Minutes of Report to Tasman District Council Meeting

MINUTES

of the

Tasman District Council MEETING

Kaunihera Katoa

held

9.30am, Thursday, 27 March 2025

Tasman Council Chamber, 189 Queen Street, Richmond

The video recording of this meeting is available on the Council’s YouTube channel.

Present: Mayor T King, Deputy Mayor S Bryant, Councillors C Butler, G Daikee,
B Dowler, J Ellis, M Greening (via Zoom), C Hill, M Kininmonth, K Maling,
C Mackenzie, B Maru, D Shallcrass and T Walker

In Attendance: Acting Chief Executive Officer (S Manners), Group Manager - Service and Strategy (J Ridd), Chief Financial Officer (M Drummond), Group Manager - Community Infrastructure (R Kirby), Group Manager - Environmental Assurance (K Drummond), Group Manager - Environmental Science
(R Smith), Kaihautū (R Thomas), Reserves and Facilities Manager
(G Reburn), Property Officer (M Wilson), Community Partnerships Coordinator (Y Panfylova), Community Partnerships Officer (A Lovell), Transportation Planning Advisor (J Murray), Enterprise and Property Services Manager (N Chin), Regulatory Manager (S Bruyns), Management Accounting Manager (P Egan), Senior Community Policy Advisor (A Gerraty), Transportation Manager (J McPherson), Reserves and Facilities Manager
(G Reburn), Waters and Wastes Manager (M Schruer), Team Leader – Community Policy (A Bywater), Governance Manager (E Stephenson) and Executive Assistant and Advisor to the Mayor (R Scherer)

Item 7.7 ‘Consideration of Operational Cost Saving 2024/2025’ resolution CN25-03-16, clauses 5-5.5 were revoked at the Tasman District Council meeting on 8 May 2025.

The order of items differed from the published agenda.

1 OPENING, WELCOME

Mayor King welcomed everyone to the meeting and offered the opening karakia.

2 APOLOGIES AND LEAVE OF ABSENCE

Nil

3 Public Forum

3.1 Murray Poulter

Mr Poulter spoke about the Council’s process that was used to map properties included in the zone of benefit for the Waimea Community Dam.

3.3 Roger Jones

Mr Jones spoke about the proposed rate increase for 2025/2026. He suggested that the Council was spending wastefully and should reduce staff numbers.

3.2 Tākaka Hill Biodiversity Group Trust

Charmaine Petereit spoke on behalf of the Tākaka Hill Biodiversity Group Trust and provided a PowerPoint presentation to update the Council on the work the Trust is doing to restore and protect ecosystems on Tākaka Hill. The presentation is available on the Council’s website in the Minutes Attachment document.

Attachment 1 Tākaka Hill Biodiversity Group Trust Presentation

4 DECLARATIONS OF INTEREST

Nil

5 LATE ITEMS

Moved Deputy Mayor Bryant/Councillor Maling

CN25-03-5

That the late item, 7.7 - Consideration of Operational Cost Savings 2024/2025, be considered at today's meeting. In accordance with section 46A(7) of the Local Government Official Information and Meetings Act 1987 and Standing Order 9.12, the reason the item was not on the agenda is because the required information was not available at the time the agenda was circulated and the reason that the item cannot be delayed until a subsequent meeting is because the matter relates to the current financial year.

CARRIED

6 CONFIRMATION OF MINUTES

Moved Councillor Daikee/Councillor Mackenzie

CN25-03-6

That the minutes of the Tasman District Council meeting held on Thursday, 13 February 2025, be confirmed as a true and correct record of the meeting.

CARRIED

Moved Councillor Kininmonth/Councillor Shallcrass

CN25-03-7

That the confidential minutes of the Tasman District Council meeting held on Thursday,
13 February 2025, be confirmed as a true and correct record of the meeting.

CARRIED

7 Reports

7.1 Presentation to Mayors for Peace Colouring Competition Winners

Mayor King acknowledged the success of two local students who were successful in the annual Mayors for Peace colouring competition.

· Shaviva Winslade – winner of the 6-10 year old category

· Gracie Quinney – special prize

7.2 Recommendation from Golden Bay Community Board - request to access Board reserve funds

Finance Manager, Matt McGlinchey presented the report, which was taken as read.

