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MINUTES of the Motueka Community Board MEETING
held 4.00pm, Tuesday, 19 August 2025 at Motueka Library, Wallace Street, Motueka |
The video recording of this meeting is available on the Council’s YouTube channel
Present: Board Members T Graham (Chairperson), N Hughes and C Hutt (Deputy Chairperson), and Councillors B Dowler, B Maru and T Walker
In Attendance: Councillor (J Ellis), Golden Bay Board Members (G Knowles and D Armstrong), Chief Executive Officer (L Rae), Group Manager Environmental Science (R Smith), Governance Manager (R Byrne) and Senior Governance Advisor (K McLean)
2 APOLOGIES AND LEAVE OF ABSENCE
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Mr Williamson spoke to his tabled speaking notes and asked for confirmation regarding the Oak Tree being trimmed, it was confirmed that this was scheduled for July 2025. |
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Attachment 1 Tabled Document - Ian Williamson - Public Forum |
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Ms Schaeffner spoke regarding the recent Nelson Tasman weather event, delegations, staff attendance at board meetings, fixed to land definition and search warrant impacts. |
4 DECLARATIONS OF INTEREST
Deputy Chairperson Hutt declared a conflict of interest to agenda item 8.1 - Discretionary Fund Applications, related to the Motueka Events Charitable Trust application.
Councillor Walker declared a conflict of interest to agenda item 8.2 - Community Lease Renewals for the Motueka Ward report, related to the Tasman Bays Promotions Association (Motueka i-Site) lease.
Nil
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Moved Chairperson Graham/Board Member Hughes That the minutes of the Motueka Community Board meeting held on Tuesday, 15 June 2025, be confirmed as a true and correct record of the meeting. |
Nil
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Moved Board Member Hughes/Deputy Chairperson Hutt That the Motueka Community Board 2. grants or declines applications as follows:
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Moved Deputy Chairperson Hutt/Councillor Maru That the Motueka Community Board
CARRIED |
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8.2 Community Lease Renewals for the Motueka Ward Property Officer, Margot Wilson, presented the report and answered questions. The motion was taken in parts. |
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Councillor Walker had previously declared an interest in the Tasman Bays Promotions Association Incorporated and did not speak or vote on the matter. |
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Moved Deputy Chairperson Hutt/Councillor Dowler That the Motueka Community Board 1. receives the Community Lease Renewals for the Motueka Ward report, RMCB25-08-5; and 2. notes that the Property Services Manager – who is delegated to approve the leasing of Council Property – intends to grant new five-year tenancies to the organisations listed below further noting that these groups’ occupations do not require public notification: a) Tasman
Bays Promotions Association Inc – 20 Wallace Street, Motueka. Lease |
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Moved Councillor Dowler/Board Member Hughes That the Motueka Community Board 2. notes that the Property Services Manager – who is delegated to approve the leasing of Council Property – intends to grant new five-year tenancies to the organisations listed below further noting that these groups’ occupations do not require public notification: b) Motueka
District Museum Trust – 140 High Street, Motueka. Lease
offered |
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Moved Councillor Maru/Councillor Walker That the Motueka Community Board 2. notes that the Property Services Manager – who is delegated to approve the leasing of Council Property – intends to grant new five-year tenancies to the organisations listed below further noting that these groups’ occupations do not require public notification: c)
Royal New Zealand Plunket Trust – Operating as Motueka Plunket |
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Moved Deputy Chairperson Hutt/Board Member Hughes That the Motueka Community Board 2. notes that the Property Services Manager – who is delegated to approve the leasing of Council Property – intends to grant new five-year tenancies to the organisations listed below further noting that these groups’ occupations do not require public notification: d) Motueka Tennis Club Inc – 6 Pa Street, Motueka. Lease offered pursuant to Sec 12(2) of the Local Government Act 2002. Titles: NL 11C/35, NL 11C/497, NL 11C/498. Legal Description: Lot 16 DP 1599. Land Classified as: Held in Fee Simple – ½ Share. Registered Owners: Tasman District Council and The Proprietors of Wakatu. |
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Deputy Chairperson, Claire Hutt, presented the report. Action: Officers to provide an update on Decks Reserve and Teed Reeve Reserve to the September Board meeting. Action: Kelsey McLean to close off Memorial Park. Action: Tony Strange to follow up with Joe Bywater regarding the crack in the concrete on the basketball facility at Decks Reserve and the item will remain until confirmation has been confirmed. Action: Stephen Richards to provide an update on the Motueka Quay Heritage Wharf Project regarding options, the business case put forward to the Tasman District Council meeting and maintenance budgets to the September Board meeting. |
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Moved Chairperson Graham/Board Member Hughes That the Motueka Community Board 1. receives the Special Projects Update - August 2025 report, RMCB25-07-3.
