Tasman District Council
Golden Bay Rec Park Management
Committee Agenda – 29 March 2023
7 Reports
7.1
Golden Bay
Recreation Park Committee - Activity Report
Decision Required
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Report To:
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Golden Bay Rec Park
Management Committee
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Meeting Date:
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29 March 2023
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Report Author:
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Grant Reburn, Reserves and
Facilities Manager
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Report Number:
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RGBRPM23-03-1
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1.1 The
report provides an update on activities at the Golden Bay Recreation Park for
the period 1 October 2022 – 15 March 2023.
That
the Golden Bay Rec Park Management Committee;
1. Receives the Golden
Bay Recreation Park Committee - Activity Report RGBRPM23-03-1;
and
2. Considers the Grandstand
storage allocation requests (to be sent out ahead of the meeting) and;
3. Approves the allocation of
storage areas to eligible organisations associated with the Golden Bay
Recreation Park
3.1 This
report provides the Committee with an update on the following matters related
to the Golden Bay Recreation Park;
3.1.1 Event Bookings
3.1.2 Operational
activities
3.1.2 Grandstand
Project
3.1.3 Grandstand
Storage Allocation
4 Background
and Discussion
Event Bookings
4.1 The annual Golden Bay A&P show was
held at the Golden Bay Recreation Park on Saturday 21 January 2023. Due to the
Covid Pandemic this was the first time the show had been held since 2020. There
was a good attendance by the public, helped by the favorable weather on the
day.
The Mayor Tim
King along with Hazel Pearson, Duncan McKenzie and Noel Baigent officially
opened the renovated Recreation Park Grandstand during show day.
4.2 The Golden Bay Football Club held the
‘Battle of the Bays’ on 25 February to raise money for a mental
health charity called ‘Hope is my Homeboy’. It was a
successful day with fine weather and the club ended up raising approximately
$10,000 for the cause. I would like to thank Phil Smith and the Golden Bay AFC
for their commitment and dedication in organising this event for the Golden Bay
Community.
Operational Activities
Golden Bay
Grandstand Project
4.3 The Grandstand strengthening project is complete and
Code of Compliance is expected in the next month.
4.4 The car park and drainage works are complete, and a
total project cost will be presented at the Committee meeting on 29 March.
4.5 An update on the Code of Compliance for the Golden Bay
Rec Centre will also be presented at the Committee meeting on 29 March.
4.6 The Grandstand Trust have requested to install some
heritage boards (Attachment A) on the Grandstand at their cost.
4.7 The proposed location of these boards is on the back
wall of the Grandstand seating area. Staff request that the Committee provide
feedback on this location.
4.8 Staff propose to give approval for these boards with
the following conditions.
4.8.1 Council
will cover the cost of on-going Heritage Panel cleaning and maintenance.
This will not extend to replacement of panels should they be vandalised or
deteriorate beyond repair.
Council
reserves the right to remove the heritage panels should they become a potential
health and safety hazard.
4.8.2 Should the
contents of the boards be changed at any point, approval must be sought by the
Council Communications Manager.
Grandstand Storage Allocation
4.9 Staff have prepared a plan of the
potential storage areas under the Grandstand and have sent it out to the
various groups at the Rec Park. Expressions of Interest have been requested
from the groups to determine what storage areas they would like to secure under
the stand.
4.10 Expressions of interest will be circulated to
Committee members prior to the March meeting so they can be
considered.
4.11 Staff will then prepare hire agreements for the
successful groups that are allocated storage areas.
4.12 The main terms of the proposed hire agreement are;
4.12.1 A 2 year term for each area of allocation and a
peppercorn rental charged. Prior to the expiry of the term a new application
from each group will be required.
4.12.2 Storage items must only include equipment and materials
relating to the organisation’s primary activity.
4.12.3 Inspections of the storage areas and items stored will
be conducted annually to ensure compliance with the terms and check for any
potential health and safety issues.
4.12.4 Items can only be stored in the
allocated areas and identified access ways must not be obstructed.
