NOTICE OF MEETING
Joint Shareholders Committee
Komiti Joint Shareholders
Date: Thursday 27 April 2023
Time: 1.30 pm
Venue: Tasman Council Chamber
189 Queen Street, Richmond
Zoom Link: https://us02web.zoom.us/j/86933000465?
Meeting ID: 869 3300 0465
Passcode: 644446
MEMBERSHIP
|
|
Tasman District Council
|
Nelson City Council
|
|
Members
|
Mayor T King
|
Mayor N Smith
|
|
|
Deputy Mayor S Bryant
|
Deputy Mayor R O’Neill-Stevens
|
|
|
Cr B Dowler
|
Cr M Benge
|
|
|
Cr K Maling
|
Cr M Courtney
|
|
|
Cr C Mackenzie
|
Cr K Paki Paki
|
|
|
Cr C Hill
|
Cr R Sanson
|
(Quorum 6 members)
|
|
|
Contact Telephone: 03 543 8512
Email: robyn.scherer@tasman.govt.nz
Website: www.tasman.govt.nz
|
Tasman District
Council and Nelson City Council – Joint Shareholders Committee Agenda – 27 April 2023
AGENDA
1 Opening, Welcome, KARAKIA
2 Apologies
and Leave of Absence
|
Recommendation
That apologies be
accepted.
|
3 Public
Forum
Registration is required to speak at public
forum. You can register here
4 Declarations
of Interest
5 LATE
ITEMS
6 Confirmation
of minutes
|
That
the minutes of the Joint Shareholders Committee meeting held on Tuesday, 29
November 2022 and the minutes of the Extraordinary Joint Shareholders
Committee meeting held on Tuesday, 13 December 2022, be confirmed as a true
and correct record of the meeting.
|
7 Presentations
Nil
8 Reports
8.1 Tasman
Bays Heritage Trust Half Yearly Report to 31 December 2022 and Draft Statement
of Intent 2023/2024.................................................................................................. 4
8.2 Tasman
Bays Heritage Trust - Trustee Rotation.................................................. 41
8.3 Nelson
Airport Limited - Half Yearly Report to 31 December 2022...................... 47
8.4 Port
Nelson Ltd Interim Six-Month Report ended 31 December 2022................. 73
8.5 Infrastructure
Holdings Limited - transfer of shares in Port Nelson Limited and Nelson Airport
Limited (Late Covering Report).................................................................. 94
9 Confidential
Session
9.1 Procedural
motion to exclude the public............................................................... 95
9.2 Infrastructure
Holdings Limited draft Statement of Intent 2023/2024................... 95
9.3 Reappointment
of Directors to Port Nelson Ltd..................................................... 95
8 CLOSING
KARAKIA
Tasman District Council and Nelson City
Council – Joint
Shareholders Committee Agenda – 27 April 2023
8 Reports
8.1 Tasman Bays Heritage Trust Half Yearly Report
to 31 December 2022 and Draft Statement of Intent 2023/2024
Decision
Required
|
Report
To:
|
Joint
Shareholders Committee
|
|
Meeting
Date:
|
27 April
2023
|
|
Report
Author:
|
Martin
Croft, Strategic Advisor Community Services
|
|
Report
Number:
|
RJSC23-04-1
|
1.1 To
receive the Tasman Bays Heritage Trust (TBHT) half yearly performance report 1
July to 31 December 2022 (Attachment 1).
1.2 To
receive the TBHT draft Statement of Intent 2023/24 and provide shareholder
comments to the Trust (Attachment 2).
That
the Joint Shareholders Committee:
1. receives the
Yearly Report to 31 December 2022 and Draft Statement of Intent 2023/24 report,
RJSC23-04-1 and its attachments; and
2. notes the delivery of the Tasman Bays Heritage Trust Draft Statement of Intent 2023/24 as required under
the Local Government Act 2002; and
3. instructs staff
to advise the Tasman Bays Heritage Trust of the following comments on the Draft
Statement of Intent 2023/24:
4. to be discussed
at the meeting
OR
5. that
the Tasman Bays Heritage Trust Draft Statement of Intent 2023/24 meets
Committee’s expectations, as set out in the Letter of Expectations dated
21 Dec 2022
3 Background
and Discussion
Half Yearly Report
3.1 The
THBT half yearly report covers the period 1 July 2022 to 31 December 2022 (Attachment
1).
