Tasman District
Council Motueka
Community Board Agenda – 18 June 2024
8 Reports
8.1
Further Community
Lease Renewals for the Motueka Ward
Information Only - No Decision
Required
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Report
To:
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Motueka
Community Board
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Meeting
Date:
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18
June 2024
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Report
Author:
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Margot
Wilson, Property Officer
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Report
Authorisers:
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Robert
Cant, Programme Leader - Land & Leases
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Report
Number:
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RMCB24-06-1
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1. Purpose
of the Report / Te Take mō te Pūrongo
1.1 To
allow the Motueka Community Board the opportunity to provide feedback regarding
the proposed decision of Council’s Property Services Manager to offer new
leases to the six Motueka community groups listed in this report.
Council’s Property Services Manager is delegated to approve the leasing
of Council Property.
2. Summary
/ Te Tuhinga Whakarāpoto
2.1 There
are a few Community Groups within the Tasman District sited on Council land
that either have had a lease that is currently long-expired or have had no
lease at all. That is because these particular groups have required
additional clarification of historical agreements/arrangements made with each
and/or confirmation of the regulations and legalities that apply and/or
additional negotiations with the organisation.
2.2 This
report outlines five existing Motueka Community group occupations as well as
one fully new occupation.
2.3 All
six groups’ leases are sited on Council land “Held in Fee
Simple” – not reserve land. This makes the lease renewal process
straight forward as it is regulated by the Local Government Act 2002 Section
12(2) - requiring no public notification process.
2.4 The
five long-term existing occupation groups have considerable histories within
Motueka and have served their part of the community well for many years.
Council staff propose that each of these five groups - as well as the one new
group be offered five-year term leases.
2.5 The one new proposed tenant (Motueka
Community Development Trust) is considered by Council Staff to be a well-funded
and well organised new community group serving a significant need for Motueka
youth.
2.6 Following
the Board’s feedback on these proposed leases, the Property Services
Manager - who is delegated to approve the leasing of Council Property, will
take the Board’s feedback into consideration prior to making final
decisions regarding each lease.
3. Recommendation/s
/ Ngā Tūtohunga
That the Motueka Community Board
1. receives
the Further Community Lease Renewals for the Motueka Ward RMCB24-06-1; and
2. notes that the Property Services Manager - who is
delegated to approve the leasing of Council Property – intends to grant
new five-year tenancies to the organisations listed below pursuant to any
special clauses/conditions as described in paragraphs 4.8 through 4.14 of the
agenda report, and noting that these groups’ occupations do not require
public notification:
a)
Motueka Community Development Trust – Lease offered pursuant
to Sec 12(2)
of the Local Government
Act 2002. Title: NL4A1273. Legal Description: Pt
Lot 1
DP 8862. Land classified
as: Held in Fee Simple; and
b)
Motueka Highland Pipe Band Incorporated & Motueka District
Brass
Incorporated - Lease
offered pursuant to Sec 12(2) of the Local Government Act
2002. Title: NL4A1273.
Legal Description: Pt Lot 1 DP 8862. Land classified as:
Held in Fee Simple; and
c)
Motueka Army Cadets - Lease offered pursuant to Sec 12(2) of the
Local
Government Act 2002. Title: NL4A1273. Legal Description: Pt Lot 1 DP 8862.
Land classified as: Held in Fee Simple. Public Notification not required; and
d)
Motueka Community Gardens Trust - Lease offered pursuant to Sec
12(2) of the
Local Government Act 2002. Title: NL13B/431. Legal Description: Lot 1
Deposited Plan 20082. Land classified as: Held in Fee Simple; and
e) Motueka
Association Football Club Incorporated, Motueka Cricket Club
Incorporated and Motueka Athletics Club - Lease offered pursuant to Sec 12(2)
of the Local Government Act 2002. Title: NL3C/189. Legal Description: Part Lot
33 Deposited Plan 1599. Held in Fee Simple; and
f)
Seniornet Motueka Incorporated and Motueka District
Toy Library Incorporated -
Lease offered pursuant to Sec 12 (2) of the Local Government Act 2002.
Title: NL3C/189. Legal Description: Part Lot 33 Deposited Plan 1599. Land
Classified as: Held in Fee Simple.
4.1 The Council’s Property
Services Team manages a portfolio of around 100 community leases and licences.