4.12.5 Items are stored at each groups
risk and Council will not be liable for loss or damage.
4.12.6 Access only available to add to
or remove items, area shall not be used for any other purpose.
Football
4.13 Staff have been working closely with Phil Smith of Golden Bay
AFC. Over winter, and with the help of Nick Hofmann of Nelmac the
football pitches were renovated in preparation for the current season.
4.14 In mid February the pitches were line marked by Nelmac
for The ‘Battle for the Bay’ charity football competition which
took place on 25th February.
4.15 Ahead of the Battle for the Bay competition due to
the unseasonably wet weather an overburden of cut grass remained after the
mowing. The spring pitch renovations combined with the wet and warm
weather resulted in accelerated grass growth. The grass was eventually cut
to the required length prior to the competition.
4.16 Pre-season football training is under way and Phil
Smith of GBAFC advised that registrations for football are up on last
year’s figures with 358 players and 20 teams all turning out to play for
the club.
4.17 We are continuing to work
with Phil Smith and the GBAFC to replace the training floodlights on the
southern side of the football pitches. We are also in discussion about
improving the quality of the playing surfaces of the football pitches to cater
for the increase in new talent.
Rugby
4.18 On March 16th Rob Coleman,
Council’s Reserves Officer – Recreation and Systems, met with
Golden Bay Rugby who would like to secure funding to install more
floodlights on the rugby pitches. Further details on this will be provided
once the Rugby Club have progressed their plans.
Electrical Transformer Box
4.19 Regarding the recently installed electrical
transformer cabinet that is located behind the Grandstand on Golden Bay A&P
Association land, Council’s Project Team has forwarded an outline plan to
the A&P Association and are currently awaiting a response. Once
comment is received Council’s lawyers can proceed with lodging the
easement.
5.1 The
options are outlined in the following table.
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Option
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Advantage
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Disadvantage
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1.
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Approve any improvements
recommended in the report
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Provides improvements to the park
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There are no obvious
disadvantages identified
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2.
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Retain the status quo and decline
any recommended improvements
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There are no real advantages to
this option
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Improvements do not proceed
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5.2 Option
1 is recommended.
6.1 The
report largely updates on works and other operational matters at the Golden Bay
Recreation Park. The decisions are low risk and are achieved by others or
within current budgets.
7 Policy
/ Legal Requirements / Plan
.7.1 The recommendations in the report are all
within the Terms of Reference for this Committee.
8 Consideration
of Financial or Budgetary Implications
8.1 The
costs for the works recommended in this report have been provided for in the
Reserves and Facilities activity budget.
9 Significance
and Engagement
9.1 We
consider the report to be of low significance.
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Issue
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Level of Significance
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Explanation of Assessment
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1.
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Is there a high level of public interest, or is decision
likely to be controversial?
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Low
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Decisions not likely to have high level of public
interest or be controversial
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2.
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Are there impacts on the social, economic, environmental
or cultural aspects of well-being of the community in the present or future?
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Low
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Low impact decisions relating to minor improvements
to the park
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3.
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Is there a significant impact arising from duration of
the effects from the decision?
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Low
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No significant impact arising from the effects of
these decisions related to minor improvements at the Park
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4.
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Does this activity contribute or detract from one of
the goals in the Tasman Climate Action Plan 2019?
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N/A
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5.
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Does the decision relate to a strategic asset? (refer
Significance and Engagement Policy for list of strategic
assets)
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N/A
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6.
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Does the decision create a substantial change in the
level of service provided by Council?
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N/A
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7.
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Does the proposal, activity or decision substantially
affect debt, rates or Council finances in any one year or more of the LTP?
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N/A
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8.
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Does the decision involve the sale of a substantial
proportion or controlling interest in a CCO or CCTO?
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N/A
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9.
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Does the proposal or decision involve entry into a
private sector partnership or contract to carry out the deliver on any
Council group of activities?
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N/A
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10.
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Does the proposal or decision involve Council exiting
from or entering into a group of activities?
