Golden Bay Rec
Park Management Committee Agenda – 10 September 2024
7 Reports
7.1
Granting a Lease
to Mohua Menzshed at Golden Bay Recreation Park TĀkaka
Decision Required
|
Report
To:
|
Golden
Bay Recreation Park Management Committee
|
|
Meeting
Date:
|
10
September 2024
|
|
Report
Author:
|
Margot
Wilson, Property Officer
|
|
Report
Authorisers:
|
Richard
Kirby, Group Manager - Community Infrastructure
|
|
Report
Number:
|
RGBCB24-08-6
|
1. Purpose
of the Report / Te Take mō te Pūrongo
1.1 To
brief the Committee regarding the purchase of the Tākaka Scout Hall
building by the Mohua Menzshed group, and to ask for the Committee’s
recommendation for the Council to publicly notify the intention to grant a
lease to Mohua Menzshed for the building’s current site at Golden Bay
Recreation Park.
2. Summary
/ Te Tuhinga Whakarāpoto
2.1 The
Tākaka Scout Troop ceased operations some years ago. Scout Association NZ
headquarters officially declared the building as surplus to requirements in
2023.
2.2 In
January 2024 the Mohua Menzshed group sent an enquiry to Council’s
Property Services Department as to any existing available buildings they might
be able to consider for a new workshop – as they were experiencing
significant cost overages with their previous plans to build a new building at
Golden Bay Recreation Park.
2.3 Council
staff suggested the group consider the Tākaka Scout Hall. After an
inspection, the Menzshed indicated serious interest in the building and
proceeded negotiating with Scout Association NZ.
2.4 In
early July, Nick Chin – Council’s Enterprise & Property
Services Manager, endorsed, on behalf of Council, under delegation, an
agreement between Mohua Menzshed and Scout Association NZ to transfer the
ownership of the Tākaka Scout Building to the Menzshed. A few days later,
the Menzshed purchased the Scout Hall with the hope of being granted a lease
for the Council owned land under the building.
2.5 As
this land is governed by the Reserves Act 1997, a public notification process
is required before a lease can be offered. This report asks the Committee to
recommend to Council that a public notification process be undertaken.
2.6 The
Golden Bay Recreation Park Management Committee has the delegation to recommend
to Council or the Operations Committee (as appropriate) the granting of leases
or licences on the Golden Bay Recreation Park.
3. Recommendation/s
/ Ngā Tūtohunga
That the Golden Bay Rec Park Management
Committee:
1. receives
the Granting a Lease to Mohua Menzshed at Golden Bay Recreation Park Takaka
Report RGBCB24-08-6; and
2. recommends
to the Tasman District Council that public notification to grant a ‘five
plus five’ (ten-year) Lease to Mohua Menzshed located at Golden Bay
Recreation Park with Record of Title: NL75/221 – Pt Lot 1A DP 2371,
pursuant to Section 54(1)(b) and (2) of the Reserves Act 1977 be undertaken;
and
3. requests
that the report and decision be forwarded to the Golden Bay Community Board,
for its information.
4.1 The
Tākaka Scout Troop numbers had been dwindling for many years until several
years ago - all activity finally ceased. Hoping to cover their rent in the
interim and one day re-form the troop, local Scouts management hired out their
building to a small private business involved with boxing training. Council was
not consulted on this subletting and would not have been able to approve it as
the boxing group was a private business. Private businesses are restricted from
trading on reserve land as stipulated by the Reserves Act 1977 and this act
governs the Golden Bay Recreation Reserve.
4.2 Council’s
Property Services staff had been in communication with the local Scouts
managers regarding this breach of lease for many years (at least since 2019).
In 2021, Council staff began communicating directly with managerial staff at
Scout Association NZ headquarters in Wellington regarding the maintenance
issues and general underutilisation of this hall and two others.
4.3 In
2023, a new South Island Manager took over at Scout Association NZ and that
person began seriously analysing the state of and usage of the various halls
owned by Scout Association NZ in the South Island. Ultimately, the Wakefield
Scout Hall and Tākaka Scout Hall were deemed surplus to requirements and
Scout Association NZ indicated that they would be willing to sell the buildings
to any Reserve Act appropriate/Council approved community groups.
4.4 Nearing the end of 2023, the
Mohua Menzshed decided that their Council approved plan to build a new workshop
on Golden Bay Recreation Reserve was looking to be too costly.