3.2 This
report details the strategic goals of the Trust, and the actions planned to
achieve these goals. All have been achieved or are on target to be achieved,
except one which has been deferred to 2024 (Attachment 1, pages 9-15).
3.3 The
Statement of Comprehensive Income shows a net deficit of $55,345 for the
period, which is better than the projected deficit of $114,848.
3.4 The
new Archives, Research and Collections Facility (ARC) capital project has
progressed significantly in this period, with the site master plan and concept
design being completed. The resource consent application has been submitted and
is currently with Nelson City Council.
3.5 Some
of the highlights in this period for the Museum include:
3.5.1 Hosting three different exhibitions concurrently in the
upstairs gallery.
3.5.2 Two new accessibility initiatives being introduced
alongside the exhibition ‘Curious Contraptions’ for neurodiverse
visitors.
3.5.3 Securing a new Ministry of Education contract to deliver
local curriculum for the next three and a half years.
3.5.4 The completion of a multi-year project to replace the
Museum’s ageing server, significantly increasing storage capacity, data
security, and allowing a greatly enhanced user experience.
3.6 Whilst
this period began with slow visitation, numbers have picked up significantly,
finishing with over 22,000 visitors.
3.7 The
Chief Executive, Lucinda Jimson will attend the meeting to present the report
and respond to any questions.
Draft
Statement of Intent
3.8 TBHT
is a joint Council Controlled Organisation.
3.9 Under
the Local Government Act 2002, the Trust is required to provide a draft
Statement of Intent (SOI) to the shareholding councils, no later than 1 March
each year. This requirement has been met.
3.10 The
councils have an opportunity to provide comments to the Trust within two months
of this date, and the Trust has until 30 June 2023 to deliver the final SOI to
the councils. The draft SOI is included as Attachment 2.
3.11 Schedule
8 of the Local Government Act outlines the purpose of an SOI, what is to be
included, and how it is to be approved. The SOI, as supplied by the Trust, is
compliant.
3.12 A Statement of
Expectations (SOE) was sent to the Trust on 21 December 2022, to help guide the Trust in the creation of the SOI. This is available here.
It did not include any specific expectations.
3.13 The
Committee should note that in the Projected Operating Statement of Financial
Performance, the TBHT has assumed a 5% increase in council funding
year-on-year.
4.1 There
is no decision to be made on the half-yearly report. The Trust has complied
with the legislation in preparing and presenting the report to the councils.
4.2 The Committee may decide to:
|
Option 1: Note the TBHT’s Draft SOI
2023/24 meets the Committee’s expectations
|
|
Advantages
|
· Gives clarity to the TBHT and the Committee on the direction for
the period 2023-2024.
|
|
Risks and Disadvantages
|
· None obvious.
|
|
Option 2: Instruct staff to provide comments
to the TBHT on its updated SOI, including a comment to adjust Council funding
to match what is confirmed in both Nelson City Council’s and Tasman
District Council’s annual plans. (Recommended)
|
|
Advantages
|
· The Trust will have an opportunity to make changes to the draft
SOI to reflect the Committee’s comments.
|
|
Risks and Disadvantages
|
· None obvious.
|
5 Important
considerations for decision-making
|
5.1 Fit with Purpose of
Local Government
The preparation
of a draft Statement of Intent and delivery of the half yearly report is a
requirement of Schedule 8 of the Local Government Act.
|
|
5.2 Consistency
with Community Outcomes and Council Policy
The Trust
contributes to the outcomes ‘Our communities have opportunities to
celebrate and explore their heritage, identity and creativity’ and
‘Our communities have access to a range of social, educational and
recreational facilities and activities’.
|
|
5.3 Risk
There is medium
risk that expectations of funding for the ARC capital project to house and
care for the Nelson Tasman regional heritage collection may not be
realised.
|
|
5.4 Financial
impact
The provision of
the museum is a budgeted activity for both councils.
|
|
5.5 Degree
of significance and level of engagement
This matter is
of low significance and no further consultation is proposed.
|
|
5.6 Climate
Impact
Climate impact
is addressed through the strategic objective of sustainability performance.
|
|
5.7 Inclusion
of Māori in the decision-making process
No engagement
with Māori has been undertaken in preparing this report. Iwi are
represented on the Trust Board and through an advisory komiti.
|
|
5.8 Delegations
The Joint
Shareholders Committee has the following delegations to consider:
Areas of
Responsibility:
· All matters relating to jointly owned Council Controlled
Organisations and Council Controlled Trading Organisations and port
companies, including statements of intent, statements of corporate intent,
half yearly reports, the appointment of directors and setting of
directors’ fees.