It is quite a varied list of groups with each providing its own range of
benefits to the residents of and visitors to our region. There are also a few
organisations however, that have either never signed occupation documents or
have not signed documents for many years due to various complexities.
4.2 Five
of the six Community groups listed in 4.8 have resided at their locations
(Council owned land) for anywhere from fifteen years to nearly thirty
years. These groups have served their members and thereby the local
community all these years. For these reasons, Council staff feel that providing
that all these groups agree to the terms and conditions drafted for them in
their Council occupation documents and are willing to sign them, there is then
no obvious reason why their occupations should not continue.
4.3 The one group in 4.8 that would be a new
tenant on Council land is the Motueka Community Development Trust. It has
been a registered charity since the 12 of April 2023 but had successfully
applied for funding from the Lotteries Commission back in 2021. This
group’s mission is to provide a safe and secure focal point for Motueka
youth that supports their development and wellbeing through creating
connections to service providers and support organisations that meet their
needs. It wishes to secure a Council Community Lease and operate from what is
now called: “Weka House” (formerly “Motu Weka
Neighbourhood Centre” - adjacent to and on the site of
the Motueka Recreation Centre).
4.4 All six of these lease sites are on
Council land classified as: Held in Fee Simple. None are on Reserve Land.
Therefore, all of these leases are governed by the Local Government Act 2002
– Section 12 (2) and as such, no public notification is required, albeit,
the Board could recommend that staff undertake Public Notice. However, as five
of these uses are long-standing and not changing - and the one new tenancy
organisation is somewhat similar in purpose to the original use/purpose of that
building, Public Notice is not considered necessary.
4.5 The Council’s standard occupation
documents clearly outline the obligations of both the community group and
Council and their respective responsibilities regarding various possible
leasing issues, thus lessening the likelihood of misunderstandings.
4.6 Also standard are the five-year terms
for community groups’ occupations. Five years ensures at least that
amount of staff interaction/updating with each group with a balance between
ensuring groups are continuing to serve the community and allowing security for
those who continue to use Council property at the standard nominal fee which is
currently $300 per year until 30 June 2024.
4.7 Following the Board’s feedback on
the leases within this report, the Property Services Manager will take the
Board’s feedback into consideration and then make a final decision
regarding granting each of the leases. The Property Services Manager is
delegated to approve the leasing of Council Property.
4.8 The groups requiring new leases are:
a. Motueka Community Development Trust
- Located at 30 Old Wharf Road – at the
Motueka Recreation Centre
- Council owns this building
- Title: NL4A1273
- Land Classification: Council Land Held in Fee Simple therefore not subject to
Reserves Act
1977
- Legislation allowing Council to offer lease here: Local Government Act
Section 12(2) -
therefore no need for public notification process
- This is a new prospective tenant for a Council building and land – no
current lease exists
b. Motueka
Highland Pipe Band Inc and Motueka District Brass Inc
- Located at 30 Old Wharf Road – at the
Motueka Recreation Centre
- These two groups own their building
- Title: NL4A1273
- Land Classification: Council Land Held in Fee Simple therefore not subject to
Reserves Act
1977
- Legislation allowing Council to offer lease here: Local Government Act
Section 12(2) -
therefore no need for public notification process
- Current lease expired
c. Cadet Corps
Association of New Zealand Trust T/A Motueka Army Cadets
- Located at 30 Old Wharf Road – at the Motueka Recreation Centre
- Council owns this building – Cadets own the adjacent storage container
- Title: NL4A1273
- Land Classification: Council Land Held in Fee Simple therefore not subject to
Reserves Act
1977
- Legislation allowing Council to offer lease here: Local Government Act
Section 12(2) -
therefore no need for public notification process
- No Lease exists here – albeit this group has occupied this site for
many years
d. Motueka Community Gardens Trust
- Located at 33 Old Wharf Road – on former
“Clean Tip” site
- No permanent buildings exist here
- Title: NL13B/431
- Land Classification: Council Land Held in Fee Simple therefore not subject to
Reserves Act
1977
- Legislation allowing Council to offer lease here: Local Government Act
Section 12(2) -
therefore no need for public notification process
- Current lease expired
e. Motueka
Association Football Club Inc /Motueka Cricket Club Inc/Motueka Athletics
Club Inc
- Located at Memorial Park - this land is owned
exclusively by Council
- Building owned by the clubs
- Title: NL3C/189
- Land Classification: Council Land Held in Fee Simple (Public Park Land
– under Local
Government Act 2002) - therefore not subject to Reserves Act 1977
- Legislation allowing Council to offer lease here: Local Government Act
Section 12(2) -
therefore no need for public notification process
- No lease exists here – albeit this group has occupied this site for
many years
f. Seniornet Motueka Incorporated and Motueka District Toy Library
Incorporated
- Located at Memorial Park - this land is owned exclusively by Council
- Building owned by the clubs
- Title: NL3C/189
- Land Classification: Council Land Held in Fee Simple (Public Park Land
– under Local
Government Act 2002) - therefore not subject to Reserves Act 1977
- Legislation allowing Council to offer lease here: Local Government Act
Section 12(2) -
therefore no need for public notification process
- Current lease expired
4.9 Motueka Community Development Trust (MCDT)
– This is a relatively new organisation requesting a first-time Council
Community Lease for the building currently referred to as: “Weka
House” on the Motueka Recreation Centre site (it is the former
“Motu Weka Neighbourhood Centre”).
