottles are also underway that will help monitor road runoff and first flush composition in stormwater creeks.  

6.117 Work has started on the Motueka Monitoring Plan, with initial site visits to potential sampling locations.  

6.118 A stormwater connection requirements document is being developed to ensure future developments within our Stormwater Urban Drainage Area’s (UDA’s) do not conflict with our global stormwater consent.  

6.119 Two businesses are being investigated for illegal discharges into the stormwater network; both located in the Beach Road industrial area.  

6.120 A drilling company has drilled through an unmarked stormwater lateral on Farnham Drive resulting in bentonite drilling mud and sediments discharging into Jimmy Lee Creek.  

 

Operations Update: 

6.121 Open drain vegetation maintenance has kept on programme this year and the cooler weather has meant less growth occurring in winter. This year the work has progressed with only a few concerns or complaints raised in relation to the vegetation.  

6.122 No district wide pre-storm checks have been required over this reporting period but a check of critical inlets in Richmond following the rainfall on Tuesday 26 June was undertaken.  

6.123 The Motueka Wharf Road tidal control gate was closed against the high tides and forecast of rain between the 7 to 8 June.   

 

 

WASTE MANAGEMENT AND MINIMISATION  

 

WASTE MANAGEMENT & MINIMISATION  

 

Activity Highlights: 

6.124 Recycling contamination at our Materials Recovery Facility (MRF) has reduced from 16.6% in May to 14.9% in June, resulting in 15% for the year ending June. 

6.125 This represents 8.2% kerbside recycling contamination for June and 8.0% contamination for the year ending June.  

6.126 A shut down of the MRF for heavy maintenance is programmed for 7 to 21 August, so no kerbside recycling collections will occur between 7 and 19 August.  

 

Compliance:   

 

6.127 There were no known non-compliance incidents in this period. 

 

Operations Update:  

6.128 Rubbish bag collections will continue, and recycling will still be able to be dropped free of charge at the Resource Recovery Centres during the MRF shutdown. During the shutdown the contractor will take the opportunity to undertake maintenance on the kerbside collection fleet.  

6.129 A total of 377 kerbside audits were undertaken during June, 90% passing and 10% failing due to contamination – this is an increase on last month. 

 

6.130 There have been no significant service interruptions over the past six weeks, but construction works on several sites has limited available space for our contractor and customers.  

6.131 Construction of the new Construction & Demolition (C&D) buildings at Richmond Resource Recovery Centre has reduced available space and so no scrap metal is being accepted at present. The C&D building should be complete by the end of August and a soft start operation will begin early September. We will be engaging a separate contractor for a three-month period to trial the diversion of building waste from skips. The trial will also involve Habitat for Humanity, who will assess items from the diversion for resale at their outlet at Tāhunanui. In parallel with this they will be trialling accepting pre-separated materials from construction companies. We are making an area of the Richmond Resource Recovery Centre available to Habitat for Humanity during the trial. The area below highlighted in red is the location of the site made available for Habitat for Humanity to operate during the trial period. The area is being fenced off with chain link and posts that have been removed from another area of the site for reuse.   

 

Figure 7: Richmond Resource Recovery Centre C&D Building 

 

Figure 8 and 9: Reused fence at Richmond Resource Recovery Centre and Location of yard for building waste 

 

6.132 At the Māriri Resource Recovery Centre we are constructing a new concrete pad for handling scrap metal. Contractors at the site have prepared the base for the steel to be tied and concrete to be poured. The pad is to reduce the contamination of the scrap metal. We are not accepting scrap metal during the construction period.  

6.133 Pavement resurfacing works are ongoing at the Richmond Resource Recovery Centre. Most work has been at night and these work elements have been completed. Phase II has started, which is to construct the access to the new C&D building. The initial work involves extra drainage and shaping of the sub-base to remove surface water as the area to be surfaced has little fall for water runoff.  

  

                                    Figure 9: Richmond RRC surfacing

 

6.134 We are also working on an improved traffic layout at the Māriri Resource Recovery Centre, which will be constructed in August. The work will be to construct a second lane for vehicles exiting the site by the removal of a section of the grass bund, widening the green waste exit road and installing a painted traffic island to allow a second lane to be constructed. The purpose of the second lane is to reduce delays, as vehicles that do not need to go over the weighbridge will be able to leave without waiting in the same queue as vehicles waiting to use the weighbridge. 