Members contacted Council staff enquiring as to any existing buildings that
this group could either use temporarily or permanently. Council staff
suggested the Tākaka Scout building and arranged for a viewing.
4.5 Council
has had one other similar interaction with a Men’s Shed group – the
one in Tapawera. That group also ended up purchasing a former Scout Hall
– at Tapawera Memorial Recreation Reserve. That arrangement has worked
out well for Council and the group as well as for the local community.
Therefore, Council Staff were eager to discuss the Mohua Menzshed possible
purchase of the Tākaka Scout Hall.
4.6 In
early July of 2024 Nick Chin – Council’s Enterprise & Property
Services Manager, endorsed, on behalf of Council under delegation, an agreement
between the Menzshed and Scout Association NZ to transfer ownership of the
Scout Hall. A few days later, Mohua Menzshed purchased the building with
the hope of being granted a lease for the Council owned land under the
building.
4.7 Council’s
previous approval for Mohua Menzshed to build a new building on land at Golden
Bay Recreation Park will remain open until the group decides whether or not
their long-term future is with the former Scout Hall or with the new build
project.
4.8 Council
staff are now proceeding with the process of required approvals and procedures
regarding Mohua Menzshed’s request for a five plus five-year (ten-year)
lease at this site.
5. Analysis
and Advice / Tātaritanga me ngā tohutohu
5.1 Council
staff need to notify the Golden Bay Recreation Park Committee of any proposed
changes of ownership/tenancies of community buildings and/or occupations on
Public Park land or Reserve Land (in particular any occupations longer than
five years) to attain the Committee’s feedback and approvals on such.
5.2 This
building has alternately been underutilised and in breach of lease for the past
several years (longer than five). It will be beneficial to have a confirmed
not-for-profit community group occupying it again both to re-align it with
regulations as well as to having the building looked after and maintained.
5.3 Also,
the Menzshed is a growing entity – being a social outlet for men in
particular that also teaches useful and fun skills in a non-judgemental
environment. This will bring new activities, people and energy to the park as
well as to the community.
5.4 The
group states that their current membership stands at 16 without any recruitment
efforts thus far. They envisage capping membership in the future to around 35.
Current projects include predator traps and outdoor furniture. They are not
intending to enlarge the footprint of the building, but they anticipate
spending roughly $35,000 in the immediate future for weather proofing,
painting, electrical upgrades, mobility access and basic building
fit-out. This is all much-needed work.
5.5 The desired action is for the
Golden Bay Recreation Park Committee to recommend that Council undertake Public
Notification of an intention to grant a ten-year lease (five
years plus a right of renewal of a further five years) to Mohua Menzshed at
Golden Bay Recreation Park.
6.1 The
options are outlined in the following table:
|
Option
|
Advantage
|
Disadvantage
|
|
1.
|
Support the granting of a land lease for
the site for the full 10 years – allowing Mohua Menzshed to stay at
Golden Bay Recreation Park and have assurance they will be allowed to
accomplish their plans long term.
|
This option would give new life to an
existing building on Council land - supporting a worthy organisation and
supporting the community itself as a follow-on.
|
Other than staff time and effort, there
is no real disadvantage – unless the Committee knows of another group it would prefer here or would prefer to
have the building removed.
|
|
2.
|
Support the granting of a land lease for
the site for less than the full 10 years – no doubt causing Mohua
Menzshed some worry – perhaps causing them to spend/do less on
refurbishing the building and/or worrying that they may have to sell the
building or move it in the future – negatively altering their long-term
plans.
|
This shorter tenure may inspire Menzshed
to fast track their plans – improving the state of the building and
increasing membership/activities faster. Or this might cause the Menzshed to
try to sell the building to another approved group that the Committee may prefer or the building might
get moved off site – some staff and Committee members may prefer this.
|
Fast tracking plans may cause this
project to fail financially and/or fail to improve the building in a
considered & timely/good quality fashion and/or fail to draw enough new
members / new activities.
|
|
3.
|
Decline to grant a lease for the site at
Golden Bay Rec Park forcing Mohua Menzshed to move the building elsewhere or
sell it to a group that the Committee does support at the site.
|
The Committee may know of another group it feels is more suitable for the
building and site. The Committee may wish to have this building removed.
|
This would cause Mohua Menzshed some
inconvenience of time, effort and costs to either find another site and move
the building or try to sell it.