Moved Councillor Butler/Councillor Hill

CN25-03-8

That the Tasman District Council

1. receives the Recommendation from Golden Bay Community Board - request to access Board reserve funds report RCN25-03-7; and

2. approves the request for the Golden Bay Community Board to access $38,564.00 from the 2023/24 Special Projects budget for use in the 2024/25 financial year.

CARRIED

7.3 Mohua MenzShed - Request to Lease Reserve Land

Reserves and Facilities Manager, Grant Reburn and Property Officer, Margot Wilson presented the report, which was taken as read.

Clause 3 of the recommendation was amended to state a five year term with a right of renewal.

Moved Councillor Hill/Councillor Dowler

CN25-03-9

That the Tasman District Council

1. receives the Mohua MenzShed - Request to Lease Reserve Land report,
RCN25-03-8; and

2. notes that all 17 submissions received on the proposal to grant a lease over part of Golden Bay Recreation Park to Mohua MenzShed (‘the lease’) (Attachment 1 to the agenda report) were in support of the proposal and no submitters requested to be heard; and

3. notes and agrees with the recommendations of the Golden Bay Recreation Park Management Committee meeting held on 19 March 2025 pertaining to a lease to Mohua MenzShed referenced in paragraph 5.3 of the agenda report; and

4. pursuant to Section 54(1)(b) and (2) of the Reserves Act 1977 and subject to obtaining consent from the Minister of Conservation, agrees to grant a lease over part of the land at Golden Bay Recreation Park (approximately 164m²) held in Record of Title NL75/221 to Mohua MenzShed for the purposes of operating a men’s social group and workshop for their activities for a term of five (5) years with a right of renewal; and

5. notes that the lease document cannot be executed without prior consent from the Minister of Conservation, and that the consent role has been delegated by the Minister to the Council (Instrument of Delegation for Territorial Authorities from the Minister of Conservation, dated 12 June 2013); and

6. consents to the granting of a lease, pursuant to section 54(1)(b) of the Reserves Act 1977 under delegated authority from the Minister of Conservation, over part of the land at Golden Bay Recreation Park held in Record of Title NL75/221.

CARRIED

7.4 Three Community Leases Requested on Wakefield Recreation Reserve

Mr Reburn and Ms Wilson presented the report, which was taken as read.

In response to a question, Ms Wilson confirmed that the Council’s standard community lease included a requirement that lessees pay for the electricity they use.

Moved Councillor Mackenzie/Deputy Mayor Bryant

CN25-03-10

That the Tasman District Council

1. receives the Three Community Leases Requested on Wakefield Recreation Reserve report, RCN25-03-9; and

2. pursuant to Section 54(1)(b) of the Reserves Act 1977 and subject to obtaining consent from the Minister of Conservation (see clause 4 below), agrees to grant leases to three long-standing existing occupations over part of the land at Wakefield Recreation Park - 40 Clifford Road, Wakefield, held in Record of Title NL5D/863, each for a term of three years:

2.1 Target Shooting Wakefield Incorporated for the purpose of operating a gun/target shooting club;

2.2 Wakefield Football Club Incorporated for the purpose of operating a football/social club;

2.3 Wakefield Tennis Club for the purposes of operating a tennis/social club; and

3. notes that the lease documents cannot be executed without prior consent from the Minister of Conservation, and that the consent role has been delegated by the Minister to the Council (Instrument of Delegation for Territorial Authorities from the Minister of Conservation – dated 12 June 2013); and

4. consents to the granting of three leases, pursuant to section 54(1)(b) of the Reserves Act 1977 under delegated authority from the Minister of Conservation, over part of the land at Wakefield Recreation Reserve held in Record of Title NL 5D/863 to:

4.4 Target Shooting Wakefield Incorporated (approximately 204m²);

4.5 Wakefield Football Club Incorporated (approximately 210m²);

4.6 Wakefield Tennis Club (approximately 42m²), with the proviso that the Tennis Club first re-establishes with a minimum of ten (10) persons and re-incorporates as a registered entity.

CARRIED

7.5 Tasman Youth Council Engagement Event

Community Partnerships Officer, Ana Lovell and Community Partnerships Coordinator, Yulia Panfylova presented the report, which was taken as read.

Councillor Walker was acknowledged for her work with the Motueka Youth Council.

