Community
Grants Subcommittee Agenda – 01 June 2023
7 Reports
7.1
Sport NZ Rural Travel
Fund Applications April 2023
Decision Required
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Report
To:
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Community
Grants Subcommittee
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Meeting
Date:
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1
June 2023
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Report
Author:
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Yulia
Panfylova, Community Partnerships Coordinator
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Report
Authorisers:
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John
Ridd, Group Manager - Service and Strategy
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Report
Number:
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RCSGS23-06-1
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1. Purpose
of the Report / Te Take mō te Pūrongo
1.1 This report provides the Subcommittee with the opportunity to
consider and decide on the 10
applications received during the April 2023 funding round for the Sport NZ Rural Travel Fund.
2. Summary
/ Te Tuhinga Whakarāpoto
2.1 Sport
NZ Rural Travel Fund applications are open to rural sports clubs and rural
school teams with young people aged between 5-19 years. Funding is to reduce
the barriers to participation of rural communities by providing help with the
travel costs of participating in local sports competitions.
2.2 There are two funding rounds
per annum closing 30 April and 31 October. The funding is entirely from Sport
NZ. This year’s allocation is $31,826. Council allocated $5,750 in the October 2022 round. The total
amount available for the April 2023 round is $26,810.
2.3 We
received 12 applications to
the April 2023 round, requesting a total of $50,850.
2.4 The
Community Grants Subcommittee’s role is to consider and decide on the 12
applications received.
3. Recommendation/s
/ Ngā Tūtohunga
That the Community Grants Subcommittee
1. receives
the Sport NZ Rural Travel Fund Applications April 2023 RCSGS23-06-1; and
2. approves the following
allocations of funding to each application:
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Collingwood Area School Netball
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Golden Bay Association Football Club Inc
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Huia Rugby Football Club
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Motueka Buckets Juniors - Basketball
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Motueka High School - Basketball and Netball
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Motueka High School - Rugby Club
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Murchison Netball Club
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Murchison Rugby Football Club
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Takaka Rugby Football Club
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Tapawera Netball Club
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Tapawera Rugby Club
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Tasman Hockey Club
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4.1 Sport NZ Rural Travel Fund applications
are open to rural sports clubs and rural school teams with young people aged
between 5-19 years. Funding is to assist with travel costs of rural young
people participating in local sports competitions.
4.2 There
are two funding rounds per annum closing 30 April and 31 October. The funding
is entirely from Sport NZ with an annual allocation of $23,576. This year in
addition to this we received an additional $8,250 (the same amount will be
available in the next financial year). The total allocated this year is
$31.826.
4.3 There
was $731.60 returned from an application this financial year and $3 carried
over from the last financial year.
4.4 Council
allocated $5,750 in the October 2022 round.
4.5 This
leaves a total allocation of $26,810 available for
the April 2023 round.
4.6 We
received 12 applications (Attachment 1) for the April 2023 round,
requesting a total of $50,850 from the available funding.
4.7 There
are no outstanding
accountability reports.
4.8 Councillors are requested to review the
applications. The grants do not provide for:
· travel costs related to practice or training;
· travel costs of coaches;
· travel costs for regional or national events; and
· travel costs related to interschool events during school time.
4.9 The Subcommittee’s role is to
allocate the funding for the Sport NZ Rural Travel Fund, as we understand the
needs of our local community and can assist with allocating the funding
cost-effectively and where it can generate real benefits to the community. The
allocation of funding provides a local public service and supports community
wellbeing by encouraging young people from rural areas to participate in sports
and recreational activities to enhance their health and wellbeing.
4.10 Please come to the meeting with your
recommendations to discuss with the rest of the Subcommittee for the amount of
funding you would like to allocate to each of the applications.
4.11 Staff have provided the
Subcommittee with comments and guidance on the applications based on fit with
criteria and have suggested recommendations (Attachment 2). Our
recommendations are contained in the following table.