 

 

Figure 10: New Māriri road layout  

 

RIVERS  

 

Activity Highlights:  

6.135 We have completed many of the highest priority flood repair works from the May 2023 flooding. A reasonably settled period of weather has enabled the river team to focus on repairing damage without having to contend with compounding damage from further events. 

6.136 Our willow pole planting programme has commenced, which includes pole planting in the Upper Motueka River and the Motupiko Rivers 

 

Compliance:  

6.137 We continue to work closely with the Council’s freshwater, river and coastal scientists and compliance staff to embed a more robust process for achieving consent compliance. This includes planned site visits to inspect sites to help gain an understanding of why we propose particular works, but also to work collaboratively to come up with solutions that satisfy not only our erosion and flood protection function, but also take into account ecological, natural hazard and geomorphological concerns. 

6.138 We are currently investigating what works can be undertaken as a permitted activity under the Tasman Regional Management Plan. This could mean there is work we could undertake with less administrative work required. We are working with resource consent and compliance staff to help determine what is permitted and what needs to fall under our global river consents. 

 

Operations Update: 

6.139 Following the flooding events experienced in May 2023, we continue to make progress with repairs to the highest priority sites - mainly in Upper Motueka and Wai-iti catchments. Our work prioritises damage where there is concern for life, property, infrastructure, or concern about undesirable river alignment. Many of the highest priority works are now complete in the Upper Motueka area, with works about to start on sites in the Wai-iti River. We will then look to work through all remaining sites that require repair and programme these works in to be undertaken over the next six months. 

6.140 The native planting programme is mostly complete and include Blue Gum corner on the Lower Motueka River, a site on the Waimea River and in-fill planting at many of our existing planting sites. 

6.141 We have received a high number of enquiries for assistance under our River Z subsidy system, following the May 2023 flooding event. These requests were in addition to many issues outstanding prior to the May 2023 floods. We have prioritised urgent works in our maintained river networks, as a result much of the River Z works has been paused. As these priority works near completion, we will resume inspections of River Z sites with the intention of undertaking construction works from September onward. 

6.142 In conjunction with undertaking the highest priority repair works in the Upper Motueka area, we have also been undertaking fairway clearance work, which involves salvaging live trees that have been washed down the river and replanting them on the river channel edges to assist with bank protection. 

6.143 We engaged an external consultant to review our Environmental Management Plan (EMP) and assist with updating it. The workshop assisted in helping other Council staff members understand the context for our river management activities and to discuss changes in freshwater policy. Discussions were also held around on how we incorporate the principles of Te Mana o Te Wai in the future, and the concept of ‘giving the river more room’ into our river management activities. 

6.144 We have commenced harvesting of poplar and willow poles from the Council’s poplar and willow nursery in Appleby. Harvested material is used for our river maintenance planting programme, and some material is distributed to the public for hill stability and stream bank erosion remediation programmes. We also sell a proportion of our nursery material to Nelson City Council and Marlborough District Council. 

 

 

 

Gravel management 

6.145 Gravel extraction continues steadily in the Upper Motueka, with permits for extraction issued to three contractors at present.  In the period January to July, we have issued licences for 21,000 m³ of gravel extraction. 

6.146 We are continuing to work through information from green LiDAR flown in the Upper Motueka and Waimea River in February 2023. This information was received in June, and we are working with our colleagues in the environmental information team to process and assess this data. We are expecting to have concluded this analysis by the end of August, and, if further gravel is available in the Waimea, to start issuing further licences in September and October.  

 

  

Figure 11: Motueka River, downstream of Tapawera  

  

 

Figure 12: Motueka River, downstream of Kohatu 

 

6.147 We have recently surveyed two beaches on the Lower Tākaka River, using a high accuracy Real-Time Kinematic (RTK) drone, with assistance of staff in our environmental information team. This information will assist in assessing gravel aggradation and losses within the areas since February 2022 and to determine the availability of gravels from these sites. We are expecting to issue a licence(s) for Rose’s beach later in August. 

6.148 Elected members expressed an interest in gravel management processes at the last meeting. We expect to be able to give an overview of this at the next Operations Committee meeting.  