Moved Councillor Walker/Councillor Ellis

CN25-03-11

That the Tasman District Council

1. receives the Tasman Youth Council Engagement Event report, RCN25-03-10.

CARRIED

7.6 Speed Management Phase One

Transportation Planning Advisor, Jane Murray, Senior Infrastructure Planning Advisor, Bill Rice and Transportation Manager, Jamie McPherson presented the report, which was taken as read and answered questions .

Discussion on this item was deferred until later in the meeting when the item was revisited.

The public was excluded at 10.30am for consideration of 8.5 - Recommendation from Enterprise Committee - Diversified Resilience Fund Proposal. The meeting was then adjourned and reconvened in confidential session at 10.45am.

Moved Councillor Mackenzie/Councillor Maling

CN25-03-12

Confirms that, in accordance with sections 48(5) and 48(6) of the Local Government Official Information and Meetings Act 1987, that Mr Kevin Armstrong and Mr Manoli Aerakis, Independent Audit and Risk Committee Members, be permitted to remain for item 8.5 Diversified Resilience Fund Proposal after the public has been excluded because their knowledge of the matters being discussed will be of assistance to the Council when assessing options available to it and in explaining any decision to the community.

That the public be excluded from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

8.5 Recommendation from Enterprise Committee - Diversified Resilience Fund Proposal

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s48(1)(a) - The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

CARRIED

The meeting resumed in open session at 11:37 am.

7.6 Speed Management Phase One - revisited

It was noted that further speed management changes would be presented to the Council at the 8 May 2025 meeting.

Deputy Mayor Bryant acknowledged Council staff who had persisted through what had been an extensive community consultation process.

Moved Deputy Mayor Bryant/Councillor Daikee

CN25-03-15

That the Tasman District Council

1. receives the Speed Management Phase One report, RCN25-03-11; and

2. receives and accepts submissions on the speed limit changes, including a late submission from the Ministry of Education (three days late); and

3. approves the reduction of speed limits on the following roads:

Richmond Area

3.1 McShane Road: 80 to 50km/h (for its entire length);

3.2 Lower Queen Street: 60 to 50km/h (from the end of the existing 50km/h zone (90m east of McShane Road) to 50m northwest of McShane Road);

3.3 Lower Queen Street: 80 to 60km/h (from 50m northwest of McShane Road to 360m southeast of Swamp Road);

School Base Speeds

3.4 Paton Road: 80 to 60km/h (from Ranzau Road to 275m southwest of Aniseed Valley Road);

3.5 Main Road Lower Moutere/Queen Victoria Street: 100 to 60km/h and 70 to 60km/h (from 350m south of the southern boundary of the Lower Moutere School to the start of the 50km/h limit north of Hau Road);

3.6 School Road, Lower Moutere: 80 to 60km/h (from the end of the existing 60km/h limit for 256m);

3.7 Supplejack Valley Road: 100 to 50kmkm/h (for 387m from end of existing 50km/h limit);

3.8 Greenhill Road: 100 to 60km/h (for its entire length);

3.9 Motueka Valley Highway: 100 to 60km/h (from 35m south of southern boundary of 1573 Motueka Valley Highway to 70m north of Waiwhero Road);

3.10 Central Tākaka Road: 60 to 50km/h (from SH60 intersection to 190m south east of eastern Central Tākaka School boundary);

3.11 Excellent Street, Collingwood: 100 to 60km/h (for its entire length);

3.12 Lewis Street, Collingwood 50 to 40km/h (for its entire length);

3.13 Orion Street, Collingwood: 100 to 60km/h (from end of seal to Excellent Street);

3.14 Orion Street, Collingwood: 100 to 40km/h (Washington Street to end of seal);

3.15 Washington Street: 50 to 40km/h (south-east of Lewis Street);

3.16 Washington Street: 100 to 50km/h (north of Ruataniwha Drive);

3.17 Aporo Road: 60 to 50km/h (from SH60 to 75m south of Kina Beach Road);

3.18 Aporo Road: 80 to 60km/h (from 75m south of Kina Beach Road to 150m south of Williams Road);

3.19 Williams Road: 80 to 60km/h (for 600m south of Aporo Road);

3.20 Dicker Road: 50 to 40km/h (for its entire length);

3.21 Goddard Road: 50 to 40km/h (for its entire length);

3.22 Rush Lane: 100 to 50km/h (for its entire length);

3.23 Edward Street Wakefield: 50 to 30km/h (from end of existing 30.km/h limit to Pitfure Street);

High Risk Roads

3.24 Dovedale Road: 100 to 80km/h (from Motueka Valley Highway to start of existing 60km/h zone), 107m northwest of Neudorf Road);

