Submissions
Hearing
Agenda – 26 March 2025
3 Reports
3.1
Draft Māpua
Masterplan Submissions Hearing
Decision Required
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Report
To:
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Submissions
Hearing
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Meeting
Date:
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26
March 2025
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Report
Author:
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Anna
McKenzie, Principal Planner – Environmental Policy
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Report
Authorisers:
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Dwayne
Fletcher, Strategic Policy Manager; John Ridd, Group Manager - Service and
Strategy
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Report
Number:
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RSH25-03-1
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1. Purpose
of the Report / Te Take mō te Pūrongo
1.1 The
purpose of this report is to accept the submissions on the proposed Māpua
Masterplan, including three late submissions received on 17, 18 and 20 February
2025.
1.2 This
report also sets out the schedule for speakers at the Hearing. Any changes to
the submitter schedule will be advised at the beginning of the day.
1.3 This
report does not contain the staff deliberations report. This will be provided
to the Council prior to the deliberations, which is scheduled for 28 April
2025.
2. Summary
/ Te Tuhinga Whakarāpoto
2.1 This report is to enable the Hearings
Panel to accept and hear submissions on the draft Māpua Masterplan.
2.2 The
consultation period for the draft Māpua Masterplan was open between 1
November 2024 and 16 February 2025. We received 133 submissions, three of which
are noted as late submissions. This report asks the Strategy and Policy
Committee (acting as the Hearing Panel) to accept the 133 submissions received
up until 16 February 2025, including three late submissions.
2.3 Staff
recommend that the Hearing Panel does not accept any late submissions received
after 21 February 2025. At the time of writing, none have been received beyond
this point.
2.4 All submissions received on the draft
Māpua Masterplan are available here.
2.5 This
report sets out the submitter hearing schedule for 26 March 2025 in Richmond
and via Zoom. Subsequent changes to the submitter order will be advised before
the beginning of the hearing day.
2.6 An
analysis of the submissions received will be presented to the Council prior to
deliberations which are scheduled for 28 April 2025.
3. Recommendation/s
/ Ngā Tūtohunga
That the Submissions Hearing
1. receives
the Draft Māpua Masterplan Submissions Hearing Report RSH25-03-1; and
2. accepts and considers all submissions received on the
draft Māpua Masterplan during the submission period of 1 November 2024 to
16 February 2025; and
3. accepts and considers the following late submissions
received on the draft Māpua Masterplan:
3.1 17 February 2025 - Ridgeview Developments Ltd
3.2 18 February 2025 - Trevor Marshall on behalf of the
Māpua Boat Ramp Community Trust
3.3 20 February 2025 - Jesse Loader on behalf of the
Tamaha Sea Scouts; and
4. declines to accept any late submissions on the draft
Māpua Masterplan received after 21 February 2025.
4.1 The Hearing Panel will consist of the Strategy
and Policy Committee.
4.2 The Hearing is to be held on Wednesday 26
March 2025 at 9.30 am in Richmond at the Council Chambers.
4.3 Deliberations are to be held in Richmond at
the Council Chambers on Monday 28 April 2025 commencing at 9.30 am.
4.4 All submissions received on the draft
Māpua Masterplan are available here.
4.5 Thirty two submitters have indicated they wish
to speak to their submission. Speakers with an email address were contacted
with their schedule speaking time, not all speakers have yet confirmed
attendance at the hearing. Subsequent changes to the submitter speaking
order will be advised at the beginning of the hearing.
4.6 Each submitter has been allowed a maximum of
five minutes to speak to their submission. This time includes any points
of clarification from the Hearing Panel. If the submitter uses their full
five minutes, there is no additional time for questions due to the number of
submitters wishing to be heard. Organisations have been allocated 10 minutes to
speak.
4.7 Staff have asked submitters to be available
from the start of the half-hour that they have been assigned to, and staff have
allocated up to seven submitters per half-hour. This is in the knowledge that
some will not use their allocated five minutes and that there may be some
submitters who do not attend.
4.8 At the
Council Meeting on 24 October 2024, the Council agreed that the Strategy and
Policy Committee would hear and deliberate on submissions and approve the final
Māpua Masterplan.