|
6.2 Option one is recommended.
7.1 This
offering of a lease on this land is governed by The Reserve Act 1977 –
Section 54(1)(b) and the requirement of Public Notification is governed by The
Reserve Act 1977 - Section 54(2) as follows:
54 Leasing
powers in respect of recreation reserves
(1) With the prior consent of
the Minister, the administering body, in the case
of a recreation reserve that is vested in the administering body, may from time
to
time, in the exercise of its functions under section 40, to the extent necessary to give
effect to the principles set out in section 17,—
(b) lease
to any voluntary organisation part of the reserve for the erection of . . .
other building and structures . . . or lease to any voluntary organisations any
such . . . other buildings already on the reserve . . .
provided that a lease granted by the administering body . . . given on the
ground
that he or she considers it to be in the public interest, permit the
erection of
buildings and structures for sports, games, or public recreation not directly
associated with outdoor recreation: . . .
(2) Before granting any lease or licence under subsection (1) (other
than a lease or
licence to which the second
proviso to paragraph (d) applies), the administering
body shall give public
notice in accordance with section
119 specifying the lease or
licence proposed to be
granted, and shall give full consideration in accordance
with section
120 to all objections and submissions in relation to the
proposal received
pursuant to the said section
120.
7.2 This
building has been in its same location for at least 20 years. It does not
meaningfully interfere with the public’s access to the relevant land and
the proposed use (Menzshed) is rather similar to the previous use (Scouts).
8. Iwi
Engagement / Whakawhitiwhiti ā-Hapori Māori
8.1 Wakatū Incorporation will be
consulted with regarding this lease as per its agreement with Tasman District
Council from 2018, relevant excerpt as follows:
“Community Leases:
These are typically occupations
of reserves held under the Reserves Act 1977, or “Parks” (land held
in fee simple but operating as a park). They are to community groups that
provide benefits to the community. Examples would be sporting clubs,
playcentres/kindergartens, providers of services to the elderly, scout groups,
hobby groups (darts, “Menz Shed”). The Council generally
grants leases of five years. You indicated you did not need to be
notified of leases to community groups where the term was five years or less.
Outcome: No need to
consult if the lease is to a community group for 5 years or less.”
8.2 As
this lease is longer than five years, consultation with Wakatū
Incorporation will be necessary. A response will be needed before the final
draft and signing are undertaken.
8.3 In
the interest of being open and transparent, we will also notify Manawhenua ki
Mohua of this intended lease.
9. Significance
and Engagement / Hiranga me te Whakawhitiwhiti ā-Hapori Whānui
|
|
Issue
|
Level of
Significance
|
Explanation of
Assessment
|
|
1.
|
Is there a high level
of public interest, or is decision likely to be controversial?
|
LOW
INTEREST
|
Neither this site nor
the building have garnered any public comments or complaints over the years.
The site is not known to hold any particular significance to the community.
|
|
2.
|
Are there impacts on
the social, economic, environmental or cultural aspects of well-being of the
community in the present or future?
|
LOW
IMPACT
|
The activities of the
group provide skill training and recreational and social benefits to
participants.
|
|
3.
|
Is there a
significant impact arising from duration of the effects from the decision?
|
NO
|
The proposed lease is
five years with a 5-year Right of Renewal; the additional 5 years ROR may be
offset by the community benefits generated.
|
|
4.
|
Does the decision
relate to a strategic asset? (refer Significance and Engagement Policy for
list of strategic assets)
|
NO
|
The whole of Golden
Bay Recreational Park is a strategic asset – but this proposal only
involves a small area of the park that has been in use for decades.
|
|
5.
|
Does the decision create
a substantial change in the level of service provided by Council?
|
NO
|
Once a contract is
entered into, there is little service interaction required from Council.
|
|
6.
|
Does the proposal,
activity or decision substantially affect debt, rates or Council finances in
any one year or more of the LTP?
|
NO
|
While there is an
annual fee, the purpose is essentially to defray costs of Council staff time
rather than to add to Council income.
|
|
7.
|
Does the decision
involve the sale of a substantial proportion or controlling interest in a CCO
or CCTO?
|
NO
|
There are no sales
and no CCO’s or CCTO’s involved in this decision.
|
|
8.
|
Does the
proposal or decision involve entry into a private sector partnership or
contract to carry out the deliver on any Council group of activities?
|
NO
|
There are no private
sector partnerships/contracts involved here – just a proposal for a
community lease.
|
|
9.
|
Does the proposal or
decision involve Council exiting from or entering into a group of
activities?
|
NO
|
The decision only
involves offering a legal occupation contract to a community group tenant.
|
|
10.
|
Does the proposal
require particular consideration of the obligations of Te Mana O Te Wai
(TMOTW) relating to freshwater or particular consideration of current
legislation relating to water supply, wastewater and stormwater
infrastructure and services?
|
NO
|
Water supply/use is
not really a factor. It is not expected that the new activities here will use
much water.
|
10. Communication
/ Whakawhitiwhiti Kōrero
10.1 Council
Staff were in regular contact with Scout Association NZ until the recent sale
of its building. That dialogue has now come to a natural end.