3.25 Edwards Road, Lower Moutere: 100 to 80km/h (entire length);

3.26 Motueka Valley Highway: 100 to 80km/h (from Dovedale Road to 35m south of southern boundary of 1573 Motueka Valley Highway) start of proposed 60km/h zone);

3.27 Motueka Valley Highway: 100 to 80km/h (from 70m north of Waiwhero Drive (end of proposed 60km/h zone) to Alexander Bluff Road);

3.28 Moutere Highway: 100 to 80km/h (from SH60 to start of existing 50km/h zone, 80m east of Sunrise Valley Road);

3.29 Moutere Highway/Main Road, Lower Moutere: 100 to 80km/h (from end of existing 50km/h zone (380m north of Supplejack Valley Road) to 350m south of southern boundary of Lower Moutere School (start of proposed 60km/h zone); and

3.30 Neudorf Road: 100 to 80km/h (entire length); and

4. approves the amendments to the following two variable speed areas

1) TKKM o Tuia te Matangi: Add Elizabeth Street, delete Croucher Street

2) Tākaka Primary School: Add Boundary Road to the variable speed zone

CARRIED

7.7 Consideration of Operational Cost Savings 2024/2025

Group Manager – Community Services, Richard Kirby, Transportation Manager, Jamie McPherson, Reserves and Facilities Manager, Grant Reburn and Waters and Wastes Manager, Mike Schruer presented the report, which was taken as read.

Discussion included:

· Conservation shrub maintenance;

· Level of service reductions and the savings forecast in the current financial year;

· The frequency of street sweeping; and

· The frequency of roadside mowing

Moved Councillor Mackenzie/Deputy Mayor Bryant

CN25-03-16

That the Tasman District Council

1. receives the Report on Community Infrastructure Consideration of Operational Cost Savings 2024/2025, RCN25-03-12; and

2. notes that for the Waters and Wastewater activity the frequency of routine monitoring will only be reduced where compliance with water regulations is not compromised; and

3. notes that reducing routine maintenance in the Waters and Wastes activity may realise circa $10,000 savings in 2024/25; and

4. notes that there is little opportunity to reduce levels of service in the Waste Management and Minimisation activity without incurring additional costs next year and that increasing gate charges is not recommended; and

5. ~~approves the following levels of service reductions in Reserves and Facilities activity for the remainder of the 2024/2025 year:~~

~~5.1~~ ~~the removal of Rubbish Bins from Reserves, potentially saving $229,000 per annum; and~~

~~5.2~~ ~~reducing the cleaning frequency of 14 public toilets saving $75,000 per annum; and~~

~~5.3~~ ~~the temporary closure of three public toilets and the discretion to temporarily close more on a seasonal basis if identified as low use, saving $12,000 per annum; and~~

~~5.4~~ ~~reducing annual bedding displays (planting) in formal gardens saving $84,000 per annum; and~~

~~5.5~~ ~~reducing conservation shrub maintenance saving $159,000 per annum; and~~

6. approves reducing the levels of service within the Transportation activity for the remainder of the 2024/2025 year as follows:

6.1 reduce the frequency of street sweeping across all urban areas potentially saving $30,000; and

6.2 pause rural roadside mowing except for safety/critical sightlines potentially saving $90,000; and

6.3 reduce the urban landscape mowing potentially saving $2,500.

CARRIED

7.8 Regulatory Services - Section 17A Delivery of Services Review

Regulatory Manager, Shane Bruyns and Management Accounting Manager, Paul Egan presented the report, which was taken as read. Mr Bruyns noted that the in-house delivery of parking and dog control services was working well.

Discussion included:

· The increased level of service;

· The need to provide more communication about how regulatory services were funded; and

· The need for more education on the management of dogs in restricted areas and on beaches as outlined in the new Dog Control Bylaw.