Powers to
Decide:
· All matters relating to jointly owned Council Controlled
Organisations and Council Controlled Trading Organisations and port companies
including statements of intent, statements of corporate intent, half yearly
reports, the appointment of directors and setting of directors’ fees.
|
6 Conclusion
and Next Steps
6.1 TBHT has submitted the draft Statement
of Intent 2023/24 as required by the Local Government Act.
6.2 The Committee
has an opportunity to provide comments to the Trust on the draft SOI for
consideration by the TBHT board in finalising the draft SOI 2023/24.
|
1.⇩
|
Tasman Bays Heritage Trust Half
Yearly Performance Report 1 July to 31 December 2022
|
8
|
|
2.⇩
|
Tasman Bays Heritage Trust Draft
Statement of Intent 2023/2024
|
24
|
Tasman District Council and Nelson City
Council – Joint
Shareholders Committee Agenda – 27 April 2023
Tasman
District Council and Nelson City Council – Joint Shareholders Committee Agenda – 27 April 2023
Tasman District Council and Nelson City
Council – Joint
Shareholders Committee Agenda – 27 April 2023
8.2 Tasman Bays Heritage Trust - Trustee Rotation
Decision
Required
|
Report
To:
|
Joint
Shareholders Committee
|
|
Meeting
Date:
|
27 April
2023
|
|
Report
Author:
|
Martin
Croft, Strategic Advisor Community Services
|
|
Report
Number:
|
RJSC23-04-2
|
1.1 To
note the reappointment of Brendon Silcock as a trustee of Tasman Bays Heritage
Trust (TBHT) for a further three-year term, beginning May 2023 and ending May
2026.
1.2 To
note the reappointment of Derek Shaw as a trustee of Tasman Bays Heritage Trust
(TBHT) for a further three-year term, beginning November 2023 and ending
November 2026.
1.3 To
note the decision of the TBHT Appointments Committee to appoint Kimiora
McGregor as Te Tai Ao Komiti iwi-nominated trustee.
1.4 To
note the decision of the TBHT Appointments Committee to appoint Stephen
Broad-Paul as a seventh trustee.
That the Joint Shareholders Committee
1. receives
the Tasman Bays Heritage Trust - Trustee Rotation
report, RJSC23-04-2; and
2. notes
the decision of the Tasman Bays Heritage Trust Appointments Committee to
appoint Brendon Silcock for a three-year term, ending May 2026; and
3. notes
the decision of the Tasman Bays Heritage Trust Appointments Committee to
appoint Derek Shaw for a three-year term, ending November 2026; and
4. notes
the decision of Te Tai Ao Komiti to appoint Kimiora McGregor as the
iwi-nominated trustee; and
5. notes
the decision of the Tasman Bays Heritage Trust Appointments Committee to
appoint Stephen Broad-Paul as a seventh trustee; and
6. thanks
Olivia Hall for her eleven-years’ service as a trustee of Tasman Bays
Heritage Trust.
3.1 TBHT
is a joint Council Controlled Organisation, established in 2000 to manage and
operate Nelson Provincial Museum Pupuri Taonga O Te Tai Ao.
3.2 The
current trustees of TBHT are:
· Olivia
Hall: Chairperson, first appointed October 2012, term ends November 2024
· Brendon
Silcock: first appointed May 2020, term ends May 2023
· Emma
Thompson: first appointed November 2015, term ends November 2025
· Derek
Shaw: first appointed November 2015, term ends November 2023
· Darren
Mark: first appointed November 2015, term ends November 2024
· Jo
Brady: first appointed in April 2022, term ends April 2025
3.3 Trustees
are appointed by an Appointments Committee, following a process set out in the
TBHT Trust Deed. This requires that the Trust has between five and seven trustees.
3.4 The
Appointments Committee includes representatives from both councils. Current
members of the committee are: Mayor Tim King (Chair) and Chief Executive
Officer Janine Dowding (Tasman District Council); Councillors Mel Courtney and
Kahu Paki Paki (Nelson City Council); Olivia Hall and Jane du Feu (iwi
representatives).