This group offers emotional, skills training and referral support for Motueka
youth and intends to use this Council owned building as a youth hub for these
services and support. Since the building was originally used as a centre to support
young children – the use of the building will not be changing much as it
would become a centre to support teenagers under these new tenants. MCDT
successfully applied for substantial funding from the Lotteries Commission back
in 2021 and would be maintaining the building moving forward.
The building was used by Sport Tasman for a dozen or so years after the Motu
Weka Childcare Centre ceased to operate. Sport Tasman has now
relinquished any ownership claim to this building.
This land does not fall under any reserves or parks management
plan. It is Council land “Held in Fee Simple” and therefore does
not require any Public Notification procedures.
4.10 Motueka Highland Pipe Band Inc and Motueka District Brass Inc – This building was built and funding undertaken by the two
groups during the 1990’s. It is owned by them. The building is two halls
– one for each band - with a shared kitchen in the middle.
This land does not fall under any reserves or parks management plan. It is
Council land “Held in Fee Simple” and therefore does not require
any Public Notification procedures.
4.11 Cadet Corps Association of New Zealand Trust T/A Motueka Army Cadets
–Council had this custom $30,000+ Skyline
building built specifically for the Cadets after relocating them from the Thorp
Bush/Te Maatu former Scout buildings (now part of Imagine Theatre). Thus,
Council owns this building.
The former committee members here did not ever sign lease documents. New
committee members have recently met with Council Staff and have stated they
want to sign a lease. To ensure a lease will in fact this time be signed - a
‘Special Clause’ is to be added to this lease stating that the
Cadets are to sign the lease documents and return them to Council no later than
30 August 2024 – otherwise they forfeit their site and must move out by
30 September 2024.
This land does not fall under any reserves or parks management plan. It is
Council land “Held in Fee Simple” and therefore does not require
any Public Notification procedures.
4.12 Motueka Community
Gardens Trust – Council was contacted
regarding some members of the Motueka community wishing to develop a community
gardens at the present site sometime prior to August 2010. Due to the
fact that this was originally a “clean tip site” Council Staff have
always been concerned about possible soil contamination
here with gardeners growing consumables. Thus, a Council report dated 1 August 2010 was compiled by Council Staff Member Jenny Easton – this showed the results of some
test-pit soil samples taken at the site and sent to Hill Laboratories in
Auckland. The tests all came back satisfactory for growing consumable
vegetables up to the boundary line of just north of the Wattle tree. However,
approval was not given for the planting of any consumable producing trees at
the site - due to the extensive root systems of trees and the known hotspots of
contaminants around the Wattle tree and sporadic other sites – most
particularly immediately at and further south of the Wattle tree. Also
discussed and agreed was that the planting beds were to be raised and no
buildings were to be built on the site.
A formal proposal letter for this community garden was
received by Council on 17 September 2010, with the first lease being signed and
dated as of 19 September of 2010.
4.12.1 On
4 March 2013 the Motueka Community Garden Board asked permission in writing
– after the fact (they had already built some sheds onsite) – to
add a tunnel house and three sheds onto the site. Council staff has now
retrospectively approved the existing five sheds – but stated that
there are to be no more built there - fullstop.