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N/A
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11.
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Does the proposal require inclusion of Māori in the
decision making process (consistent with s81 of the LGA)?
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Low
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Low impact decisions relating to minor improvements
to the Park, unlikely to be of interest to Iwi
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10.1 The
report updates on activities that have occurred since the last meeting of the Committee.
11.1 Works
identified in the report will be progressed.
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1.⇩
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Showground Heritage Panels
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11
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Tasman District Council Golden Bay Rec Park Management Committee Agenda – 29 March 2023
7.2 Lease Application Mohua MenzShed
Decision Required
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Report To:
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Golden Bay Rec
Park Management Committee
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Meeting Date:
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29 March 2023
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Report Author:
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Grant Reburn,
Reserves and Facilities Manager
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Report Number:
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RGBRPM23-03-2
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1.1 The
Mohua MenzShed have applied to lease a small area at the Golden Bay Recreation
Park for a workshop.
1.2 The
Reserve is a Recreation Reserve vested under the Reserves Act 1977. The lease
would be granted under Section 54 (1) (c) of the Act as the workshop will
require substantial expenditure. Therefore a lease of a 33 year term is
considered appropriate.
1.3 The
Intention to Lease has been publicly notified and 26 submissions all in favour
of the lease were received. The Committee will consider the submissions and a
recommendation to Council for the granting of a lease.
1.4 The
proposal for a MenzShed is appropriate to be sited on the Reserve and the
impacts are considered to be minor and meet the requirements of the Reserve Act
and the Reserves General Policies.
That the Golden Bay Rec Park Management Committee:
1. Receives the Lease Application Mohua MenzShed
Report RGBRPM23-03-2; and
2. Recommends to the Council
that having considered the submissions on the intention to lease that a lease
of approximately 286m2 of the Golden Bay Recreation Park is granted to the
Mohua MenzShed for the purposes of a workshop facility for a term of 33 years.
3.1 This
report seeks consideration of an application from the Mohua MenzShed (MenzShed)
to lease an area of approximately 286m2 on the northern side of the
Golden Bay Recreation Park parallel to Park Avenue for the purpose of constructing
and operating a workshop area for their activities. The MenzShed are seeking a
lease term of 33 years to recognise a proposed investment of more than
$850,0000 for the building, driveway and parking.
3.2 The
intention to lease has gone through a process of public notification and 26
submissions all in support of the proposal were received.
3.3 The
Council will make the final decision on the granting of a lease so the role of
this Committee is to make a recommendation to Council confirming that it has
considered the submissions and is either in support or opposition to granting a
lease.
4 Background
and Discussion
Background
4.1 The
MenzShed first approached the Council in late 2020 seeking a site for a
MenzShed workshop. At that time they were considering relocating an old
classroom block from the Takaka High School to the Park. A site on the fenced
area on the northern side of the Park formerly used by the A&P Society for
holding stock during the show was considered. They did not proceed with this
building and decided to build a purpose built workshop. This site was
considered to be the most appropriate for their needs.
4.2 The
group proceeded to register as an Incorporated Society and gain charitable
status which was achieved in 2021. This makes them eligible for grant funding
and formalises their status as a Community Group. The MenzShed meets the
leasing requirements of the Reserves Act 1977 as a Community Group not directly
associated with outdoor recreation.
4.3 The
MenzShed prepared some initial sketches for a workshop and then secured the
services of an architect to prepare concept drawings. The drawings were
presented informally to this committee in December 2022. An elevation, a
perspective drawing and a site plan are included as Attachments 1-3 of this
report. The drawings show the development of the building in several stages as
funding through grants and other sources becomes available. They have also
given consideration to the sharing of facilities with other groups.
Evaluation of Proposal
4.4 The MenzShed
proposal outlines their Mission as: To provide a welcoming and inclusive
space for all men to attend and find companionship, a learning environment, a
place to spend time on personal and community projects and to get to know other
men in the community. Our focus is on our members health and wellbeing, by
providing a physical gathering point with all the tools and gear necessary to complete
projects and a supportive open minded group of men whose goal is to contribute
to the wellbeing of the local community and the people within that. Thus
providing our members with friendship and a sense of purpose.