 

COASTAL 

Activity Highlights:

6.149 We are currently reviewing the ownership of the old Motueka Wharf with respect to safety and potential for restoration. 

6.150 Mārahau Sand replenishment commenced on 31 July 2023. 

 

Compliance:  

6.151 There have been no known non-compliance issues for the activity period. 

 

Operations Update: 

6.152 The three old steel ladders along the Māpua wharf have been replaced with stainless steel ladders. 

6.153 The flood debris which was jammed at the southern end of the wharf and loading up the wharf piles has been removed.  

6.154 The Ruby Bay revetment steps along the Old Mill walkway section and one set of revetment steps at Mārahau have also been repaired.  

6.155 The sand replenishment at the northern end of the rock revetment at Mārahau commenced on 31 July 2023.  This work will extend over two days and approximately 1000m³ of sand will be relocated from the southern end. 

 

 

Figure 13: Māpua Wharf – replacement ladders.  

 

 

   

Figure 14: Mārahau – Sand extraction site southern end (left) and being deposited at northern end (right) 

 

 

 

 

 

 

Project stage summary

Stage	Total
Initiation	1
Planning	17
Procurement	2
Delivery	11
Grand Total	31

Note	Project No	Project name	Contractor	Construction Start Date	Actual Construction End Date	Delivery	Total Budget	Total Cost (to date)
1	1270	Richmond Bus Terminus	Downer (Maintenance Contract)	03/07/2023	28/07/2023	On time	$157,133	$247,100
2	1288	Port Tarakohe Concrete column repairs under the wharf.	Sollys	17/10/2022	14/06/2023	On time	$434,742	$466,424
	1308	Goodman Park Toilet and path	Nelmac	13/03/2023	02/06/2023	On time	$550,000	$310,427
	1319	Rabbit Island Solid Wood Fire replacement	*Various (see below)	11/05/2023	28/07/2023	On time	$180,000	$142,839
3	1349	Whitby Green Toilet	Nelmac	03/07/2023	28/07/2023	On time	$180,000	$208,000
	1259	Richmond Resource Recovery Centre Dry Waste Bunker	Scott Construction Ltd.	06/03/2023	03/07/2023	On Time	$877,826	$823,801

1. Due to the new Ebus being unable to traverse the Queen / Wensley and Queen / McIndoe roundabouts, they had to be removed and replaced with a lower profile asphalt roundabout. Transport Manager approved the overspend.

2. A variation for a defect in the main concrete slab wharf was rectified and was not in the original scope. The overspend is part of 5.4 million budget for the overall Port Tarakohe project.

3.  We chose a toilet block that better suited the environment instead of the normal concrete toilet. This toilet block fits in with the environment and the community feel of Wakefield.

 

*Contractors for Rabbit Island BBQ replacement were: Inwood Engineering, (BBQS), Site works by Carters Concrete, Higgins Fencing, Just Shade ( Shade sails) and Nelson LPG Services.

 