Moved Councillor Mackenzie/Deputy Mayor Bryant

CN25-03-17

That the Tasman District Council

1. receives the Regulatory Services - Section 17A Delivery of Services Review report, RCN25-03-13 and

2. approves that, following the 17A review contained in Attachment 1 to the agenda report, the delivery of the Council’s regulatory function remains in-house; and

3. notes that the delivery of this function will continue to be reported to the Environment and Regulatory Committee; and

4. notes that within two years the Environmental Assurance Group will conduct and internal review of the delivery of this function to ensure efficient and effective operation.

CARRIED

Councillor Greening requested that his vote against the motion be recorded.

The meeting was adjourned at 12:45 pm and reconvened at 1:10 pm.

7.16 Waimea Water Limited - Draft Statement of Intent 2025/2026

Prior to considering Item 7.16 Waimea Water Limited – Draft Statement of Intent 2025/2026, the Mayor invited Waimea Water Limited Chief Executive Officer, Mike Scott, Director, Doug Hattersley and Chief Financial Officer, Dave Ashcroft to present a Waimea Water Update.
A PowerPoint presentation was provided, this is available on the Council’s website in the Minutes Attachment document.

The Council acknowledged Mr Scott who was leaving Waimea Water Limited and thanked him and the staff for their work to get the Waimea Community Dam completed.

Chief Financial Officer, Mike Drummond presented the report which was taken as read. He noted that the financial section in the draft Statement of Intent had been updated.

Moved Councillor Mackenzie/Councillor Maling

CN25-03-18

That the Tasman District Council

1. receives the Waimea Water Limited - Draft Statement of Intent 2025/2026 report, RCN25-03-21; and

2. provides the following comments and feedback to the Waimea Water Ltd Board –

2.2 requests the Waimea Water Ltd Board considers the following matters before providing shareholders with the final Statement of Intent:

2.2.1 disclosing its assumptions for projected borrowing interest rates, inflation levels, staff numbers and board structure in its final Statement of Intent.

CARRIED

Attachment 1 Waimea Water Update Presentation

7.17 Waimea Water Limited - Mid-Year Report: 31 December 2024

Mr Drummond presented the report which was taken as read.

Moved Deputy Mayor Bryant/Councillor Maru

CN25-03-19

That the Tasman District Council

1. receives the Waimea Water Limited - Mid-Year Report: 31 December 2024 report RCN25-03-22; and

2. notes the receipt of the Mid-Year Report for the period ended 31 December 2024 from Waimea Water Ltd; and

3. notes the Waimea Water Ltd Mid-Year Report (or a link to the report) will be published on the Council’s website within seven (7) days of this meeting.

CARRIED

7.15 Waimea Community Dam - 2025/26 Annual Plan Funding Proposal

Mr Drummond presented the report, which was taken as read.

Moved Councillor Daikee/Councillor Dowler

CN25-03-20

That the Tasman District Council

1. receives the Waimea Community Dam - 2025/26 Annual Plan Funding Proposal report, RCN25-03-20; and

2. approves transferring $8.75 million from the Waimea Community Dam reserve to repay internal loans in relation to the Environmental flow funding for the Waimea Community dam; and

3. approves income from the Waimea Community Dam reserve being used to offset the recovery of costs in relation to the Environmental flow funding for the Waimea Community Dam.

CARRIED

7.9 Local Water Done Well Preferred Water Services Delivery Options

Mr Kirby, Strategic Policy Manager, Dwayne Fletcher and Council Contractor, Jeff Robinson presented the report, which was taken as read.

Mr Kirby confirmed that it was a requirement of the Water Services legislation for the Council to signal its preferred option for Local Water Done Well in the public consultation documents. He also noted that the Buller District Council preferred the multi-council controlled organisation (CCO) option for Local Water Done Well.

Councillor Greening, seconded by Councillor Daikee, moved an alternative to the officer’s recommendation.