4.9 The purpose
of the hearing panel is to:
4.9.1 consider the views of submitters (from this hearing and
from the written submissions); and
4.9.2 deliberate on changes that may need to be made to the
draft Māpua Masterplan.
4.10 The Hearings Panel chair will seek direction from the
Hearings Panel on any additional matters raised during the Hearings, which
require staff advice in the staff deliberations report.
5. Analysis
and advice / Tātaritanga me ngā tohutohu
5.1 The schedule of this hearing is attached as
Attachment 1. Any changes to the submitter speaking order will be
advised at the beginning of the hearing.
5.2 Each submitter has been allowed a maximum of
five minutes to speak to their submission. A maximum of 10 minutes has been
allowed for organisations. This time includes any points of clarification from
the Hearing Panel.
5.3 Staff have asked submitters to be available
from the start of the hour that they have been assigned, and staff have
allocated up to 12 submitters per hour. This is in anticipation that some will
not use their allocated time and that some submitters may not attend.
5.4 Submitters will be present either in person or
on Zoom.
6.1 The options are outlined in the following
table:
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Option
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Advantage
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Disadvantage
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1.
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Receives and considers all submissions,
including any late submissions up until 21 February 2025.
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All submitters who wish to be heard can
be heard and submissions can be considered within the deliberations report.
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Any late submissions (beyond the 21
February 2025) may not be able to be heard.
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2.
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Receives and considers all submissions
received during the consultation period.
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All submitters who submitted within the
consultation timeframes can be heard and submissions can be included within
the deliberations report.
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Submitters wishing to place a late
submission may not feel they have been heard by the Council.
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6.2 Option 1 is recommended.
7.1 To ensure due process, it is important that
the Hearing Panel receives and considers submissions with an open mind.
7.2 In the case of a significant decision, the
Council must ensure that the decision is made in accordance with the provisions
of sections 77, 78, 80, 81 and 82 of the Local Government Act 2002 (LGA). In
summary, the Council must:
7.2.1 identify
and assess the reasonably practicable options;
7.2.2 consider
the views of interested and affected parties; and
7.2.3 establish
processes for Māori to participate in decision-making.
7.3 The Council must also ensure that the
principles of consultation are met. This means that people who will or may be
affected or have an interest have reasonable access to relevant information,
including about the purpose and scope of the decisions, and are encouraged to
present their views. The Council must ensure that:
7.3.1 submitters can present their views in a manner and
format appropriate to their preferences;
7.3.2 the views
presented are received with an open mind; and
7.3.3 submitters have access to a clear record and explanation of
the relevant decisions made by the Council.
7.4 At its meeting on 24 October 2024 the Council
agreed to use a process similar to the Local Government Act 2002 Special
Consultative Procedure involving written submissions, hearings and
deliberations.
7.5 At the same meeting the Council approved the
draft Māpua Masterplan and Draft Māpua Masterplan Supporting
Information for consultation.
7.6 Consultation
on the draft Māpua Masterplan needs to meet the requirements of section 82
of the Local Government Act 2002, as well as the Council’s Significance
and Engagement Policy. The Council has broad discretion about how to carry out
consultation under section 82. On this occasion, this includes providing the
opportunity to present submissions to the Council.
8. Iwi
Engagement / Whakawhitiwhiti ā-Hapori Māori
8.1 The Masterplan was developed in
partnership with ngā iwi as Treaty Partners and in accordance with the
Relationship Agreement signed in December 2023 by the eight iwi of Te Tauihu
and the three councils of Te Tauihu.
8.2 Ngā iwi involvement in the
Masterplan project has included participation in multiple hui and providing
representation at Council workshops and community engagement events. In
collaboration with ngā iwi, a video on the significance of Māpua to
ngā iwi and posters on ngā iwi background, Te Ao Maori Values and
Visions and archaeological evidence were included with the public consultation
material.
8.3 Ngā iwi
were notified about the submission period for the draft Māpua Masterplan.
A submission in support of the masterplan was received from Ngāti Rarua.