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Manager Finance, Paul Eagan, presented the report and answered questions. He confirmed that the Motueka Community Board had $83,000 available Special Project funds, excluding reserves. Action: Terina Graham and Claire Hutt to liaise with Paul Eagan regarding the training budget carryover. |
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Moved Deputy Chairperson Hutt/Board Member Hughes That the Motueka Community Board 1. receives the Financial Summary – period ending 30 June 2025 report, RMCB25-08-6.
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8.5 Special Projects 2025-2026 Deputy Chairperson, Claire Hutt, presented the report and answered questions. Due to ongoing maintenance costs and management, it was agreed that the officers recommendation include the below changes: · Clause 4 – the words ‘subject to maintenance and ongoing cost budget being confirmed’ were added · Clause 4.5 – the words ‘subject to management being agreed’ were added. The motion was taken in parts. Action: Claire Hutt to put in a service request for safety issues on Staple Street. Action: Claire Hutt and officers to discuss additional projects for the September board meeting report. Action: Councillor Dowler and Steve Elkington to meet on site and discuss options regarding item 4.7. |
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Moved Chairperson Graham/Deputy Chairperson Hutt That the Motueka Community Board 1. receives the Special Projects 2025-2026 report, RMCB25-08-7; and 2. notes and considers the community feedback received at the May 2025 meeting; and 3. notes the carryover of $10,000 for the Motueka Quay – Historical Wharf Restoration project.
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Moved Deputy Chairperson Hutt/Councillor Maru That the Motueka Community Board
4. subject to maintenance and ongoing costs budget being confirmed, agrees to allocate funding to Special Projects 2025-2026, following consideration of staff feedback on the scope and feasibility of the projects for funding (Attachment 1 to the agenda report), as below: 4.1 Ted Reed Reserve – barbeque and shaded picnic area $6,000.
LOST |
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Moved Deputy Chairperson Hutt/Councillor Dowler That the Motueka Community Board 4. subject to maintenance and ongoing costs budget being confirmed, agrees to allocate funding to Special Projects 2025-2026, following consideration of staff feedback on the scope and feasibility of the projects for funding (Attachment 1 to the agenda report), as below: 4.2 Motueka skate park – two picnic tables and two shade trees $5,000.
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Clause 4.3 was put separately and lapsed due to the lack of a seconder.
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Moved Councillor Maru/Deputy Chairperson Hutt MCB25-08-13 That the Motueka Community Board 4. subject to maintenance and ongoing costs budget being confirmed, agrees to allocate funding to Special Projects 2025-2026, following consideration of staff feedback on the scope and feasibility of the projects for funding (Attachment 1 to the agenda report), as below: 4.4 High Street historical plaques – 15 plaques $10,000.