4.12.2 In April 2013 TDC Staff member (and Motueka Community Garden Trust Member) Rob
Francis wrote an email to the Motueka Community Garden Trust Board that
included five bullet points of regulations – to remind them of the
organisation’s obligations per their lease agreement to which they were
not entirely adhering:
(1) No garden
cultivation will take place within 10 metres of the wattle tree that sits on
the south side of the garden and
(2) Garden users will be encouraged to build and garden in raised beds.
(Three more bullet points were written in regards to the tunnel house
ventilation, gravel to be laid around a manhole on the site and discussing
possible grazing of the land just south of the garden border.)
4.12.3 This group is
mentioned in the Motueka Reserve Management Plan 2019 with future lease
directives offered as follows:
1 Continue
to allow the Motueka Community Gardens Trust to use the 0.4 ha area of land in
accordance with the terms and conditions of a new five-year license to occupy,
requiring the Trust to maintain the grounds and structures at their expense
(see Appendix 3, Table B).
2 Ensure
that all vegetables are only grown in raised beds, filled with imported and
non-contaminated soil/compost, in order to protect human health. This should be
included as a condition of any license to occupy the land.
3 Ensure
that any license to occupy the land includes the requirement to avoid planting
fruit or vegetables in mapped locations known to be potentially hazardous to
human health.
NOTE: For all Special
Conditions recommended by Council Staff for this lease, refer to: Attachment A
– Motueka Community Garden Trust – Special Conditions of Lease
4.13 Motueka Association Football Club Inc /Motueka
Cricket Club Inc/Motueka Athletics Club Inc - The building here is
owned by the above clubs having been funded via various grants, including a
large one from Council back in 1986. The last lease here was relinquished some
years ago – due to the clubs experiencing financial difficulties. More recently,
the groups have been reorganising themselves – which efforts, they
indicate, are showing better financial stability and thus they wish to sign a
new lease agreement now. The Football Club has the strongest membership
here.
The two main sports clubs’ seasons – football & cricket overlap
a bit and that sometimes causes some discomfort between the two. But they claim
to be working that out these days.
4.13.1 Note that the
building has been broken into and vandalised on more than one occasion
recently. The clubs want to apply for funding to tidy up the building a bit and
make it a bit more secure. Hence the need for a lease to apply for funding.
Council Staff recommend a deadline – similar to the one suggested for the
Cadet Unit - be included in this lease as well, giving them until 30 August for
all three groups to sign.
The original Sports Pavilion Association (as these groups
originally incorporated themselves) is mentioned in the Memorial Park
Management Plan. The plan does not specify any future policies for these clubs
or their building. It does state generally that any new buildings should be
placed in the part of Memorial Park west of this building - but ideally no new
structures are to be built, and the open space is to be preserved.
4.14 Seniornet Motueka Incorporated and
Motueka District Toy Library Incorporated - These two groups joined
forces in 2004 via an unincorporated joint venture they call: Learning for Life
Joint Venture. Through this arrangement the two groups were able to
fundraise and build the building they currently both occupy and continue to
share all costs and expenditures – making these two groups the owners of
this building. These groups are not mentioned in the Memorial Park Management
Plan as they built their building on the site after the Management Plan was
written. However, a letter dated 6 October 2003 from Lloyd Kennedy,
Council’s Community Services Manager at the time, shows that amendments
to the Memorial Park Management Plan were adopted by the Community Services
Committee “predominantly to provide for the construction of a building on
the former Rubber Bowling Green for use by Seniornet and Motueka Toy
Library”.
As this land is not reserve land and as it is governed under the Local
Government Act 2002 – there is no need to Publicly Notify regarding
issuing a new lease.
5. Analysis
and Advice / Tātaritanga me ngā tohutohu
5.1 That the Community Board be notified of
the desired renewal of any community group occupation agreements where the
groups are sited on Council land – particularly Public Park Land or
Reserve Land to attain the Boards’ feedback on such.
5.2 Five of the six groups listed in 4.8
have resided at their Council owned land sites for decades. They have served
their members during those years with no serious complaints from the public at
large thus presenting no obvious reason why their occupations should not
continue providing they are all willing to agree to and sign the Council
occupation documents drafted for them.