4.5 The
group currently has an active committee with a small membership comprising a
core group of 10 who are fully involved. As they have not been operating for
more than 12 months and as yet do not have a suitable premise, because of this
they are not encouraging new members although they have a prospective
membership of at least 30 plus interested persons. They have discussed sharing
the facility with other community groups and have had interest from groups
including, Women’s Craft, Golden Bay Work Centre Trust, Home Schoolers and
Evening Class persons.
4.6 While
the group is currently small, they have been very active in supporting groups
in the community as evidenced by the number of positive submissions supporting
their lease application.
4.7 The
MenzShed activity provides strong community benefits and has been involved in a
number of projects with benefits to other community organisations and in
Council Reserves contributing for example to a bird hide and a shorebird art
project.
4.8 The
need to locate on reserve land is linked to the community benefits generated by
the group and the difficulties in securing a lease on private land due to lack
of security and ground rents. The workshop would be sited on a centrally
located recreation reserve which is already a hub for other community groups
which generates synergies and collaboration opportunities.
4.9 The
proposed location on the reserve would be low impact and sits well in the
landscape. The concept plans show it to be an appropriate size and scale, gives
consideration to amenities such as toilets and meeting spaces and provides good
access and parking. Impacts beyond the reserve will be assessed through a
resource consent application.
4.10 The
Golden Bay Recreation Park in addition to providing sports fields both grass
and artificial surfaces also has leases to a variety of other Community
Facilities such as the Drama Society and Red Cross. The reserve is a hub for
sports and other community groups in the Golden Bay Ward and is well sited in
close proximity to the Takaka township. This lease would therefore add to and
enhance the mix of community recreation facilities at the park.
5.1 The
options are outlined in the following table.
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Option
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Advantage
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Disadvantage
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1.
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Recommend the
lease is approved
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Provides a location
for a group that already provides good community benefits.
Is an
appropriate site on a reserve that is a hub for other recreational
activities.
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Adds a further
building to the reserve.
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2.
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Recommend the
lease is declined
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No obvious
advantages
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The MenzShed
will struggle to establish without assistance with provision of a site for
their activities.
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5.2 Option
1 is recommended.
6.1 This
is a low risk decision that gives consideration to the use of an existing
reserve by a community group who currently have no permanent facility and are
currently in rented accommodation. The application aligns with Council policy
for the use of reserves.
6.2 This
decision will result in an increase in greenhouse gas emissions through
building materials used in construction. The group will be encouraged to
discuss waste minimisation and try and select building materials that minimise
emissions.
7 Policy
/ Legal Requirements / Plan
.7.1 The land known as Golden Bay Recreation Park
is gazetted as the Golden Bay Recreation Showgrounds Recreation Reserve under
the Reserves Act 1977 (Act), the land was transferred to the Council at nil
consideration in 1959 and then a further area transferred in 1986 from the
Golden Bay Agricultural and Pastoral Association under the Reserves and Other
Lands Disposal Act 1959.
7.2 The
land is described as Part Section 1 of Section 22 Takaka Block X Waitapu Survey
District and contained in Certificate of Title NL62/224.
7.3 The
proposed lease area is on land within the Spain Award Area, therefore the
Council has sought and obtained the approval of Wakatū Incorporation to
this lease as it constitutes a technical disposal.
7.4 The
Act requires (S.54 (2) & (2A)) that a lease of part of a recreation reserve
is publicly notified unless the lease is contemplated in an approved management
plan. The Golden Bay Ward Reserves Management Plan 2003 makes no provision for
a lease to the MenzShed therefore the lease was notified in accordance with the
Reserves Act 1977 on 3 February 2023 with the submission period closing on
Friday 3 March 2023.