10.2 Council
Staff have been in regular contact with Mohua Menzshed regarding the process of
the building purchase. Discussions with the group continue now regarding the
approvals / Public Notification / Submissions processes.
10.3 Upon
commencement of a public notification process, Council Staff will be in contact
with members of the public making submissions.
11. Financial
or Budgetary Implications / Ngā Ritenga ā-Pūtea
11.1 If
this lease is approved, the annual rental fee is currently $345 incl GST.
11.2 A
major benefit to Council in this arrangement is that the Menzshed, as building
owner, is liable for all outgoings and building maintenance. Had Council
not approved the sale of the building to this group, it is likely that the
building would have been offered to Council, at which point, if accepted, all
outgoings and maintenance would have been at Council’s expense. This
building requires a significant amount of overdue maintenance work.
12.1 Council
staff are of the opinion that offering this lease holds little to no risk to
Council.
13. Climate
Change Considerations / Whakaaro
Whakaaweawe Āhuarangi
13.1 The
site occupation in this report was considered by staff in accordance with the
process set out in the Council’s Climate Change Consideration Guide 2022.
The offering of a new five plus five-year (ten-year) lease for this site will
not impact on Council’s carbon footprint or increase production of
greenhouse gases. The usage of this site will not change in any substantial way
ecologically for the next ten years - from its use for the past 20 years.
13.2 Climate
change will likely have little effect on this organisation or this site. The
location is not known to be flood prone.
13.3 A
new five plus five-year (ten-year) lease for this community group occupation
aligns with the Council’s and Central Government’s Climate Change
plans in that having community support and activity groups situated locally
reduces the need for long-distance travel and thus vehicle emissions.
14. Alignment
with Policy and Strategic Plans / Te Hangai ki ngā aupapa Here me ngā
Mahere Rautaki Tūraru
14.1 Golden
Bay Recreation Park land is classified as Reserve Land and thus the Golden Bay
Reserve Management Plan and all Council’s Reserves General Policies apply
here.
14.2 The
current Golden Bay Reserves Management Plan was written in 2003. It simply
mentions this and a few other community leases but makes no recommendations
regarding them.
14.3 The
Scouts lease in effect at that time for this building expired in 2003. A
subsequent five-year lease was signed in 2007 – which expired in 2012.
After that, Council had great difficulty reaching and communicating with both
local and executive members of Scouts regarding this building – thus
another lease was drafted in 2018 - but never executed.
14.4 Plainly
this lease is not contemplated in the 2003 Golden Bay Reserves Management Plan
however, this occupation is considered by Council staff to be consistent with
the Tasman District Council Reserves General Policy
15. Conclusion
/ Kupu Whakatepe
15.1 The
staff recommendation is that the Golden Bay Recreation Park Committee
recommends to Council that a public notification process be undertaken
regarding an intention to grant a five plus five-year (ten -year) lease
to the Mohua Menzshed at Golden Bay Recreation Park.
16. Next
Steps and Timeline / Ngā Mahi Whai Ake
16.1 The
recommendations from this report will be referred to the next Full Council
meeting on 12 September 2024.
16.2 A
minimum one-month public notification process will likely be undertaken in
November 2024.
16.3 The
Submissions Hearing will be scheduled approximately two months following
closure of submissions.
16.4 The
Submission results will be referred back to the Full Council one to two months
following the Hearing.
16.5 Assuming
the decision is made to grant the lease, the lease document will then be
finalised and sent to Mohua Menzshed for signing.