5.3 The one new proposed tenant (Motueka
Community development Trust) is considered by Council Staff to be a well-funded
and well organised new community group serving a significant need for Motueka
youth.
5.4 The desired action is for the Motueka
Community Board to support the Property Services Manager’s intentions to
offer new five-year leases to the six groups listed in clause 4.8 – thus
enabling the respective groups to continue their community work without
interruption.
6.1 The options are outlined in the
following table:
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Option
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Advantage
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Disadvantage
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1.
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Renewal of all Leases
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This option allows the Council to have
consistent lease terms and legal occupations of the sites This also ensures
all parties understand their risks and obligations.
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Other than staff time and effort, there
is no disadvantage – providing all the groups agree to the document
terms and are willing to sign them.
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2.
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Renewal of only some leases
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This option would see only some leases
renewed. Board members may have pertinent information affecting potential
renewals. The Committee would then request that Council staff further
investigate any leases not recommended for renewal. This option is not recommended
unless the Board is aware of issues.
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This option could be interpreted as
Council exhibiting favouritism of one group over another. (Unless some groups
refuse the terms and conditions and refuse to sign the documents).
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3.
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Do not renew any leases
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This would make the groups continue their
occupations under the ‘hold-over’ clause in their expired leases.
Advantage is no action required at all.
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This is not recommended as groups would
be nervous that their occupations could be terminated per their lease terms
with just a month’s notice at any time.
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Option one is
recommended.
7.1 Five of these six occupations have been in place for
a reasonably long period of time. They do not meaningfully interfere with the
public's access to the relevant land. The sixth new tenant occupation is not
considered by Council Staff to be a meaningful change of use of the Council
owned building.
7.2 Further, as these occupations are
being presented to the Motueka Community Board for consideration, it is not
considered necessary to additionally undertake a formal public consultation
process (which would add considerable complexity and additional cost to the
lease/licence process).
8. Iwi
Engagement / Whakawhitiwhiti ā-Hapori Māori
8.1 No engagement with Iwi has taken place
or is proposed as five of the six groups have occupied their sites for more
than ten years – and the sixth group operates to benefit all youth in
Motueka – which is relatively similar to the original use of the
building.
9. Significance
and Engagement / Hiranga me te Whakawhitiwhiti ā-Hapori Whānui
9.1
|
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Issue
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Level of
Significance
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Explanation of
Assessment
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1.
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Is there a high level
of public interest, or is decision likely to be controversial?
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LOW TO MODERATE
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Five of the six
groups have occupied their locations for many decades with no serious
complaints from the public – the sixth group’s new tenancy is not
considered a meaningful change of building use – thus we
anticipate no community concerns.
|
|
2.
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Are there impacts on
the social, economic, environmental or cultural aspects of well-being of the
community in the present or future?
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LOW
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If some of these
occupations were not approved – the loss of amenity to the local
community could have negative impact.
|
|
3.
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Is there a
significant impact arising from duration of the effects from the decision?
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LOW
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Standard occupation
duration is five years - causing little to no public concern.
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4.
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Does the decision
relate to a strategic asset? (refer Significance and Engagement Policy for
list of strategic assets)
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LOW
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While several of the
sites occupied by these groups would be considered important to local amenity
– none would be considered a ‘strategic asset’.
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|
5.
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Does the decision create
a substantial change in the level of service provided by Council?
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LOW
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Once a contract is
entered into, there is little service interaction required from Council.
|
|
6.
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Does the proposal,
activity or decision substantially affect debt, rates or Council finances in
any one year or more of the LTP?
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LOW
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While there is an
annual fee, the purpose is essentially to defray costs of Council staff time
rather than to add to Council income.
|
|
7.
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Does the decision
involve the sale of a substantial proportion or controlling interest in a CCO
or CCTO?
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N/A
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There are no sales
and no CCO’s or CCTO’s involved in this decision.
|
|
8.
|
Does the
proposal or decision involve entry into a private sector partnership or
contract to carry out the deliver on any Council group of activities?
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N/A
|
The contracts here
are simply to quantify and clarify terms of each tenants’ occupation.
|
|
9.
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Does the proposal or
decision involve Council exiting from or entering into a group of
activities?
