Golden Bay Rec
Park Management Committee Agenda – 12 June 2024
7 Reports
7.1
Golden Bay Rec
Park Activity Report
Information Only - No Decision
Required
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Report
To:
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Golden
Bay Rec Park Management Committee
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Meeting
Date:
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12
June 2024
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Report
Author:
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Rob
Coleman, Reserves Officer - Recreation and Systems
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Report
Authorisers:
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Grant
Reburn, Reserves and Facilities Manager
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Report
Number:
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RGBRPM24-06-1
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1. Summary
/ Te Tuhinga Whakarāpoto
1.1 This report provides an update to
the Committee on activities at the Golden Bay Recreation Park since the last
report on 27th March 2024.
2. Recommendation/s
/ Ngā Tūtohunga
That the Golden Bay
Rec Park Management Committee
1. receives the Golden Bay Rec Park Activity Report RGBRPM24-06-1;
3.1
The floodlights on the football pitches have been installed
and are operational. Tasman District Council staff will continue to work
with Golden Bay Association Football Club to ensure that the lights are
switched off and do not become a nuisance to the neighbours.
Photographed above: Left, Chris Thurston (President of
Golden Bay AFC) and Phil Smith (retired president)
4.1 The
Council have received a quotation from Scott’s Construction Ltd for the
sum of $145,052.32 to convert the ground floor of the Grandstand into two
changing rooms. (see attachment 1)
4.2 Floorplan sketch below for
this option. (attachment 2)
Figure 1: Groundfloor
grandstand changing rooms sketch
4.3 The lease on the St
John’s Ambulance Building ended on 30th November 2023. Staff have
had discussions with St John’s National Leasing and Site
Manager. At St John’s request staff will make contact again
at the end of June to arrange for Council to ‘take back’ the
building in accordance with the terms of the lease.
4.4 Once the building is back
in Tasman District Council ownership there needs to be consideration around its
future use be it for another Community Group or as discussed as an alternative
change room facility option.
4.5 If the St John’s
building was to be converted to a changing room facility there needs to be
further conversation around the source of funding. If the conversion is
to be funded by the Council, that would require input from the Golden Bay Community
Board to determine the best use of funds across Golden Bay. Unfortunately,
there are no surplus funds in this financial year.
5.1 At the last meeting on 27th
March, Tasman District Council staff were advised of a leak near the toilets at
the back of the rugby field and discus throwing area. Contractors have been
engaged and the leak has now been repaired. Investigation into whether a
hose should be permanently fitted to the connection is on-going.
6. Bird Proofing Grandstand
6.1 Staff have
consulted with user groups including A and P Association and Rugby who have
agreed to provide volunteer services during the year to clean the Grandstand
Seating Areas. This is very much appreciated by staff as other options that
have been considered would have been relatively costly.
7.1 The light at the end of the grandstand
has been adjusted to improve nighttime vision around the building and improve
safety.
8. Extra
carparking options
8.1 At
the last meeting it was suggested that staff consider a gravel parking area
adjacent to the tennis courts at the Rec Park.Staff support this suggestion
however due to budget constraints in the current year this will need to be
considered in the 2024/25 Financial Year.
8.2 An
update on whether funding is available for a carpark will be provided at the
next committee meeting.
9.1 No
further update has been received from the Menz Shed since the last
meeting.
10.1 In reply to the action to check with
Council’s Democracy team about adding the Athletics group to the
Committee as a new member and to replace and update the Football User Group
representative from Phil Smith to Jenna Bowden.
10.2 The terms of
reference (TOR) state that Membership of the Golden Bay Rec
Park Management committee shall comprise of:
a) Two
members appointed by the Tasman District Council (Chair Chris Hill and Cr Celia
Butler)
b) One
person appointed by the Tasman District Council on recommendation of the Golden
Bay Agricultural and Pastoral Association; (Duncan McKenzie)
c) Other
persons, not exceeding four in number as the Tasman District Council may from
time to time appoint as nominees of other sporting bodies in the Takaka
Ward. Rugby (Anthony Tait), Netball (Clarissa Brunning), Football (Jenna
Bowden) and external representative (Wayne Packard)
10.3 Athletics
are welcome to attend the meetings and speak at discretion of the chair just
unable to vote.
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1.⇩
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Quote for
Grandstand Retrofit Changing Rooms
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8
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2.⇩
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Grandstand
Floorplan Changing Rooms Sketch
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13
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