Nil
Golden Bay Rec
Park Management Committee Agenda – 10 September 2024
7.2 Granting a Five-Year Lease to Golden Bay Toy
Library Incorporated at "Brownie's Inn"
Decision Required
|
Report
To:
|
Golden
Bay Recreation Park Management Committee
|
|
Meeting
Date:
|
10
September 2024
|
|
Report
Author:
|
Margot
Wilson, Property Officer
|
|
Report
Authorisers:
|
Richard
Kirby, Group Manager - Community Infrastructure
|
|
Report
Number:
|
RGBRPM24-09-1
|
1. Purpose
of the Report / Te Take mō te Pūrongo
1.1 To
inform the Committee that the existing lease of “Brownie’s
Inn” expired on 30 November 2023 and that the previous Head-Lessee - the
Collectible Vehicle Club of Golden Bay Incorporated - has decided to wind-up
their organisation.
1.2 Council
Staff ask for the Committee’s recommendation for Council to publicly notify
the intention to grant a new five-year lease to the Golden Bay Toy Library
Incorporated (the current Sub-Lessee) for Brownie’s Inn at Golden Bay
Recreation Park.
2. Summary
/ Te Tuhinga Whakarāpoto
2.1 The
Collectible Vehicle Club of Golden Bay Inc has decided to wind-up their
organisation coinciding with their lease of Brownies Inn having expired on 30
November 2023.
2.2 They
have been sub-leasing the use of the Brownie’s Inn building at the
Recreation Park to the Golden Bay Toy Library Inc for several years. This has
been with Council approval.
2.3 The
Golden Bay Toy Library Inc would like to sign a new five-year lease here - as
sole tenant.
2.4 Since
this tenancy began long after the drafting of the Golden Bay Reserve Management
Plan, this occupation is not mentioned in that plan and therefore requires a
Public Notification process per the Reserves Act 1977 Sec 54 (2).
2.5 The
Golden Bay Recreation Park Management Committee has the delegation to recommend
to the Council or the Operations Committee (as appropriate) the granting of
leases or licences on the Golden Bay Recreation Park.
3. Recommendation/s
/ Ngā Tūtohunga
That the Golden
Bay Rec Park Management Committee
1. receives
the Granting a Five-Year Lease to Golden Bay Toy Library Incorporated at
"Brownie's Inn" Report RGBRPM24-09-1; and
2. recommends to the Tasman District Council that public
notification of an intention to grant a new five-year Community Lease to Golden
Bay Toy Library Incorporated located at Brownie’s Inn on Golden Bay
Recreation Park – with Record of Title: NL62/224 – Pt Sec 22
Tākaka DIST, pursuant to Section 54(1)(b) and (2) of the Reserves Act 1977
be undertaken; and
3. requests that the report and decision be provided to
the Golden Bay Community Board, for its information.
4.1 The Collectible Vehicle Club of
Golden Bay Inc has been in operation for over two decades with many long-term
members. For much of the last twenty years, the group has been using
Brownie’s Inn as their clubrooms.
4.2 As the club’s use of the
building was intermittent – they eventually offered a sub-lease
arrangement to the Golden Bay Toy Library Inc some years ago - with
Council’s permission.
4.3 After many years of operation,
the Vehicles Club has decided to wind down. Both the club and Council staff are
happy for the Toy Library to take-over sole responsibility for the Community
Lease here.
4.4 The Toy Library has communicated
their wish to stay and their ability to take over the lease responsibilities at
Brownie’s Inn.
5. Analysis
and Advice / Tātaritanga me ngā tohutohu
5.1 Council staff need to notify the Golden
Bay Recreation Park Committee of any proposed changes of ownership/tenancies of
community buildings and/or occupations on Golden Bay Rec Park to attain the
Committee’s feedback and approvals on such.
5.2 This building holds some sentimental
value for the local community which needs to be respected. Having a responsible
tenant operating from it regularly will help identify and quickly undertake any
maintenance problems that may develop in an older building of this nature.
5.3 The Toy Library has been using this
building for several years already – so they are already shifted in and
“ready to go” as the “new” tenant. This group is
also well-liked and the service they provide for the community is
well-appreciated.
5.4 The group is aware that Golden Bay
A&P Association have exclusive use and priority over the use of
Brownie’s Inn during the annual A&P show held at the Rec Park each
January.
5.5 The desired action is for the Golden Bay
Rec Park Management Committee to recommend that Council undertake Public
Notification of an intention to grant a five-year lease to the Golden Bay Toy
Library Incorporated at Golden Bay Recreation Park.
