MINUTES

of the

Golden Bay Community Board MEETING

held

1.00pm, Monday, 31 March 2025

at

Tākaka Office, 78 Commercial Street, Takaka

Present:                  A Langford (Chair), H Dixon, R Hewison, G Knowles (Deputy Chair), Councillors C Butler and C Hill

In Attendance:        Group Manager - Environmental Assurance (K Drummond), Financial Performance Manager (M McGlinchey), and Governance Officer (R Grover)

Absent:

The order of items differed from the published agenda.

1        OPENING, WELCOME

The Chair opened the meeting, and invited Group Manager – Environmental Assurance, Kim Drummond to offer the karakia.

2        APOLOGIES AND LEAVE OF ABSENCE

Moved Chair Langford/Deputy Chair Knowles

GBCB25-03-1

That an apology be accepted for Board Member R Hewison.

CARRIED

3        Public Forum

3.1     Cynthia McConville - Forest and Bird Golden Bay Branch

Ms McConville spoke regarding variable oyster catchers in Golden Bay and advised Forest and Bird was seeking solutions in relation to off-leash dogs being exercised at two key Golden Bay sites (Milnthorpe/Collingwood and Pariwhakaoho) where variable oyster catchers nest.

Ms McConville tabled documents, which are available on the Council’s website in the Minutes Attachment document and sought Community Board support for the Council to consider three key initiatives:

· Additional signage at the two key sites, raising awareness of shorebirds for beach users (suggested joint funding Tasman District Council and Department of Conservation)

· Employing a summer student to conduct a short survey of beach walkers to educate beach users at these two sites, and

· Hand out a “share the beach” flyer

Discussion took place regarding a consistent approach to conservation signage across councils.

Action:           Shannon Green to follow up with the community board/present at next meeting                             regarding the traffic light system and signage with staff – details around the                                   process for signage, the scope and local input.

Attachment 1   Forest and Bird Golden Bay Tabled Documents

4        DECLARATIONS OF INTEREST

Nil

5        LATE ITEMS

Nil

6        CONFIRMATION OF MINUTES

Moved Deputy Chair Knowles/Board Member Dixon

GBCB25-03-2

That the minutes of the Golden Bay Community Board meeting held on Monday, 17 February 2025, be confirmed as a true and correct record of the meeting.

CARRIED

7        Presentations

Nil

8        Reports

8.1     Board Report - March 2025

The Chair presented the report, which was taken as read.

Questions and discussions included:

·    The Representation Review Determination

·    The ongoing rotation of every third Board meeting held at the Collingwood Fire Station (where possible)

·   Government reforms and the wider impacts on councils

·   The Harbourmaster was working well with the community and considering feedback around navigation safety – including offshore pipes being removed and community communications

·    Agreement for Ned Wells – Marine Farming Association to present to the May Board meeting.

Action:           Chair Langford to progress feedback Council fees and charges via an evening workshop with members on 16 April 2025.

Action:            Stephen Richards to provide an update on the removal of the Waitapu toilet to                     Deputy Chair Knowles and discuss progressing communications.

Moved Chair Langford/Councillor Butler

GBCB25-03-3

That the Golden Bay Community Board

1.       receives the Board Report - March 2025 RGBCB25-03-3.

CARRIED

8.2     Annual Plan 2025/2026 Considerations

Financial Performance Manager, Matthew McGlinchey, presented the report, which was taken as read. He advised the report recommendations had no rating impact on the community and noted that the usual process of having a workshop for members prior to any Annual Plan considerations was circumvented to fast track access to the Board’s reserve funds to progress special projects.

It was agreed that the officer’s recommendation include the below changes:

· Clause 3 be changed from approves the use of ‘$15,000’, to ‘sufficient funds’.

Moved Chair Langford/Board Member Dixon

GBCB25-03-4

That the Golden Bay Community Board

1.       receives the Annual Plan 2025/2026 Considerations report, RGBCB25-03-5; and

2.       approves for inclusion in the Annual Plan 2025/2026, an additional amount for a Golden Bay Community Board Special Projects grant of $15,000 over and above the normal $5,000 budget, this additional spend should be funded from the existing Golden Bay Community Board reserve funds as at 30 June 2024; and

3.       approves the use of sufficient funds from the existing Golden Bay Community Board reserve funds to offset any potential increase in budget as a result of the Local Government Renumeration Authority Determination increasing the amounts paid to community board members; and

4.       notes that an additional $4,000 will be required in the 2026/2027 Annual Plan from the existing Golden Bay Community Board reserve balance as at 30 June 2024.

CARRIED

8.4     Financial Summary - Period ending 28 February 2025

Financial Performance Manager, Matthew McGlinchey presented the report, which was taken as read.

Moved Deputy Chair Knowles/Chair Langford

GBCB25-03-5

That the Golden Bay Community Board

1.       receives the Financial Summary – period ending 28 February 2025 report RGBCB25-03-4.

CARRIED

8.3     Discretionary Fund Applications

The Chair presented the report, and discussion included meeting topics, board matters and funding options.

Action:           Roanna Grover to advise how the Governance Team was managing report backs                         to the community board on Discretionary Funds and the recent improvements                                         made to financial reporting for the community boards.

Action:            Chair Langford to include information and advertising about the Golden Bay Discretionary Fund in the next Board Matters communication and on the Council Website/Facebook page.

Moved Chair Langford/Board Member Dixon

GBCB25-03-6

That the Golden Bay Community Board

1.       receives the Discretionary Fund Applications – March 2025 report RGBCB25-03-2; and

2.       receives the Golden Bay Pottery Club Discretionary Funding Accountability Form      (Attachment 2 to the report)

CARRIED

9        Correspondence

Nil

10      CONFIDENTIAL SESSION

Nil

Group Manager - Environmental Assurance, Kim Drummond closed the meeting with the karakia.

The meeting concluded at 2.00pm

Confirmed as a correct record of proceedings by resolution on 12 May 2025.

GBCB25-05-1

That the minutes of the Golden Bay Community Board meeting held on Monday, 31 March 2025, be confirmed as a true and correct record of the meeting.

CARRIED