3.5 The
criteria for appointments of general trustees are mandated in the Trust Deed as
follows:
The Appointments
Committee shall appoint Trustees from the list of persons nominated and in
making any appointment shall take into account the following criteria:
1. Trustees
should be interested in and able to promote the objectives of the Tasman Bays
Heritage Trust.
2. Trustees
should be persons known in the communities for their respective business
acumen, competence in financial stewardship, or expertise and knowledge in
heritage matters and issues.
3. Trustees
should be familiar with and have or be willing and able to gain an appreciation
of heritage issues, education, tourism and regional development issues,
promotional interests and iwi perspective and a cultural awareness especially
of issues relating to Maori taonga (clause 14.1(c)).
3.6 The
Councils also have a joint policy for appointments: Joint Appointment of Directors/Trustees
of Council Controlled Organisations and Council Controlled Trading
Organisations (Joint Policy).
3.7 As
the Appointments Committee is established by the Trust Deed, rather than by the
two Councils, the Appointments Committee has authority to make appointments to
the Trust. This Trust Deed is given precedence over the joint policy of the two
Councils.
Reappointment
of Trustees
3.8 Brendon
Silcock has only served one term as a trustee. His current term ends in May
2023 and he has confirmed interest in being reappointed for another term.
3.9 Derek
Shaw has served three terms as a trustee. His current term ends in November
2023 and he has confirmed interest in being reappointed for another term.
3.10 TBHT
Chair Olivia Hall provided a letter on 12 April 2023 requesting that Brendan
Silcock and Derek Shaw be reappointed for a subsequent term (Attachment 1).
3.11 The
Trust Deed does not set out limits on the number of times a trustee can be
reappointed. However, Councils’ policy on Joint Appointment of
Directors/Trustees of Council Controlled Organisations and Council Controlled
Trading Organisations states:
No
Director/Trustee may be reappointed for a fourth consecutive term unless there
are special circumstances.
3.12 Both
trustees have served less than four consecutive terms as trustees.
3.13 The
Trust Deed sets out the process for reappointments, including that a public
recruitment process is not required:
Provided that
where the Appointments Committee is satisfied that a Trustee retiring pursuant
to Clause 16.1 continues to meet the criteria in Clause 14.1(c), and is likely
to be the best candidate for appointment, then the calling for nominations and
advertising as required by Clause 14(b) shall not be required to fill the
vacancy in respect of which the retiring Trustee seeks reappointment (clause
16.2).
3.14 Consistent
with the Trust Deed, the Appointments Committee agreed this approach and a
decision was confirmed at the meeting of the Appointments Committee held on 18
April 2023.
3.15 The
Appointments Committee unanimously confirmed that Brendon Silcock and Derek
Shaw should be reappointed for three-year terms.
Appointment
of Iwi-Nominated Trustee
3.16 Trustees
of TBHT include general trustees and an iwi representative trustee. Olivia Hall
was the iwi nominated trustee, appointed by Te Tai Ao Komiti.
3.17 Ms
Hall has confirmed that after 11 years on the Trust, she is stepping down from
the board.
3.18 Te
Tai Ao Komiti were informed of this decision and asked to consider who they
will appoint to this role.
3.19 The
Memorandum of Understanding of Te Tai Ao Komiti states it will:
Elect one of their
Members to be their representative on the Tasman Bays Heritage Trust. The name
of the elected person will be notified in writing to the Secretary of the Trust
who will notify the Appointments Committee of the Joint Stakeholder Committee
accordingly to seek ratification.
3.20 Olivia
Hall advised that Kimiora McGregor (Ngāti Koata) has been appointed by Te
Tai Ao Komiti as her replacement as the iwi-nominated trustee (Attachment 1).
Appointment
of Seventh Trustee
3.21 The
Trust Board has requested an increase in the number of their trustees from six
to seven. In accordance with clause 12.2 of the Trust’s Deed:
“there shall be no more than 7 nor fewer than 5 Trustees”.
3.22 As
several trustees have indicated that they may be standing down at the end of
their terms, a seventh trustee would aid continuity and expand the base of
possible Chairs.
3.23 The
Trust Board has confirmed it will split its current remuneration between the
seven trustees. The next opportunity for the Joint Shareholders Committee to
agree remuneration for the Trust Board will be at its August meeting.