6.1 The options are outlined in the
following table:
|
Option
|
Advantage
|
Disadvantage
|
|
1.
|
Support the granting of a Community Lease
& recommend undertaking a Public Notification process for occupation of
the site – allowing the Golden Bay Toy Library Inc to stay at Golden
Bay Recreation Park with little interruption.
|
This option would allow for continued
current and regular use of an older & rather historic local building on
Council land - supporting a worthy organisation and supporting the community
itself as a follow-on.
|
Other than staff time and effort, there
is no real disadvantage – unless the Committee knows of another group
it would prefer here or would prefer to have the building empty.
|
|
2.
|
Decline to support the granting of a
lease for the site at Golden Bay Rec Park forcing the Golden Bay Toy Library
to have to search for other suitable premises and move elsewhere.
|
The Committee may know of another group
it feels is more suitable for the building and site. Or the Committee may
wish to have this building left empty.
|
This would cause the Golden Bay Toy
Library Inc some considerable inconvenience of time, effort and costs to find
another site.
|
6.2 Option one is recommended.
7.1 As the Golden Bay Recreation Park is
classified as Recreation Reserve land, the offering of a lease on this land is
governed by The Reserve Act 1977 – Section 54(1)(b) and the requirement
of Public Notification is governed by The Reserve Act 1977 -- Section 54(2) as
follows:
54 Leasing
powers in respect of recreation reserves
(1) With the prior consent of
the Minister, the administering body, in the case
of a recreation reserve that is vested in the administering body, may from time
to
time, in the exercise of its functions under section 40, to the extent necessary to give
effect to the principles set out in section 17,—
(b) lease
to any voluntary organisation part of the reserve for the erection of . . .
other building and structures . . . or lease to any voluntary organisations any
such . . . other buildings already on the reserve . . .
provided that a lease granted by the administering body . . . given on the
ground
that he or she considers it to be in the public interest, permit the
erection of
buildings and structures for sports, games, or public recreation not directly
associated with outdoor recreation: . . .
(2) Before granting any lease or licence under subsection (1) (other
than a lease or
licence to which the second
proviso to paragraph (d) applies), the administering
body shall give public
notice in accordance with section
119 specifying the lease or
licence proposed to be
granted, and shall give full consideration in accordance
with section
120 to all objections and submissions in relation to the
proposal received
pursuant to the said section
120.
7.2 This
building has been at the Recreation Park for well over 20 years. Having it
leased out to a community group assists in identifying and undertaking any
needed maintenance. An occupation does not meaningfully interfere with
the public’s access to the relevant land and the lease includes a clause
stating that that the Golden Bay A&P Association have
exclusive use and priority over the use of Brownie’s Inn during the
annual A&P show held at the Rec Park each January.
8. Iwi
Engagement / Whakawhitiwhiti ā-Hapori Māori
8.1 No engagement with Iwi has taken place
or is proposed as this building has been in place for well over twenty years
and the current tenant has been operating from the building for three to four
years as Sub-Lessee. The previous Head-Lessee operated from this building
for well over ten years.
8.2 There are no changes planned to the
building itself and no material change to its use.
8.3 The proposed term of lease is the
standard five-year term - not requiring any special notification.
9. Significance
and Engagement / Hiranga me te Whakawhitiwhiti ā-Hapori Whānui
|
|
Issue
|
Level of
Significance
|
Explanation of
Assessment
|
|
1.
|
Is there a high level
of public interest, or is decision likely to be controversial?
|
LOW TO MODERATE
|
The Toy Library has
been sharing the building under a legal/signed-sub-lease with the Collectible
Vehicle’s Club for several years. The Vehicle Club’s lease was
renewed via Public Notification five years ago without issue. The tenants
have respected all the terms of their contracts. No community concerns are
anticipated.
|
|
2.
|
Are there impacts on
the social, economic, environmental or cultural aspects of well-being of the
community in the present or future?
|
LOW
|
Not renewing this
occupation would have some impact on the large number of families using the
Toy Library.
|
|
3.
|
Is there a
significant impact arising from duration of the effects from the decision?
|
LOW
|
Standard occupation
duration is five years - causing little to no public concern.
|
|
4.
|
Does the decision
relate to a strategic asset? (refer Significance and Engagement Policy for
list of strategic assets)
|
LOW
|
The whole of Golden
Bay Recreational Park is a strategic asset – but this proposal only
involves a small area of the park that has been in use for decades.
|
|
5.
|
Does the decision
create a substantial change in the level of service provided by Council?
|
LOW
|
Once a contract is
entered into, there is little service interaction required from Council.
|
|
6.
|
Does the proposal,
activity or decision substantially affect debt, rates or Council finances in
any one year or more of the LTP?