Project portfolio

No	PROJECT NAME	WORK DESCRIPTION	STATUS	STAGE	Estimated Project completion date	PROJECT BUDGET Life of Project	ACTUALS Life of Project	PROJECT STATUS SUMMARY
	Golden Bay Ward
1057	Pōhara Stormwater Improvements	​ Stormwater improvements involving a timber retaining wall, larger capacity culvert and earth bund.	Green	Delivery	25/08/2023	$1,462,302	$1,275,014	Contractor due to be finished Mid-August due to wet weather delays.
1255	Pōhara Valley to 4 Winds Wastewater Rising Main	​Install a new wastewater Rising main.  Rising main will be continuous to Four Winds WWPS. Connect Pōhara Valley and Pōhara Camp Pump stations to new rising main.	Green	Delivery	30/10/2023	$1,997,482	$434,914	Contractor has established on site
1363	Pōhara Shared Path	​New shared path past motor camp to connect to existing paths at each end		Delivery	8/12/2023	$340,000	$4,455	Start date of August 2023. This project is going to be constructed in conjunction with 1255 - Pōhara Wastewater pipeline contract.
1297	Port Tarakohe Extension of Breakwater arms	​New fendering system around the existing concrete. New extension of breakwater arm to reduce wave action and accomodate new berths.	Green	Delivery	27/02/2024	$5,153,800	$1,270,362	Contractor has established on site.
1322	Collingwood Campground Upgrade	​Build two new cabins.	Green	Planning	1/12/2023	$160,000	$19,546	Investigating options for relocatable cabins. Resource consent has been issued.
1328	Takaka Service Centre	​Internal refurbishment to create facilities and meeting space. (Toilet and Kitchenette)	Amber	Planning	3/10/2023	$160,000	$4,800	Finalising scope of work and seeking additional budget to cover roof capping works, plan to complete within this financial year.
1364	Motupipi Street Footpath Extension	​New footpath 280m long.	Amber	Planning	8/12/2023	$200,000	$1,051	In Planning stage, awaiting land from Fonterra
	Motueka Ward
1182	New rising main Motueka West to wastewater treatment plant	​Construction of pump station and rising main from Motueka West Development Area to Motueka Bridge	Green	Delivery	28/06/2024	$5,300,000	$1,292,666	Contractor is established onsite. From Motueka bridge on Lyndhurst drive to Pah Street.
1213	Motueka Stopbank Refurbishment	​Undertake rebuilds at the highest risk sites.  Top-up other areas of the Motueka Stopbanks where below current level of service, as identified in the Tonkin & Taylor June/July 2020 report.	Green	Delivery	22/12/2023	$10,000,000	$7,153,968	Work has started on emergency stop bank repair work next to Horticulture Research Centre in Riwaka and work at Peach Island to address flood hazards.
1144	Motueka Recreation Centre Water Facility upgrade	​Site Upgrade is to supplement network - storage tanks and booster pump arrangement to be confirmed	Green	Planning	30/06/2023	$1,047,137.	$0	Working through the concept design and impact on land requirements.
1249	Motueka West Discharge System	​Construction of culverts to take stormwater from Motueka West development	Green	Planning	31/05/2024	$6,477,945	$307,583	Resource consent application on hold. Easement / land purchase negotiations progressing. Still on track for tender 2023/24.
1260	Mariri RRC weighbridge and roading	​Upgrade of Mariri Resource Recovery Centre, concrete pad for scrap metal storage and new wastewater system	Green	Delivery	30/06/2024	$412,377	$407,605	Concrete slab construction underway. Wastewater system resource consent on hold.
1331	Motueka Skatepark Upgrade	​Upgrade the existing skatepark located in Wharf Rd Motueka by adding new features and constructing a new area.	Green	Delivery	18/08/2023	$310,000	$206,497	Contractor has established on site.
1342	Whakarewa St Manoy St Roundabout	​New roundabout to create safe egress of cyclists and pedestrians in all four directions.	Green	Planning	28/06/2024	$499,612	$942	Preliminary design and Landowner discussions underway
1351	Kaiteriteri Estuary Shared Path	​New timber boardwalk and some sections of sealed path along coastal side of Martin Farm Road	Green	Procurement	8/12/2023	$640,484	$124,676	Project currently out to tender.
1348	Motueka Transport Choices	Work includes cycleways, intersection improvements and cycle parking that will provide safer cycling and walking options for local commuters, school children and other members of the community.	Green	Planning	30/06/2024	$1,724,483	$877,922	Preliminary Design is underway, and we are consulting with the Motueka Community Board. Cycleways on High Street will not be included in this project. This decision is based on feedback received from the community. An amended scope for the project, based on community feedback and consultation with the community board, has been submitted to our funder, Waka Kotahi, for review, and we are awaiting their feedback.
	Moutere / Waimea