3.24 The
Trust Board is cognisant of the needs of the Archives, Research and Collections
(ARC) capital works project and museum operations, and requested that the
recruitment process prioritised the following attributes:
· Strong
engagement with local communities including business
· A
long-standing relationship with the Nelson Tasman region
· Experience
in governance roles, including as chair
3.25 In
2022, recruitment was undertaken to appoint a new trustee to replace Chris
Bowater, who had resigned. Two excellent candidates were interviewed by the
TBHT Appointments Committee panel and Jo Brady was offered a position on the
Trust.
3.26 The
Trust Board asked if the second candidate, Stephen Broad-Paul could now be
considered as the preferred candidate, as he has the attributes required for
the role. It is understood that he is still available and interested in
becoming a trustee. This was the Board’s preference rather than
undertaking a new recruitment process, which would be costly and a relatively lengthy
process.
3.27 The
TBHT Appointments Committee agreed with the Trust Board’s view and agreed
to offer a position on the Trust to Stephen Broad-Paul.
3.28 Past
practice has been for the Appointments Committee decisions to be noted (rather
than approved) by the Joint Shareholders Committee.
4.1 The
appointment of the iwi-nominated trustee, reappointed trustees and new trustee
will be announced publicly at the Trust’s Annual General Meeting on 8
November 2023, and prior to that through the Museum’s online and social
media channels.
|
1.⇩
|
Letter from Olivia Hall - Tasman
Bays Heritage Trustee Retirement and Recruitment
|
45
|
Tasman District Council and Nelson City
Council – Joint
Shareholders Committee Agenda – 27 April 2023
Tasman
District Council and Nelson City Council – Joint Shareholders Committee Agenda – 27 April 2023
8.3 Nelson Airport Limited - Half Yearly Report to
31 December 2022
Information
Only - No Decision Required
|
Report
To:
|
Joint
Shareholders Committee
|
|
Meeting
Date:
|
27 April
2023
|
|
Report
Author:
|
Nikki
Harrison, Group Manager Corporate Services
|
|
Report
Number:
|
RJSC23-04-3
|
1.1 To
receive the Nelson Airport Limited half yearly report
to 31 December 2022.
That the Joint Shareholders Committee
receives the Nelson Airport Limited - Half Yearly Report to 31 December 2022,
RJSC23-04-3.
3 Background
and Discussion
3.1 Section
66 of the Local Government Act requires Nelson Airport Limited to deliver a
half yearly report on performance within two months of the end of that period.
The councils must publish the half yearly report on their website within one
month of receiving it. These requirements have been met. The half yearly report
of the Airport for the period ending
31 December 2022 is included as Attachment 1.
3.2 The
half yearly report shows that Nelson Airport Limited (NAL) is on target to meet
the majority of its Statement of Intent objectives for 2022/23 (see pages 6 to
8 of
Attachment 1). Targets on staff turnover and carbon emissions are not on
target to be met by 30 June 2023.
3.3 For
the first six months of this financial year, NAL reported profit before tax
(PBT) of
$2.85 million compared with the previous year result of $1.35 million.
Passenger numbers were higher at 457,214 year-to-date compared with same time
last year at 280,820 (63% higher).
3.4 Nelson
Airport is forecasting an end of year profit before tax result of $2.93 million
up on the Statement of Intent level of $1.6 million and up on last year’s
result of $2.8 million.
3.5 Financial
performance for the second half of the current financial year is forecast to be
more conservative than that reported for the first half, with Profit before Tax
forecast at
$0.1 million. This is due to several factors including:
3.5.1 the
full deconstruction and removal of two significant buildings and services
removal from a third;
3.5.2 a
$0.6 million movement in the value of the interest rate swaps portfolio;
3.5.3 increased
repairs and maintenance expenditure as previously deferred maintenance is
conducted;
3.5.4 a
marginal reduction in several revenue streams.
|
1.⇩
|
Nelson Airport Half Year Report to
31 December 2022
|
49
|
Tasman District Council and Nelson City
Council – Joint
Shareholders Committee Agenda – 27 April 2023
Tasman
District Council and Nelson City Council – Joint Shareholders Committee Agenda – 27 April 2023
8.4 Port Nelson Ltd Interim Six-Month Report ended
31 December 2022
Information
Only - No Decision Required
|
Report
To:
|
Joint
Shareholders Committee
|
|
Meeting
Date:
|
27 April
2023
|
|
Report
Author:
|
Mike
Drummond, Group Manager - Finance
|
|
Report
Number:
|
RJSC23-04-4
|
1.1 Port Nelson Ltd delivered their scheduled interim
half yearly report to 31 December 2022 on 28 February 2023. This is within the
statutory timeframe.