7.5 There
were 26 submissions received from both residents and community groups all in
support of granting a lease to the MenzShed , there were no submissions
opposing the granting of a lease. A list of submitters and the content of their
submissions is included as Attachment 4 to this report. The Committee needs to
consider the submissions, all are supporting a lease and most are also
endorsing the activities and role that the MenzShed provides in the Golden Bay
community.
7.6 The
leasing powers in respect of a recreation reserve for the purpose of an
activity such as a MenzShed is provided under S. 54 (1c) of the Act, this
section provides for leases to a voluntary organisation for a building or
structure for public recreation not directly associated with outdoor
recreation. Section 54 also requires the prior consent of the Minister to a
lease however, this was included in a 2013 delegation to Local Authorities for
reserve land under their control, this delegation will be exercised by Council
as part of their determination on the proposal.
8 Consideration
of Financial or Budgetary Implications
8.1 The
MenzShed will fund through grants and other sources the workshop facility, no
funding input is sought from the Council other than the provision of the site.
There are no budgetary or financial implications to Council arising from the
granting of a lease.
9 Significance
and Engagement
9.1 The
overall significance is considered to be low to moderate.
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Issue
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Level of Significance
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Explanation of Assessment
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1.
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Is there a high level of public interest, or is decision
likely to be controversial?
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Moderate
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There is a minor level of overall community interest by
way of support to a lease being granted.
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2.
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Are there impacts on the social, economic, environmental
or cultural aspects of well-being of the community in the present or future?
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Moderate
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The activities of the group provide social benefits to
participants, however the community projects undertaken are likely to
generate some environmental cultural and economic benefits.
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3.
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Is there a significant impact arising from duration of
the effects from the decision?
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Low
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Lease would be for a term of 33 years but this would be
offset by community benefits generated by the activity.
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4.
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Does this activity contribute or detract from one of
the goals in the Tasman Climate Action Plan 2019?
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Low
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Provides areas for local community activity reducing
travel to other similar facilities outside the ward.
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5.
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Does the decision relate to a strategic asset? (refer
Significance and Engagement Policy for list of strategic assets)
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Moderate
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Reserves and Facilities as a whole are a strategic asset,
this proposal involves a lease of a small area for a community use.
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6.
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Does the decision create a substantial change in the
level of service provided by Council?
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Low
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No change to level of service provided in this activity.
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7.
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Does the proposal, activity or decision substantially
affect debt, rates or Council finances in any one year or more of the LTP?
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Low
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No real impact on rates, lease will be subject to a
community lease rental.
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8.
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Does the decision involve the sale of a substantial
proportion or controlling interest in a CCO or CCTO?
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N/a
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9.
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Does the proposal or decision involve entry into a
private sector partnership or contract to carry out the deliver on any
Council group of activities?
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N/a
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|
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10.
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Does the proposal or decision involve Council exiting
from or entering into a group of activities?
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N/a
|
|
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11.
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Does the proposal require inclusion of Māori in the
decision making process (consistent with s81 of the LGA)?
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Low
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Wakatū Inc. consulted prior to notification.
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10.1 The
MenzShed are seeking a lease of an area of Golden Bay Recreation Park to build
and operate a workshop for their activities. Due to the construction costs they
are seeking a long term lease of 33 years. Their activities are appropriate to
be located on a Recreation Reserve and the site sought is considered to be a
good use of reserve land. The intention to lease has been publicly notified in
accordance with the Reserves Act 1977 and 26 submissions of support and no
submissions opposing the lease were received. The submissions have been
considered and given the extent and level of support it is a recommendation to
the Council that a lease is granted.
11.1 A
report will be provided to the April Council meeting seeking approval of the
lease by Council in its own right and under a delegation from the Minister of
Conservation.
11.2 The
MenzShed will be given an approval to lease which can be executed once they
have funding and the relevant consents in place.
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1.⇩
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Mohua MenzShed Site Plan
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23
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2.⇩
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Mohua MenzShed Perspective
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24
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3.⇩
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Mohua MenzShed Elevation
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25
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4.⇩
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Mohua MenzShed Lease Submissions
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26
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