1369	Moutere Weir Fish Passage Remediation and Habitat Rehabilitation	​Re-build an existing weir to provide healthy fish communities	Green	Planning	10/05/2024	$250,000	$0	Collecting and analysing data. Concept to be consulted on.
1318	Appleshed Kitchen and Bar - Refurbishment	​Renovate the Appleshed Restaurant to bring up to Health, safety, and food Hygiene standards	Green	Delivery	28/08/2023	$337,216.	$214,801	Contractor established onsite. Operator has agreed to a five-week closure period and a four-week period of construction during operating hours.
1347	Mapua Streets for people and Cycle Lanes	​Walking and cycling improvements to align with walking and cycling strategy.	Green	Delivery	28/06/2024	$933,180	$96,717	Stage one construction planned for August.
1356	Moutere Hills Community Centre - Sewer System Upgrade	​Increasing the size and capacity of the existing wastewater system, tanks and disposal field.	Green	Planning	8/07/2024	$140,000	$1,533	Commencing initial design.
	Murchison
1360	Murchison Pump Track	Build an asphalt bike track at the Murchison Community Centre.		Planning	20/02/2024	$250,000	$0	We have held two community sessions to progress design.
	Richmond
1141	Richmond South Low-Level Reservoir and pipeline	​Construct new reservoir facility and pipeline (from Arizona subdivision to new reservoir) to extend water supply network in Richmond South.	Amber	Planning		$4,200,000	$280,919	Construction for this project has been pushed out in the LTP to the 2028/29 FY.  Design and consenting are on hold. Future budget to be agreed.
1168	Stormwater Land Purchase Programme	​Ongoing land purchase programme for Richmond Stormwater	Green	Planning	30/06/2028	$13,380,451	$9,611,154	Negotiations are underway for several property purchases in Richmond south. The programme involves purchase of many properties which will extend through to at least 2026+
1208	Berryfield Lower Queen Intersection Upgrade	​Upgrade of Berryfield Drive/Lower Queen Street intersection	Amber	Planning		$2,969,600	$609,918	Tender documentation has been prepared, but the project is on hold due to a lack of funding, only council budget currently available. Additional funding required from Waka Kotahi.
1242	Best Island Land Acquisition and Accessway	​Secure land on behalf of a group of properties with no legal road access to their boundary.	Green	Planning		$370,000	$27,351	Sale and purchase agreement has been signed and recommendation to the minister of conservation has been lodged for the reserves act process.
1252	Borck Creek Widening SH60 to Reed Andrews	​Borck Creek widening with walking and cycling provisions.	Amber	Planning	30/06/2026	$3,364,518	$59,233	Design is on-hold until design objectives for Richmond Stormwater programme are formally adopted by Council and that these align with the preliminary design. This step is required to ensure proper process is followed in regard to the Public Works Act. Staff are working on Iwi consultation for the overall programme.
1325	Streets for People Richmond 2021-24	​Walking and Cycle improvements.	Green	Planning	28/06/2024	$4,234,040	$357,266	Trial cycleways have been approved for Salisbury Road, Queen Street, Wensley Road and top of Oxford St. Co Design process for Hill and Champion are complete. Designs yet to be approved internally. Concrete separator materials have been approved and contractors are looking to install Wensley Road separators by September.
1317	Richmond South Section H - W, WW, SW	​Widening of upper Bateup drain, including water and wastewater services for the area.	Green	Initiation	30/06/2027	$40,000	$33,625	Design phases are progressing along with more detailed land investigations following initial concept design.
1265	Residential Greenways 2022 2023	​1. Crescent Street / Blair Terrace Raised intersection 2. Wensley Road raised zebra crossing at Waverley (non-subsidised) 3. Elizabeth street / Florence Street raised intersection 4. Widen footpath between Linden Court to Talbot Street and add tactile pavers to Talbot Street pedestrian refuge. 5. Make Elizabeth Street temporary planter boxes permanent. 6 Crescent Street / Wensley Road raised table	Green	Delivery	25/08/2023	$393,423	$235,317	Contractor has established on site. Variation has been awarded to complete Wensley / Queen Street raised pedestrian tables.
1345	Richmond Transport Choices	​Cycleways intersection improvements, speed tables and traffic calming areas to align with the walking and cycling strategy.	Green	Procurement	28/06/2024	$8,500,000	$597,043	The first package of work will be tendered July 2023. The remaining two packages will go to tender end of August.
1273	Reed Andrews Drain SH6 Culvert and Network Tasman drain upgrade	​Stormwater upgrade at State Highway 6	Green	Planning	1/06/2026	$9,600,000	$109,129	Completed concept design and have sponsor approval to continue to Preliminary design / develop design for SH6 crossing point adjacent to 48 Main Road Hope.

