Tasman District
Council Motueka
Community Board Agenda – 16 May 2023
AGENDA
1 Opening, Welcome, KARAKIA
2 Apologies
and Leave of Absence
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Recommendation
That apologies be accepted.
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3 Public
Forum
Registration is required to speak at public
forum. You can register here
4 Declarations
of Interest
5 Confirmation
of minutes
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That the minutes of
the Motueka Community Board meeting held on Tuesday, 18 April 2023, be
confirmed as a true and correct record of the meeting.
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That the confidential
minutes of the Motueka Community Board meeting held on Tuesday, 18 April
2023, be confirmed as a true and correct record of the meeting.
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6 Presentations
6.1 Motueka
West Plan Change.................................... 4
7 Reports
7.1 Motueka
Community Board Chairs Report.............. 6
7.2 Special
Projects 23/24........................................... 24
7.3 Financial
Summary................................................ 35
7.4 Special
Projects Action List.................................... 38
8 Correspondence
Nil
9 Confidential
Session
9.1 Procedural
motion to exclude the public......................... 47
9.2 Appointment
of the Vacant Independent Member of the Public for the Motueka Aerodrome
Advisory Group...................................................................... 47
7 CLOSING
KARAKIA
Tasman District
Council Motueka
Community Board Agenda – 16 May 2023
7 Reports
7.1
Motueka Community Board
Chairs Report
Information Only - No Decision
Required
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Report
To:
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Motueka
Community Board
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Meeting
Date:
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16
May 2023
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Report
Author:
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Brent Maru, Motueka Community Board Chair
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Report
Authorisers:
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Report
Number:
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RMCB23-05-1
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1. Summary
/ Te Tuhinga Whakarāpoto
1.1 This is the
Motueka Community Board Chairperson’s regular monthly report.
2. Recommendation/s
/ Ngā Tūtohunga
That the Motueka
Community Board
1. receives the Motueka Community Board Chairs Report RMCB23-05-1
3.1 Group
Manager – Community Infrastructure, Richard Kirby, has provided a
response to the Board’s letter of 29 April 2023.
3.2 Any
other updates received by the Board on the Transport Options project.
3.3 Board
to note any updates.
4.1 Board
to note the training session scheduled for Friday 2 June at the Motueka Library.
4.2 The
session to be facilitated by a top expert in local body governance, on how to
understand and use Board processes to be effective in our work.
4.3 Board
Member Armstrong developed a portion of the programme earlier this year around
guidelines for members, (1), handling complaints made by constituents and by
Board Members themselves, and (2), introducing our own ideas for projects or
improvements.
4.4 It
is good to see Council staff appreciating and incorporating local ideas into
generic professional development teaching material.
5. Chair - Managing potential conflict of interest
5.1 Councillor’s received advice from the Governance team
about how to manage potential conflicts of interest as both a Councillor and
now for me as Councillor and Chair of the Motueka Community Board.
5.2 I
have had further discussions with both the Chief Executive Officer, Janine
Dowding, and Mayor King of my awareness to manage any such perceived conflict
and I am comfortable that I am able to undertake both roles.
5.3 As
was the case with the recent informal meeting of the Board, the letter drafted
was one that reflected the “elected Members” of the Board with the
three Councillors, whilst being present, abstaining from the specific requests.
5.4 The
Chair, as the facilitator of the meeting, has the role of facilitating and
encouraging wide discussion and feedback and within this role I see no
conflict.
5.5 Certainly,
should at any point I hold a strong view within the Board I recognise this may,
as it may for the other two Councillor’s, require me to raise this
conflict when sitting at the Council table.
5.6 Board
to note.
6. Enforcement priorities
6.1 Members
to start a conversation at a strategic level to consider providing
recommendations / observations to Council relating to specific areas of
enforcement.
6.2 The
Board recognises Council’s obligations to enforce legislation and bylaws,
but in some instances has questioned if the inaction or non-compliance is in
the wider “communities’ interest” to proceed to formal
prosecution.
6.3 Board
to note that in the previous triennium the Enforcement Policy was reviewed by
Council.
6.4 Board
to note that this discussion will be held as part of the open meeting and as
such needs to be at a high strategic level rather than individual cases.
7.1 Correspondence
is attached for review, Attachments 1 – 5.
· 18/04/23 – A
Alach – Whakarewa Street Footpath
· 26/04/23 – C
Hutt – Menz Shed
· 29/04/23 –
MCB – Transport Options Motueka
· 30/04/23 – J
Ritchie – 10yr Planning meeting
· 04/05/23 – R
and S Clifton – Skydiving Operations
8.1 The Action
List is attached for review, Attachment 6.
9.1 Te Maatu – Thorp Bush, Board
Member Hutt attended the Keep Motueka Beautiful meeting 1 May 2023 and was
joined by Senior Horticultural Officer, Beryl Wilkes, and Reserves &
Facilities Manager, Grant Reburn.