|
LOW
|
While there is an
annual fee, the purpose is essentially to defray costs of Council staff time
rather than to add to Council income.
|
|
7.
|
Does the decision
involve the sale of a substantial proportion or controlling interest in a CCO
or CCTO?
|
N/A
|
There are no sales
and no CCO’s or CCTO’s involved in this decision.
|
|
8.
|
Does the
proposal or decision involve entry into a private sector partnership or
contract to carry out the deliver on any Council group of activities?
|
N/A
|
The contract here is
simply to quantify and clarify terms of the tenant’s occupation.
|
|
9.
|
Does the proposal or
decision involve Council exiting from or entering into a group of
activities?
|
LOW
|
The decision only
involves offering a legal occupation contract to a renewing tenant.
|
|
10.
|
Does the proposal
require particular consideration of the obligations of Te Mana O Te Wai
(TMOTW) relating to freshwater or particular consideration of current
legislation relating to water supply, wastewater and stormwater
infrastructure and services?
|
N/A
|
Water supply/use is
not really a factor with these previously existing occupation contracts.
|
10. Communication
/ Whakawhitiwhiti Kōrero
10.1 The Toy Library is aware that the Collectible
Vehicles Club Inc is folding, that the current shared lease expired on 30
November 2023 and thus, that Brownie’s Inn will require a new lease if
Council wishes to continue to have it occupied.
10.2 Council Staff have discussed the current expired
lease with the Toy Library. They have expressed their wish to take-over the
Head Lease as sole/primary Lessee. A standard five-year lease template has been
sent to them. They are aware of the terms and conditions of this lease with
Council.
11. Financial
or Budgetary Implications / Ngā Ritenga ā-Pūtea
11.1 Council’s annual Community Leases rental fee
for the applicable 2023/2024 fiscal year is $300 ($25 a month). The standard
Community Leases Fee is the same for both land only community rentals as well
as for community leases for land plus a building(s).
11.2 The intention for the fee here is to defray the
costs of Council staff time – not to significantly add to Council’s
income.
11.3 The enrichment in lifestyle and mental/emotional
health that community groups add to our region is strongly felt to out-weigh
the monetary costs to Council.
12.1 Council staff are of the
opinion that granting a new five-year lease to the Golden Bay Toy Library Inc
for the next five years holds little to no risk to Council. The previous
five-year lease expired just this last November 2023. The new documents and
terms remain the same.
12.2 There were no controversies, complaints or problems
experienced during the previous tenure.
13. Climate
Change Considerations / Whakaaro
Whakaaweawe Āhuarangi
13.1 The occupation in this
report was considered by staff in accordance with the process set out in the
Council’s Climate Change Consideration Guide 2022. Offering this
five-year lease will not impact on Council’s carbon footprint or increase
production of greenhouse gases.
13.2 Climate change will likely have little effect on
this organisation and this building. The location and building are not known to
be flood prone.
13.3 The offering of this community group occupation
aligns with the Council’s and Government’s Climate Change plans in
that having this community support and activity situated locally reduces the
need for long-distance travel and thus vehicle emissions.
14. Alignment
with Policy and Strategic Plans / Te Hangai ki ngā aupapa Here me ngā
Mahere Rautaki Tūraru
14.1 Golden Bay Recreation Park land is classified as
Reserve Land and thus the Golden Bay Reserve Management Plan and all
Council’s Reserves General Policies apply here.
14.2 The current Golden Bay Reserves Management Plan was
written in 2003. It lists the existing Rec Park group/club occupations at that
time but makes no recommendations regarding them. Brownie’s Inn is not
specifically mentioned.
14.3 The occupation here by the Collectible Vehicles
Club of Golden Bay Inc underwent a Public Submissions process five years ago
and was approved. The shared tenancy arrangement did not generate any
complaints or issues. The groups have been respectful of the terms of their
Council’s lease.
14.4 This occupation is considered by Council staff to
be consistent with the Tasman District Council Reserves General Policy.
15. Conclusion
/ Kupu Whakatepe
15.1 The staff recommendation is that the Golden Bay
Recreation Park Committee recommends to Council that a Public Notification
process be undertaken regarding an intention to grant a five-year lease to the
Golden Bay Toy Library Incorporated at Brownie’s Inn on Golden Bay
Recreation Park.
