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MINUTES
of the
Tasman
District Council MEETING
Kaunihera Katoa
held
12 noon, Thursday, 10 October 2024
at
Tasman Council Chamber,
189 Queen Street, Richmond
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The video recording of this meeting
is available on the Council’s YouTube channel
Present: Mayor T King, Deputy Mayor S Bryant, Councillors C Butler, G Daikee,
J Ellis, M Greening, C Hill, B Maru, and T Walker
In Attendance: Chief Operating Officer (S Manners), Executive
Assistant and Advisor to the Mayor (R Scherer), Chief Financial Officer (M
Drummond), Group Manager – Environmental Assurance (K Drummond), Group
Manager - Community Infrastructure (R Kirby), Group
Manager – Environmental Science (R Smith), Finance Manager (M
McGlinchey), Financial Analyst (J Bagnall), Governance Manager (E Stephenson)
and Management Accounting Manager (P Egan)
1
OPENING,
WELCOME
Mayor King welcomed everyone to the
meeting and offered the opening karakia.
2 APOLOGIES
AND LEAVE OF ABSENCE
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Moved Councillor Hill/Councillor Walker
CN24-10-8
That
apologies from Councillors B Dowler, M Kininmonth, C Mackenzie, K Maling and
D Shallcrass be accepted.
CARRIED
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3 Public
Forum
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3.1 Mathias
Schaeffner – Tasman Democracy
Mr Schaeffner spoke regarding an action
item from the Council meeting of 15 February 2024, regarding
the provision of a breakdown of Local Government Official Information and
Management Act 1987 (LGOIMA) requests to be included in future Chief
Executive Updates.
Mr Schaeffner suggested that the LGOIMA information provided since February 2024
did not satisfactorily meet the agreed action.
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4 DECLARATIONS OF
INTEREST
Nil
5 LATE
ITEMS
Nil
6 CONFIRMATION OF MINUTES
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Moved Councillor
Hill/Councillor Ellis
CN24-10-9
That the minutes of
the Tasman District Council meeting held on Wednesday, 2 October 2024, be
confirmed as a true and correct record of the meeting.
CARRIED
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Moved Councillor
Ellis/Councillor Maru
CN24-10-10
That the confidential
minutes of the Tasman District Council meeting held on Wednesday, 2 October
2024, be confirmed as a true and correct record of the meeting.
CARRIED
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7 Reports
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7.1 Quarterly Treasury Report
Financial Analyst, James Bagnall and Chief
Financial Officer, Mike Drummond presented the report which was taken as
read.
Discussion included:
·
Interest rates
·
Interest swaps
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Debt figures, and
·
Port and Airport dividends
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Moved Deputy Mayor Bryant/Councillor Daikee
CN24-10-11
That the Tasman District Council
receives the Quarterly Treasury Report, RCN24-10-4.
CARRIED
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7.2 2024 Activity Balances Report
Finance Manager, Matt McGlinchey, Management
Accounting Manager, Paul Egan and Mr Drummond presented the report, which was
taken as read.
Action: Group Manager – Community Infrastructure
to provide further information around the deficits in the kerbside recycling
and resource recovery centres activities.
Action: Mr Drummond agreed to provide a list of the maintenance and
renewal programme for the community assets activity.
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Moved Councillor Butler/Councillor
Walker
CN24-10-12
That the Tasman District Council
1. receives
the 2024 Activity Balances Report RCN24-10-5; and
2. approves
the funding of Activity Operating Carryovers as listed in Attachment 1 of the
agenda report from Activity balances; and
3. approves
the use of $50,000 of general rates income from 2023/24 for the additional
special grants funds for the 2024/2025 financial year.
CARRIED
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Councillor
Greening asked that his vote against the motion be recorded.
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7.3 2024 Capital Carry Over Report
Mr Egan presented the
report, which was taken as read.
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Moved Councillor Daikee/Councillor
Hill
CN24-10-13
That the Tasman District Council
1. receives
the 2024 Capital Carry Over Report RCN24-10-6; and
2. approves
the proposed capital budget carryovers totalling $9.8 million into the
2024/2025 financial year as set out in Attachment 1 of the agenda report;
and,
3. approves
the proposed carry outs of $2.7 million from the 2024/2025 financial year
as set out in Attachment 1 of the agenda report; and,
4. approves the
carry back of budget from 2024/2025 to 2023/2024 of $1.99 million as
set out in Attachment 1 of the agenda report; and
5. notes the
project timing adjustments of $250,000 reducing 2024/25 budgets; and
6. approves the
proposed loan funded operating carryovers of $1.4 million from the 2023/2024
financial year as set out in Attachment 2 of the agenda report.
CARRIED
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Chief Operating
Officer, Steve Manners clarified that information on LGOIMAs was included in
the Chief Executive Officer’s Update to every Council meeting and on the
Council’s website. He noted that information on private individuals was not
provided for privacy reasons.
8 CONFIDENTIAL
SESSION
Nil
Mayor King offered
the closing karakia and the meeting concluded at 12.54 pm.
Confirmed as a correct record of proceedings by resolution
on 24 October 2024
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CN24-10-15
That the minutes of the Tasman District Council
meeting held on Thursday, 10 October 2024, be confirmed as a true and correct
record of the meeting.
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