9.1.1 Part of the agenda was looking at the cycle & walkway
strategy. I have been asked to mention to the MCB that Thorp Bush tracks
are not to be widened please and kept as they are. Any widening would
threaten the tree roots and surrounding plantings. Can we please advocate
for this in any discussions or submissions. This was also suggested to me
as an action by Beryl so the Community Board is aware of concerns.
9.1.2 There could potentially be a benefit for a track/pathway
cutting across the grass area from the bridge at Avalon Court to meet the
existing pathway to save cyclists and pedestrians using the grass to access
Thorp Bush from that entry point.
9.2 AF8
update - there was a large turnout on Thursday 27 April at the Motueka Memorial
Hall for a presentation on AF8. Format was presentation followed by questions
from the floor.
9.2.1 AF8 project is jointly funded by the South Island Councils.
9.2.2 As well as presenting the science behind a possible Alpine
Fault magnitude 8 earthquake, the presentation was strong on the need for
communities to prepare, build collaboration throughout settlements and plan
about sharing resources.
9.2.3 The prediction based on data predicts 75% likelihood within
the next 50yrs. In terms of predictions this means at "anytime now over
the.next 50yrs".
9.2.4 In preparing for AF8, this in reality provides the planning
and resilience for any other disaster.
9.2.5 Members can get further information from AF8 [Alpine Fault magnitude 8]
9.3 Emergency
Services liaison - Deputy Chair Graham
9.3.1 Opportunity to set up bi- annual or quarterly meetings with
emergency services (namely Fire).
9.3.2 Deputy Chair Graham to arrange suitable date to meet with Fire
and Ambulance.
9.3.3 Members note that the Board Chair meets with Police 2-3 times
per year.
9.3.4 Chair and Deputy Chair to advise other members when dates and
times are scheduled should other members wish to attend.
9.4 Any
other items from Board Members.
10. Motueka
Youth Council
10.1 Any
items from the Motueka Youth Council.
11. Items
from Public Forum
11.1 Any
items raised in the Public Forum requiring further discussion.
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1.⇩
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A Alach -
Whakarewa Street Footpath
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10
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2.⇩
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C Hutt -
Menz Shed
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12
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3.⇩
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MCB -
Transport Options Motueka
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15
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4.⇩
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J Ritchie
- 10yr Planning Meeting
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19
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5.⇩
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R and S
Clifton - Skydiving Operations
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21
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6.⇩
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Action
List
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22
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Tasman District Council Motueka Community Board Agenda – 16 May 2023
7.2 Special Projects 23/24
Decision Required
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Report
To:
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Motueka
Community Board
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Meeting
Date:
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16
May 2023
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Report
Author:
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Emma
Gee, Team Leader - Customer Services (Motueka)
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Report
Authorisers:
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Report
Number:
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RMCB23-05-2
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1. Purpose
of the Report / Te Take mō te Pūrongo
1.1 Members
to decide on the Special Projects to support for 2023-2024.
2. Summary
/ Te Tuhinga Whakarāpoto
2.1 Each
year the Community Board has approximately $55,000 to spend on special projects
suggested by the community, each up to $10,000.
2.2 During
February and March 2023 many ideas were received by the Board, and those which
best fit the criteria were listed for public consultation in early April 2023.
2.3 The
community was asked to rank projects from 1 to 12 (1 being the most
important). An online feedback form was provided, along with a hard copy
form published in The Guardian.
2.4 The
Board must now discuss the feedback from the community, Attachments 1 and 2.
2.5 The
Board to make a decision on projects to support for funding.
3. Recommendation/s
/ Ngā Tūtohunga
That the Motueka
Community Board
1. receives
the Special Projects 23/24 RMCB23-05-2 ; and
2. agrees
to allocate funding to Special Projects 23/24 as follows:
a) Contribute to improvements to the saltwater baths,
including landscaping - $5,000
b) Further security cameras in the CBD, located after
advice from the police - $10,000
c) Complete the Southern end of the walk/cycle path on
Trewavas Street esplanade to both the end of North Street and to the saltwater
baths - $10,000
d) Contribute to reinstating picnic tables and seating
and general landscaping that was removed to build the Motueka library - $10,000
e) Contribute to a walkway upgrade of little Kaiteriteri
to Stephens Bay- $10,000
f) Re-gravel and upgrade the foot/cycle path along
Queen Victoria Street between Whakarewa and Pah Streets - $10,000
g) A picnic table and seating at the Kumaras (Staple
Street) end of the foreshore walkway- $6,000
h) A grant to Sandy Bay – Marahau residents and
ratepayers Association for foreshore and landscape maintenance - $2,500
i) Revamp and update the Motueka map outside of
the I-site building - $1,500
j) A shade sail over the outdoor gym equipment in
Memorial Park beside the tennis courts - $10,000
k) Add a nest swing to the playground on Ted Reed
Reserve, Riwaka - $10,000
l) A table and seating in the Wharepapa grove
Reserve - $8,000
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1.⇩
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Special
Projects 23-24 Feedback
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26
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2.⇩
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Special
Pojects 23-24 Scoring
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34
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