16. Next
Steps and Timeline / Ngā Mahi Whai Ake
16.1 The recommendation from this report will be referred to an upcoming
Full Council meeting – possibly the 24 October meeting. If Public
Notification is approved, then a minimum one-month Public Notification process
would be undertaken, possibly as early as November.
16.2 The Hearing of Submissions will be scheduled approximately two
months following closure of submissions.
16.3 The Hearing Submissions results will be referred back to the Full
Council one to two months following the Hearing.
16.4 Assuming the decision is made to grant the lease, the lease document
will then be finalised and sent to the Lessee for signing.
Nil
Golden Bay Rec
Park Management Committee Agenda – 10 September 2024
7.3 Golden Bay RecREATION Park Activity Report
Information Only - No Decision
Required
|
Report
To:
|
Golden
Bay Recreation Park Management Committee
|
|
Meeting
Date:
|
10
September 2024
|
|
Report
Author:
|
Rob
O'Grady, Project Manager
|
|
Report
Authorisers:
|
Richard
Kirby, Group Manager - Community Infrastructure
|
|
Report
Number:
|
RGBRPM24-09-2
|
1. Summary / Te
Tuhinga Whakarāpoto
1.1
This report provides an update to the Committee on activities at
the Golden Bay Recreation Park since the last report on 12 June 2024.
2. Recommendation/s
/ Ngā Tūtohunga
That the Golden Bay Rec Park Management Committee
1. receives the Golden Bay Rec Park Activity Report RGBRPM24-09-2.
3. Golden Bay
Recreation Centre
3.1 Staff
are reviewing quotes to improve changing room floor surfaces due to the current
surface failing and not being fit for purpose.
3.2 Staff
are engaging a local contractor to undertake a deep clean of changing rooms and
matting.
3.3 New
carparking and disabled line marking improvements will be undertaken surrounding
the Recreation Centre. This will also include a sweep of the entire carpark.
3.4 Contractors
will be assessing gutter leaks surrounding the external roof of the facility.
This will be occurring over the next month.
4.1 A succession of power outages had
resulted in the timers for the floodlights not operating correctly. This issue
was addressed in July 2024 and staff are monitoring the measures put in place
to ensure the timer system remains effective.
5.1 Contractors were on site
in August to install bird proofing around the interior of the roof space of the
Grandstand.
5.2 As part of the solution
contractors installed bird deterrent strips in places where it has been
problematic. Nesting holes have also been filled with netting.
5.3 This
is the first stage of bird proofing while we assess the effectiveness of these
solutions.
5.4 Volunteers have agreed to
assist with maintaining the cleanliness of the grandstand. Further discussion
would be useful on the timing of this.
5.5 The toilet at the Grandstand will be
cleaned as part of the regular routine toilet cleaning through the Reserves
Maintenance Contract. Staff will be trialling different cleaning frequencies to
see what works best.
6. St
John’s Ambulance Building
6.1 St John’s Ambulance
had a lease with Tasman District Council for the footprint of the St
John’s Building at the Rec Park. The lease expired on 30th
June 2024. St John’s Ambulance and Council are in the process of
transferring the building to Council ownership.
6.2 Staff have been in contact
with Senior Net and Search and Rescue who also use the St John’s building
and have indicated they would like to continue doing so.
6.3 Staff
will continue discussions with other users and report back to this Committee.
7.1 A decision report will be presented at
this meeting regarding the purchase of the Tākaka Scout Hall
building by the Mohua Menzshed group. This report will request the
Committee’s approval to Publicly Notify the intention to grant a lease to
Mohua Menzshed for this site.
8.1 Cricket is making a
welcome comeback to the Rec Park. The artificial pitch will be marked up
and prepared in readiness for the forthcoming summer season.
8.2 Golden Bay Football have
the ‘Mussel Inn Masters Tournament’ over Labour Weekend (26 to 28
October)
8.3 Another initiative that is
coming up is a Girl’s Football Programme for six weeks from early
September.
8.4 Following discussion with sporting codes
the Spring sports field renovations programme has been deferred until Autumn to
accommodate the upcoming planned football tournaments.
9.1 A
decision report will be presented at this meeting asking for the
Committee’s recommendation to Council to publicly notify the intention to
grant a new five-year lease to the Golden Bay Toy Library Incorporated (the
current Sub-Lessee) for Brownie’s Inn at Golden Bay Recreation Park.
10.1 The Property Manager, under Council delegation,
intends to sign a new five-year community lease with the Golden Bay Tennis
Club. Details of the lease can be made available to the Committee if needed.
Nil