 

Programme Management Report  

Programmes 

·            Government Stimulus Funding 

·            Infrastructure Acceleration Fund (IAF) 

·            Better off funding (BoF) 

·            Transport Choices 

·            Shared Pathways  

 

 

 

​No	​PROGRAMME NAME	​PROGRAMME DESCRIPTION	​STATUS	​STAGE	​ESTIMATED COMPLETION DATE	​TOTAL EXTERNAL FUNDING ​	​ TOTAL CLAIMS UP TODATE ​ ​	​PROGRAMME STATUS SUMMARY
​1222	Government Stimulus Funding	​​The Government Stimulus Funding Programme manages funding received as part of the post-Covid government stimulus package which includes 23 projects across Jobs for Nature, Libraries Funding, Town Halls & War Memorials Renovations, Three Waters, and roading projects. Out of the 23, 16 have been delivered and there are 6 Jobs for Nature projects and one infrastructure project in delivery.   The six Jobs for Nature projects: Wetland Restoration, Fish Passage Improvement, Waimea Inlet Enhancement, Waimea Inlet Billion Trees, Pigeon Valley Restoration and Wilding Conifer Control.        Remaining Infrastructure project: Motueka Stop Bank Refurbishment	​Green	​ 16 Projects Completed    7 projects in Delivery	​June 2026	​$ 37,385,088	$ 28,549,241	Jobs for Nature Projects : Annual reports and the Annual plans for the projects have been submitted to the funder for approval.   The next funding for Mt Richmond Wilding Conifer Control project this financial year (23-24) has been confirmed as $182,990. Variation to the funding agreement is yet to be received from the Funder: Ministry for Primary Industries (MPI)     Motueka Stop Bank Refurbishment Project: is progressing as per the plan and more details are provided in the project section of the report.
1340	Infrastructure Acceleration Fund (IAF)	The Infrastructure Acceleration Fund initiative is part of the Housing Acceleration Fund designed to allocate funding to new or upgraded infrastructure (such as transport, three waters and flood management infrastructure).    The two elements of the programme are:  Housing Outcomes (200 dwellings) which will be delivered by Wakatū &  Enabling Infrastructure Projects:  ·     Motueka West Stormwater  ·     Motueka West Wastewater (pipes and pump station)  ·     Whakarewa/Mannoy Roundabout	Green	All 3 Projects in Delivery	May 2025	$1.2 million	None	Variation to the funding agreement with the funder Kāinga Ora has been executed. The variation extends the completion date of the Motueka West Stormwater and Motueka WestWastewater projects until 2025 summer.     More information on the delivery of the enabling infrastructure projects are included in the project section of the report
1341	Better Off Funding (BoF) Programme	Better Off Funding is a package of $5.64m for Tasman supports the goals of the Three Waters Reform Programme by supporting local government to invest in the wellbeing of their communities in a manner that meets the priorities of both the central and local government.  The programme originally comprised of 21 projects, and now expanded up to 25 projects.	Green	4 Projects in Initiation     4 Projects in Planning      17 Projects in Delivery	June 2027	$5.64 Million	$564,000	First Variation to the funding agreement was executed in July, which changed the reporting portal and the FTE requirement.     All the change requests provided on 8 different projects to the funder have been accepted.    First 6 monthly reporting is being finalised.
1399	Shared Pathways	Shared pathways programme is funded through both DIA(BoF) and   MBIE (Tourism Infrastructure Fund) The two projects under this programme are Pohara shared path and Kaiteriteri Shared Path.	Green	Procurement	Dec 2023	$1,003,714	$20,000 (BoF)	MBIE Tourism Infrastructure Fund funding agreement is yet to received.    Both projects are on track and more details about the projects are in the project section of the report.

Recently Completed Projects

7.1     Moturoa Barbeques and removal of all wood fired burners, was completed in July 2023

7.2     Six new barbecue sites, four single and two double Stainless steel gas hotplates and shade sails are now available to use for free at Moturoa

7.3     Concerns about the fire risk to the forestry on the island were raised by our insurers and the old wood burners have been removed (to be reused on other Council reserves)

7.4     We worked closely with the Parks and Reserves team and local iwi to remove the existing burners and supply new gas barbeques to six locations on Moturoa

7.5     Removal was undertaken to reduce fire risk posed by the old cooking facilities for users and the nearby commercial forestry.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1319- Rabbit Island / Moturoa Solid wood Fire Replacement

 

7.6     This Building Material Recovery Facility has been designed as a flexible covered work area as a trial with Ministry for the Environment which has part funded it.  The twin shelter structure comprises of the largest steel truss and PVC shelters available attached to three rows of 2 x 40-foot shipping containers bolted to a 32.5m x 25m steel reinforced concrete slab.