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LOW
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The decision only
involves offering legal occupation contracts to community group tenants.
|
|
10.
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Does the proposal
require particular consideration of the obligations of Te Mana O Te Wai
(TMOTW) relating to freshwater and Affordable Waters services?
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N/A
|
Water supply/use is
not really a factor with the five previously existing occupation contracts
nor with the one new proposed occupation.
|
10. Communication
/ Whakawhitiwhiti Kōrero
10.1 Each of these groups has been notified of their
obligation to enter into a lease for their use of Council owned land and/or
building(s) and informed that a five-year lease document is in discussion for
them.
10.2 All the groups have expressed appreciation that
their occupations are proposed to be formalised. That is the extent of the
communications.
11. Financial
or Budgetary Implications / Ngā Ritenga ā-Pūtea
11.1 Council’s current annual Community Leases
rental fee is $300 ($25 a month). The proposed new fee (yet to be confirmed)
for the 2024/2025 fiscal year is $345 per annum. The annual fee is the same for
both land only community rentals as well as for community leases for land plus
a building(s).
11.2 The intention for the fee here is to defray the
costs of Council staff time – not to significantly add to Council’s
income.
11.3 The enrichment in lifestyle and mental/emotional
health that these groups add to our region are strongly felt to out-weigh the
monetary costs to Council.
12.1 Council staff are of the
opinion that offering these occupation leases holds little to no risk to
Council. Five of these six groups have been operating from their same
Council owned sites for well over ten years. There has been no public
controversy, nor any complaints received during that time.
12.2 The sixth group – a new Council tenancy
– has been formed following a youth needs assessment undertaken by Vision
Motueka over the years of 2016-18 and is well funded. This group is dedicated
to benefitting the youth of Motueka - which is a relatively similar use to the
original use of the building they intend to lease. Thus, Council Staff see
little to no risk regarding this group either.
13. Climate
Change Considerations / Whakaaro
Whakaaweawe Āhuarangi
13.1 The site occupations in this report were considered
by staff in accordance with the process set out in the Council’s Climate
Change Consideration Guide 2022. The offering of new five-year leases for these
sites will not impact on Council’s carbon footprint or increase
production of greenhouse gases. The usage of all six sites will be remaining
essentially the same as they have for over the past 10 to 20 years.
13.2 Climate change will likely have little effect on
these organisations and their buildings. The locations and buildings these
groups occupy are not known to be flood-prone.
13.3 New five-year leases for these community group
occupations aligns with the Council’s and Government’s Climate
Change plans in that having these community support and activity groups
situated locally reduces the need for long-distance travel and thus vehicle
emissions.
14. Alignment
with Policy and Strategic Plans / Te Hangai ki ngā aupapa Here me ngā
Mahere Rautaki Tūraru
14.1 None of these proposed new
leases are located on Reserve Land, thus they are not required to be
contemplated in the Motueka Reserve Management Plan. However, these occupations
are considered to be consistent with the Tasman District Council Reserves
General Policy.
14.2 As the land under the Motueka Football Club/Cricket
Club/Athletics Club (the “Sports Pavilion”) is considered a
“Public Park” under the Local Government Act 2002, and as the
building has existed for several decades, these clubs and their building are
mentioned in the Memorial Park Management Plan 1997.
14.3 Also considered “Public Park Land” under the
Local Government Act 2002 is the land in use by the Motueka Community Gardens
Trust. Thus, this group’s occupancy is included in the Motueka Reserve
Management Plan 2019.
15. Conclusion
/ Kupu Whakatepe
15.1 The staff recommendation is that following
the Motueka Community Board’s submission of feedback regarding the six
leases in this report, that the Board then supports the
Property Services Manager – who is delegated to approve the leasing of
Council Property – with their final decisions on these new leases.
16. Next
Steps and Timeline / Ngā Mahi Whai Ake
16.1 The Motueka Community Board offers feedback and confirms its
support or otherwise for the leases to be offered for a term of five years.
16.2 The
Property Services Manager will consider the Motueka
Community Board’s view and decide whether to proceed with offering the
leases.
16.3 Once
the Property Services Manager has made their decisions, the
community groups will be notified accordingly. If the decision is to
renew the leases these will be done in consultation with the community groups,
including the documentation, and any other pertinent details. This
work is anticipated to occur sometime in July 2024.