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Organisation
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Amount requested
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Amount recommended
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Collingwood Area School Netball
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$1,600
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$1,600
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Golden Bay Association Football Club Inc
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$17,500
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$6,000
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Huia Rugby Football Club
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$2,600
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$1,560
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Motueka Buckets Juniors - Basketball
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$1,000
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$620
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Motueka High School - Basketball and Netball
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$1,200
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$730
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Motueka High School - Rugby Club
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$600
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$360
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Murchison Netball Club
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$2,000
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$2,000
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Murchison Rugby Football Club
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$2,250
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$2,100
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Takaka Rugby Football Club
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$10,000
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$4,900
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Tapawera Netball Club
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$1,500
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$1,500
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Tapawera Rugby Club
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$2,400
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$1,440
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Tasman Hockey Club
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$8,200
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$4,000
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Total
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$50,850
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$26,810
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5.1 The Subcommittee has the ability to
allocate all or part of the funding available, if the applications meet the
criteria. Staff have recommended amounts for allocation to each of the applicants. If the Subcommittee agrees
with the staff recommendations, they will be allocating a total of $26,810 from
the available funding of $26,810. The Subcommittee can either accept
those recommendations or alter them at the meeting, following discussion,
provided the allocation remains within the budget.
6.1 There are no legal issues with
making the decision to allocate funds from the Sport NZ Rural Travel Fund
budget, provided the Subcommittee allocates the funds according to the
criteria.
7. Iwi
Engagement / Whakawhitwhit ā-Hapori Māori
7.1 The staff did not involve Iwi in the
process for several reasons. Firstly, Sport NZ Rural Travel Fund is only
available to rural sport club teams and rural school club teams, and we have
provided equal opportunity for both groups to apply. Secondly, the grant
process is transparent and consistent to the Sport NZ Guidelines, ensuring that
all eligible applicants are treated fairly. Thirdly, we have informed the
schools and clubs directly about the availability of the grant, and we believe
that this approach is the most effective way to ensure that those who are
eligible for the grant are aware of it and can apply.
8. Significance
and Engagement / Hiranga me te Whakawhitiwhiti ā-Hapori Whānui
8.1 The
decision sought in this report has a low level of significance. The decision
does not have financial implications; it does not deal with strategic
activities or assets; and does not result in changes to the Council’s
levels of service. The decision will be of some public interest, although we
consider that this interest is likely to be relatively low.
8.2 Staff
consider that consultation is not necessary on the decision to allocate the
Sport NZ Rural Travel Fund funding due to the low level of significance of the
decisions. We publicly notified the opportunity to apply for the funding.
9. Communication
/ Whakawhitiwhiti Kōrero
9.1 As part of our ongoing efforts to
improve the efficiency and accessibility of our community grant system, we have
created an online application form for Sport NZ Rural Travel Fund. Starting
from the next grant round, we will be accepting only online applications for
this grant. We believe this change will streamline the application process,
reduce administrative costs, and make it easier for clubs and schools to apply
for funding. The accountability form will migrate online as well.
10. Financial
or Budgetary Implications / Ngā Ritenga ā-Pūtea
10.1 This
funding comes from Sport NZ and only passes through Council for local
distribution.
11.1 The main potential risks to the Council from
allocating the funding through the Sport NZ Rural Travel Fund are that some
groups will not be happy with the allocation they receive, if any, and that the
Subcommittee may not allocate the funding within the Fund criteria. The Subcommittee
can mitigate the risks through clearly explaining the reasons for the decisions
to the applicants and through careful consideration of the applications to
ensure they meet the Fund criteria.
12. Climate
Change Considerations / Whakaaro
Whakaaweawe Āhuarangi
12.1 The allocation of the Sport NZ Rural Travel Fund by
the Council may reduce the greenhouse gas emissions (GHG) through minimising
travel in private cars. Schools and clubs that receive the grants will be
organising bus transportation or carpooling to get to competitions.
13. Alignment
with Policy and Strategic Plans / Te Hangai ki ngā aupapa Here me ngā
Mahere RautakiTūraru
13.1 There are no policy issues with making the
decision to allocate funds from the Sport NZ Rural Travel Fund budget, provided
the Subcommittee allocates the funds according to the criteria.
14. Conclusion
/ Kupu Whakatepe
14.1 There
is funding in the Sport NZ Rural Travel Fund budget for the Subcommittee to
allocate. This funding is entirely from Sport NZ. We have publicly notified the
availability of the funding to provide any groups interested in receiving
funding the opportunity to apply. The Subcommittee needs to apply the Fund
criteria to the consideration of the funding requests.
15. Next
Steps and Timeline / Ngā Mahi Whai Ake
15.1 The Subcommittee’s funding allocation decisions will be
advised to applicants following the meeting.
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1.⇩
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Sport NZ
Rural Travel Fund Applications - April 2023
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9
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2.⇩
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Staff
Recommendations
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50
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