CARRIED |
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Moved Deputy Chairperson Hutt/Councillor Walker That the Motueka Community Board 4. subject to maintenance and ongoing costs budget being confirmed, agrees to allocate funding to Special Projects 2025-2026, following consideration of staff feedback on the scope and feasibility of the projects for funding (Attachment 1 to the agenda report), as below: 4.5 subject to management being agreed, approves the Saltwater Baths AED Defibrillator - $4,000
CARRIED |
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Moved Deputy Chairperson Hutt/Chairperson Graham That the Motueka Community Board 4. subject to maintenance and ongoing costs budget being confirmed, agrees to allocate funding to Special Projects 2025-2026, following consideration of staff feedback on the scope and feasibility of the projects for funding (Attachment 1 to the agenda report), as below: 4.6 Trewavas Street reserve improved signs – three improved signs $2,000 CARRIED |
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Moved Deputy Chairperson Hutt/Chairperson Graham That the Motueka Community Board 4. subject to maintenance and ongoing costs budget being confirmed, agrees to allocate funding to Special Projects 2025-2026, following consideration of staff feedback on the scope and feasibility of the projects for funding (Attachment 1 to the agenda report), as below: 4.7 That item 4.7 Vosper Street Footpath to Saxton Street – footpath upgrade $10,000 be left to lie on the table.
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Moved Deputy Chairperson Hutt/Councillor Dowler That the Motueka Community Board 4. subject to maintenance and ongoing costs budget being confirmed, agrees to allocate funding to Special Projects 2025-2026, following consideration of staff feedback on the scope and feasibility of the projects for funding (Attachment 1 to the agenda report), as below: 4.8 subject to the total amount not exceeding $8,000, approves the Motueka Tennis Courts – drinking fountain $8,000
LOST |
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8.6 Board Report - August 2025 Chief Executive Officer, Leonie Rae, thanked the Motueka Community Board for their commitment this term and noted the Nelson Tasman weather event impacts. The Chairperson, Terina Graham, presented the report. A discussion was held regarding the cancellation of the July meeting of the Motueka Community Board. The Chief Executive acknowledged that the decision to cancel the meeting was necessary due to public safety concerns during the State of Emergency declared in the Nelson Tasman Region, as Civil Defence Emergency Management had advised to avoid travel during severe weather conditions. While the cancellation was appropriate given the circumstances, it was noted that aspects of the process, particularly around communication with the Chairperson, could have been managed more effectively. As a result, the meeting cancellation protocols have been updated to ensure clear communication and best practice in future situations. Councillor Ellis left the meeting at 6.04pm. Action: Councillor Walker to distribute the ‘Managed Out’ documentary link. Action: Nick Hughes and Rob Smith to meet and discuss the Nelson Tasman sever weather event regarding the building inspectors. Public Forum Actions, Claire Hutt: · Claire Hutt to organise a meeting regarding the Oak Trees being trimmed and report back to Ian Williamson with confirmed dates. · Claire Hutt to circulate the response from Bill Rice regarding Parker and Pā Street heavy traffic consequences to Elected Members (when received). Public Forum Actions, Rob Smith: · Rob Smith to provide an update on the status of the NZ Motorhome Association land extension to Board members via email. · Rob Smith to provide an update to Councillor Walker regarding placards and if they are consented buildings and unconsented or just consented, to ensure the full picture. |
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Moved Deputy Chairperson Hutt/Chairperson Graham That the Motueka Community Board 1. receives the Board Report - August 2025 report, RMCB25-07-2; and 2. approves, retrospectively, the Motueka Community Board’s submission on the Responsible Camping Bylaw, Attachment 1 to the agenda report; and 3. approves, retrospectively, the Motueka Community Board’s submission on the Nelson City Council’s Annual Plan 2025/2026, Attachment 2 to the agenda report; and 4. approves, retrospectively, the Motueka Community Board’s submission on the Speed Management Phase Two consultation.
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Nil
The meeting concluded at 7.16pm.
Confirmed as a correct record of proceedings by resolution on 16 September 2025.
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MCB25-09-1 That the minutes of the Motueka Community Board meeting held on Tuesday, 19 August 2025, be confirmed as a true and correct record of the meeting, subject to the action regarding the saltwater bath crack being replaced with the below: · Action: Tony Strange to follow up with Joe Bywater regarding the crack in the concrete on the basketball facility at Decks Reserve and the item will remain until confirmation has been confirmed. CARRIED
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