16.4 The
leases will then be finalised and signed by each of the community groups
followed by Council’s signing of each under delegation.
|
1.⇩
|
Attachment
A - Motueka Community Garden Trust - Special Conditions of Lease
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16
|
Tasman District Council Motueka Community Board Agenda – 18 June 2024
8.3 Motueka Community Board Report
Information Only - No Decision Required
|
Report
To:
|
Motueka
Community Board
|
|
Meeting
Date:
|
18
June 2024
|
|
Report
Author:
|
Terina
Graham, Chair
|
|
Report
Authorisers:
|
Richard
Kirby, Group Manager - Community Infrastructure
|
|
Report
Number:
|
RMCB24-06-3
|
1. Summary
/ Te Tuhinga Whakarāpoto
1.1 He ora te whakapiri, he mate te
whakatakariri: There is strength in unity, defeat in division.
2. Recommendation/s
/ Ngā Tūtohunga
That the Motueka Community Board
1. receives the Motueka Community Board Report RMCB24-06-3
3.1 Meeting held with representatives on
Friday 17 May to share issues and ideas.
3.2 Chair undergoing information gathering
from those living rough and local youth.
3.3 Invitations sent to Ministers with new
proposed new meeting date MP Pugh confirmed.
4.1 Conversations ongoing with staff, Chair
to report back at the next meeting.
5. Community
Concerns and opportunities
5.1 Community garden – Council
lease will impact non-profit volunteer kai for community plots.
5.2 Trees – concern raised at
April Board meeting re: Oaks on Parker St, affecting residents with excessive
leaf drop, roof damage and lack of sunlight – in discussion with
residents.
5.3 Trees - concern raised re: Elm
tree in cul-de-sac blocking all day sunlight, affecting resident
wellbeing. Several Elms already been removed due to damage to tarmac,
sadly wrong trees planted in wrong place in late 1990s – report for board
to review next steps.
5.4 Motueka – Kaiteriteri Summer
Bus service – 2024-25 planning for summer bus service to include
Motueka stops, with alternative times.
5.5 Enforcement and legal proceedings
– general conversation regarding Council determining level of enforcement
conducted on properties, that have received a complaint. Decision process to
determine what cases proceed as a legal matter. Is there balance of Council
staff working with property owners to remedy opposed to cost to go to court
(financial and other).
6.1 Any updates?
7. Items
from Public Forum
7.1 Updates from last meeting.
7.1.1 Museum plea for storage and fair share of funding
– potential option to relocate the old Laura Ingram Kindergarten building
will be included in demolition review.
An alternative temporary solution was proposed
from staff to museum (although site is out of Motueka). Funding allocations
shared with Board.
7.1.2 Motueka
Harbour and Coastal Works Reserve Fund Policy and Funding Proposals – concerns with funds being used for
consultants and reports, and decisions being made by Council not being brought
to Board for early involvement.
Item is tabled to be revisited at Board
meeting after Board have workshop with staff.
7.1.3 Council
values – concerns raised
with the importance to ensure all staff role-model Council values, sharing some
examples where it is questionable if they are being followed.
Board noting concerns raised
regarding ‘Council culture’ and best way to address to support
improvements.
7.2 Discussion on
items from today’s Public Forum session.
7.3 Communicate outcomes and actions.
8.1 The Action List is attached for review,
Attachment 1.
9.1 Correspondence list:
|
Date
|
From
|
Subject
|
|
15/05/24
|
N Hughes (Board Member)
|
Bribes
|
|
16/05/24
|
N Hughes (Board Member)
|
LGOIMA request
|
|
18/05/24
|
J & A Garwood
|
Janie Seddon
|
|
20/05/24
|
N Hughes (Board Member)
|
Motueka Aerodrome
|
|
22/05/24
|
Motueka RDA
|
Accountability
Form
|
|
23/05/24
|
M Markert
|
Housing
|
|
26/05/24
|
N Hughes (Board Member)
|
LGOIMA request
|
|
04/06/24
|
C Budai (TDC)
|
Public Places Bylaw
|
|
04/06/24
|
S Elkington (TDC)
|
Proposed Bike Rack High St Motueka
|
|
10/06/24
|
S Kirwan
|
Ted Reed Reserve playground
|