9. Significance
and Engagement / Hiranga me te Whakawhitiwhiti ā-Hapori Whānui
9.1 The key decision sought in the report is to
accept and hear submissions on the wider engagement and consultation process
for the Māpua Masterplan and is of low significance in of itself. However,
the submissions are a key part of the consultation process for the Māpua
masterplan, which is of medium to the public generally and high significance to
residents of Māpua.
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Issue
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Level of
Significance
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Explanation of
Assessment
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1.
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Is there a high level
of public interest, or is decision likely to be controversial?
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Moderate
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Key part of
Māpua Masterplan consultation process, which is of moderate-high
significance.
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2.
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Are there impacts on
the social, economic, environmental or cultural aspects of well-being of the
community in the present or future?
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Low
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This decision is to
accept the submissions received. No decisions are sought on the substantive
issues.
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3.
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Is there a
significant impact arising from duration of the effects from the decision?
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High
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This is the only
opportunity for any late submitters to be heard, however at the time of
writing there are none.
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4.
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Does the decision
relate to a strategic asset? (refer Significance and Engagement Policy for
list of strategic assets)
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No
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The decision does not
relate to a strategic asset.
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5.
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Does the decision
create a substantial change in the level of service provided by Council?
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No
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The decision does not
change any level of service.
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6.
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Does the proposal,
activity or decision substantially affect debt, rates or Council finances in
any one year or more of the LTP?
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No
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This decision is to
accept submissions, which does not have any budgetary implications.
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7.
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Does the decision
involve the sale of a substantial proportion or controlling interest in a CCO
or CCTO?
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No
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This decision does
not have any impact on a CCO or CCTO.
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8.
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Does the
proposal or decision involve entry into a private sector partnership or
contract to carry out the deliver on any Council group of activities?
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No
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This decision does
not involve a private sector partnership or contract.
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9.
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Does the proposal or
decision involve Council exiting from or entering into a group of
activities?
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No
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This decision does
not involve Council exiting from or entering into a group of activities.
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10.
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Does the proposal
require particular consideration of the obligations of Te Mana O Te Wai
(TMOTW) relating to freshwater or particular consideration of current
legislation relating to water supply, wastewater and stormwater
infrastructure and services?
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No
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This decision does
not require consideration of Te Mana o te Wai
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10. Communication
/ Whakawhitiwhiti Kōrero
10.1 All submitters have had the opportunity to indicate
whether they would like to speak to their submission at a hearing. Those who
indicated that they wished to speak have been contacted to arrange a time
during the hearing.
11. Financial
or Budgetary Implications / Ngā Ritenga ā-Pūtea
11.1 The decision to accept submissions has no financial
implication. The deliberations on submissions in April will consider the
financial implications as part of deliberating on the content in the
submissions.
12.1 There is a low-level reputational risk if late
submissions are not accepted as submitters may not feel that they have been
heard by Council.
13. Climate
Change Considerations / Whakaaro
Whakaaweawe Āhuarangi
13.1 There are no climate change considerations associated
with the decision to accept submissions.
14. Alignment
with Policy and Strategic Plans / Te Hangai ki ngā aupapa Here me ngā
Mahere Rautaki Tūraru
14.1 Not applicable.
15. Conclusion
/ Kupu Whakatepe
15.1 This report recommends that the Hearing Panel (the
Strategy and Policy Committee) accept the submissions received during the
consultation period of 1 November 2024 to 16 February 2025. It also recommends
that the Hearing Panel accepts the three late submissions received up until 21
February 2025, and declines to accept those received after that date.
15.2 The report also lists (Attachment 1) the proposed order
of submitters on the day of the hearing for those wishing to speak in support
of their submission. Staff will provide a deliberations report to the Hearing
Panel prior to the deliberations, which is to be held on 28 April 2025.
16. Next
Steps and Timeline / Ngā Mahi Whai Ake
16.1 The next steps for development of the Māpua Masterplan are:
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26 March 2025
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Hearing
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28 April 2025
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Deliberations
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26 June 2025
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Strategy and Policy Committee approve final Māpua
Masterplan
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