Moved Councillor Greening/Councillor Daikee

That the Tasman District Council

1. receives the Local Water Done Well Preferred Water Services Delivery Options report, RCN25-03-14; and

2. confirms public consultation on three options for future governance and management of Water, Wastewater and Stormwater, being:

a. Option 1 Enhanced Status Quo, the Council establishes an internal business unit that manages Water, Wastewater and Stormwater;

b. Option 2 Tasman Water Council Controlled Organisation that governs and manages Water, Wastewater and Stormwater;

c. Option 2(a) Tasman Water Council Controlled Organisation that governs and manages Water and Wastewater, with Stormwater governance and

3. confirms that Option 1 is the Council’s preferred option for consultation; and

4. agrees that the public consultation be for one month commencing no later than
22 April 2025, with submissions and hearings considered by the Council; and

5. delegates authority to the Project Governance Group (Mayor, Deputy Mayor, Councillors Mackenzie and Hill, Corey Hebberd, Turi Hippolite and Hemi Sundgren) to give final approval of the consultation document and supporting material.

Councillor Maling, seconded by Councillor Maru, moved an amendment by way of addition, which was carried and became part of the substantive motion.

Moved Councillor Maling/Councillor Maru

That the Tasman District Council

2. approves continuing discussions with other councils regarding the governance and management of the Councils’ Water, Wastewater and Stormwater functions.

Councillor Greening withdrew as mover of the motion. Councillor Daikee moved the substantive motion, seconded by Cr Dowler, and the substantive motion was put.

Moved Councillor Greening/Councillor Daikee

CN25-03-21

That the Tasman District Council

1. receives the Local Water Done Well Preferred Water Services Delivery Options report, RCN25-03-14; and

2. approves continuing discussions with other councils regarding the governance and management of the Councils’ Water, Wastewater and Stormwater functions;

3. confirms public consultation on three options for future governance and management of Water, Wastewater and Stormwater, being:

a. Option 1 Enhanced Status Quo, the Council establishes an internal business unit that manages Water, Wastewater and Stormwater;

b. Option 2 Tasman Water Council Controlled Organisation that governs and manages Water, Wastewater and Stormwater;

c. Option 2(a) Tasman Water Council Controlled Organisation that governs and manages Water and Wastewater, with Stormwater governance and planning retained by the Council but operational management contracted to the Council Controlled Organisation; and

4. confirms that Option 1 is the Council’s preferred option for consultation; and

5. agrees that the public consultation be for one month commencing no later than
22 April 2025, with submissions and hearings considered by the Council; and

6. delegates authority to the Project Governance Group (Mayor, Deputy Mayor, Councillors Mackenzie and Hill, Corey Hebberd, Turi Hippolite and Hemi Sundgren) to give final approval of the consultation document and supporting material.

CARRIED

Councillor Greening abstained from voting on the motion.

7.12 Local Government Funding Agency Limited - Draft Statement of Intent 2025-2028

Mr Drummond presented the report which was taken as read.

Moved Councillor Maling/Councillor Mackenzie

CN25-03-22

That the Tasman District Council

1. receives the Local Government Funding Agency Limited - Draft Statement of Intent 2025-2028 Report RCN25-03-17; and

2. receives the Local Government Funding Agency’s draft Statement of Intent 2025/2028 (Attachment 2 to the agenda report); and

3. agrees to the Local Government Funding Agency’s draft Statement of Intent 2025/2028, Attachment 2 to the agenda report; and

4. notes the Local Government Funding Agency Shareholders’ Council will provide feedback (if any) on the draft Statement of Intent on behalf of Shareholding Councils; and

5. receives the letter from the Chief Executive, Local Government Funding Agency, dated 28 February 2025, Attachment 3 to the agenda report.

CARRIED

7.13 Local Government Funding Agency (LGFA) - Half Year Report 31 December 2024

Mr Drummond presented the report, which was taken as read.

Action: Mr Drummond to circulate the LGFA advice regarding LGFA funding for water entities.

Moved Councillor Mackenzie/Deputy Mayor Bryant

CN25-03-23

That the Tasman District Council

1. receives the Local Government Funding Agency - Half Year Report 31 December 2024 report, RCN25-03-18; and

2. receives the Local Government Funding Agency - Half Year Report 31 December 2024 (Attachment 1 to the agenda report); and

3. receives the New Zealand Local Government Funding Agency covering letter dated 28 February 2025 referencing the Half Year Report (Attachment 2 to the agenda report); and

4. notes a link to the New Zealand Local Government Funding Agency Half Year Report will be published on the Council’s website within seven days of this meeting.

CARRIED

The Mayor advised that the remaining open agenda items would be considered after the confidential session.