7.7     The central row of containers has had its sides cut out with steel bracing added so that it is possible to walk and view between the two bays, so it can be run by a single staff member.  

7.8     The shelters are connected to water, wastewater and water services which formed a large part of the work, along with a telecommunication and power duct to future-proof the build.   The contractors did a superb job in constructing a quality asset without inconveniencing the site operator or the public (scrap metal did have to be diverted while the build was in progress to allow room for construction).  

7.9     Asphalt surfacing to connect to the main paved area within the site is happening this week to provide ease of access with a forklift, where upon the facility will be ready to start receiving building site waste for sorting.

1259 -Richmond Resource Recovery Centre Dry Waste Bunker

Property Transactions

8.1     Number and profile of jobs - there are 160 jobs underway.  Mostly land acquisitions for roading (26) and leases (24).  Most of these (58%) are awaiting a response from stakeholders or landowners (table 1). 

Table 1 June 2023 Property workflow

8.2     Jobs over three years old:  A small drop in outstanding property transactions over three years old (47). A key issue is getting a response from landowners and stakeholders (tables 2 and 3).

8.3     Murchison Information Centre.  The tenants have signed a lease for the next four years.  There has not been a lease for the property at 47 Waller St, Murchison, previously.

8.4     The St Arnaud FENZ group is seeking authority to install a 20 ft container on its site for fire-fighting equipment/gear storage.  In addition, the Nelson Tasman Civil Defence group is seeking more storage and wishes to install a second 20ft container.
This high-profile location is unsuitable for a proliferation of containers.  We will be discussing a purpose-built structure to accommodate both organisations.

Table 2 Progress with jobs >3 years old

Table 3 Age of all jobs

Head office improvements

8.5     Work on 4 Wensley St has commenced and will be completed in September 2023.  Work on zone 2 starts followed by zone 3 in December 2023.  Staff will be decanted into the Church in September to allow works to proceed.

Vehicle Fleet Optimisation

8.6     Staff are about to implement the vehicle fleet optimisation programme. A Communications Plan has been developed to consult with staff who utilise vehicles to outline future booking and utilisation of vehicles.  Over the next 12-18 months the fleet numbers will reduce as the optimisation and use of vehicles under the revised booking system is implemented.

8.7     The fleet optimisation programme aims to reduce carbon footprint by purchasing Electric Vehicles (EVs) over time.  In preparation, EV chargers will be installed in the Council carpark to facilitate this transition. 

Facility Maintenance

8.8     The current focus is on preventative maintenance.  This requires developing schedules for building and roof washes, gutter cleaning and carpet cleaning.  With data from the condition survey expected by early next year, we’ll be able to start building plans for painting and other maintenance work.

8.9     Motueka Museum has been flagged as having water ingress issues, so including it in this year’s condition survey will give us better data to make informed decisions.

8.10   Window treatment - Blinds are being installed in the Wangapeka Room next week.  New blinds will also be installed in the Council Chamber windows facing Queen Street. These should be in place by early September.

8.11   Staff are working closely with the new Motueka Library to ensure it is well presented for each judging visit for the national design competition.

Facility Condition survey

8.12   It is intended that 17 properties be condition surveyed before the end of the 2023 calendar year.  This includes a combination of Property, Reserves and Facilities, and Enterprise properties.

8.13   We are delighted to announce Kathy Ktori will be the new Property Assets Officer, taking over the role undertaken by Sue Way.

Figure 1 Condition Report Dashboard

 

Figure 2 Capital expenditure requirements Pohara Hall

 

1.⇩	Pohara Beach Top 10 Holiday Park - Summary AMP (May 2023)	124
2.⇩	Pohara Beach Top 10 Holiday Park - Photos Reports	127
3.⇩	Monthly Report June 2023	200
4.⇩	June H&F Report	212