The public was excluded at 2.30pm. During the confidential session the meeting resolved to extend the meeting beyond six hours to allow the business on the agenda to be completed.

8 CONFIDENTIAL SESSION

8.1 Procedural motion to exclude the public

Moved Councillor Mackenzie/Deputy Mayor Bryant

CN25-03-24

8.2 Waimea Community Dam - Final Funding Agreements

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(b)(ii) - The withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

8.3 Recommendation from Audit and Risk Committee - Waimea Community Dam Financial Overview

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

8.4 Waimea Community Dam - Zone of Benefit - Submission Response

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

8.6 Sale of Council Properties

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

CARRIED

The meeting resumed in open session at 4:01 pm.

7.14 Waimea Community Dam - Project and Funding Closeout

Mr Drummond presented the report. He advised the meeting that since the report had been written there had been a change in the funding approved by the Council at the request of Waimea Irrigators Limited as noted in paragraph 1.3 of the report.

He noted that the Council had agreed to extend the $5 million water charge smoothing facility availability period to 30 June 2030 but not to extend the maturity date. This means the $5 million loan is interest only to 30 June 2030 and repaid over the following eight years.

In response to a question, Mr Drummond advised that the option of open days being held at the dam site were under consideration.

Moved Councillor Hill/Councillor Maling

CN25-03-25

That the Tasman District Council

1. receives the Waimea Community Dam - Project and Funding Closeout report, RCN25-03-19.

CARRIED

7.10 Chief Executive's Update

Acting Chief Executive Officer, Steve Manners presented the report, which was taken as read.

Mr Manners referred to the recent decision of the Local Government Commission regarding the outcome of the representation review.

Councillor Walker left the meeting at 4:20 pm.

Action: Mr Manners to provide more information regarding the status of the Regional Infrastructure Forum in the next Chief Executive Officer’s update.

Councillor Hill left the meeting at 4:21 pm.

Moved Councillor Maling/Councillor Maru

CN25-03-26

That the Tasman District Council

1. receives the Chief Executive's Update report, RCN25-03-15.

CARRIED

7.11 Mayoral Update Report

Mayor King presented his report, which was taken as read.

He noted that the Council had recently hosted a delegation from Fujimi Machi including a powhiri at Te Āwhina Marae.

Councillor Butler left the meeting at 4:27 pm.

Moved Mayor King/Councillor Dowler

CN25-03-27

That the Tasman District Council

1. receives the Mayoral Update Report RCN25-03-16.

CARRIED

RESTATEMENTS

It was resolved while the public was excluded:

8.2 Waimea Community Dam - Final Funding Agreements

That the Tasman District Council

5. agrees that the Waimea Community Dam - Final Funding Agreements report and attachments will remain confidential at this time.

8.3 Recommendation from Audit and Risk Committee - Waimea Community Dam Financial Overview

That the Tasman District Council

3. agrees that the Waimea Community Dam Financial Overview decision, report and attachments remain confidential at this time, but that the decision be made available to Waimea Irrigators Limited and Waimea Water Limited.

8.4 Waimea Community Dam - Zone of Benefit - Submission Response

That the Tasman District Council

1. receives the Waimea Community Dam - Zone of Benefit - Submission Response report, RCN25-03-25; and

2. agrees to retain the current Zone of Benefit area and not to stop charging the Zone of Benefit rate to the property referred to in the submission; and

3. notes staff will contact the submitter to inform him of the Council’s decision; and

4. notes that this report and decision will be made publicly available seven days after the meeting with the submitter’s personal and rates details redacted.

Attachment 1 Waimea Dam Zone of Benefit Submission Response Report (Redacted)

8.5 Recommendation from Enterprise Committee - Diversified Resilience Fund Proposal

That the Tasman District Council

8. agrees that the report and attachments remain confidential at this time.

8.6 Sale of Council Properties

That the Tasman District Council

7. agrees that the decision can be made publicly available once the properties are ready for market and that the report and attachments remain confidential.

Mayor King offered the closing karakia and the meeting concluded at 4.29 pm.

Confirmed as a correct record of proceedings by resolution on 08 May 2025

CN25-05-1

That the minutes of the Tasman District Council meeting held on Thursday, 27 March 2025, be confirmed as a true and correct record of the meeting.