1.2 The Port Board and management presented on the
interim results and provided a briefing to Councillors at the Joint Committee
meeting on 28 March 2023. At the time, Councillors were able to question
the Company representatives on performance and other matters.
1.3 This Committee has the oversight
responsibilities for the Port and the interim half yearly report comes to this Committee to be formally
received.
1.4 Given the previous company briefing there are no
particular matters that staff need to bring to the Committee’s attention.
That the Joint Shareholders Committee
1. receives
the Port Nelson Ltd Interim Six-Month Report ended 31 December 2022 report,
RJSC23-04-4; and
2. notes a link to
the Port Nelson Ltd Interim Six-Month Report Ended 31 December 2022 will be
published on the Tasman District and Nelson City Council websites within seven
days of this meeting.
3.1 To
formally receive the Port Nelson Ltd interim six-month report for the period
ended 31 December 2022.
4 Background
and Discussion
4.1 Section
16 of the Port Companies Act 1988 requires Port Nelson Limited to deliver a
half yearly report on performance within two months of the end of that period.
This requirement has been met.
4.2 The
interim half yearly report of the Port for the period ending 31 December 2022
is included as Attachment 1.
4.3 The
half yearly report shows that Port Nelson Limited (PNL) is on target to meet
most of its Statement of Corporate Intent objectives for 2022/23 (see pages 6
and 7 of Attachment 1).
4.4 For
the first six months of this financial year, PNL reported net profit after tax
(NPAT) of $2.71 million compared with the previous year result of $4.64 million
(a 42% decrease). Compared to budget, however, the result is only down 1.1%.
Revenue for the period was $41.477 million, up 11% on last year.
4.5 The
first six months of the 2023 financial year reflect the headwinds experienced
by many export-orientated businesses: Covid impacts continue to cause
volatility and disruption to container shipping and inflationary forces have
driven up costs faster than revenue increases.
4.6 Cargo
volumes (revenue tonnes – RT) and container throughput (twenty-foot
equivalent units – TEU) to 31 December 2022 were 1.5 million RT and 50
thousand TEU. This compares to last year’s result at this time of 1.6
million RT and 52 thousand TEU.
4.7 The
main driver for the negative variance for cargo volumes was reduced volumes for
sawn timber, general import/exports, fish and logs. On the positive side, a
consequence of container number shortages at the end of last financial year saw
a strong tail to the 2022 apple export season, which lifted the first six
months of this year.
4.8 Port
Nelson Ltd expect shipping reliability to improve steadily over the rest of the
year and look forward to a strong pip fruit and wine season for the 2023
financial year. Log volumes are forecast to recover, although there remains a
high level of vulnerability to the China market.
4.9 The
Port presented and provided an update at the Joint Committee Meeting on 27
April 2023.
5 Conclusion
and Next Steps
5.1 The Company has provided the required six monthly update. The
information in the update is in line with the presentation being made to
Councillors on 27 April 2023.
5.2 The receipt of the interim financials is a routine matter.
5.3 Tasman
District and Nelson City Council will provide a link to the report on their
websites within seven days of this meeting.
|
1.⇩
|
Port Nelson Ltd Interim Six Month
Report ended 31 December 2022
|
76
|
Tasman District Council and Nelson City
Council – Joint
Shareholders Committee Agenda – 27 April 2023
Tasman
District Council and Nelson City Council – Joint Shareholders Committee Agenda – 27 April 2023
8.5 Infrastructure Holdings Limited - transfer of
shares in Port Nelson Limited and Nelson Airport Limited (Late Covering Report)
This
report was not completed in time for the agenda publication.
Tasman District Council and Nelson City
Council – Joint
Shareholders Committee Agenda – 27 April 2023
9 CONFIDENTIAL SESSION
9.1 Procedural
motion to exclude the public
The following
motion is submitted for consideration:
That the public be excluded from the following part(s) of the
proceedings of this meeting. The general subject of each matter to be
considered while the public is excluded, the reason for passing this resolution
in relation to each matter, and the specific grounds under section 48(1) of the
Local Government Official Information and Meetings Act 1987 for the passing of
this resolution follows.
This resolution is made in reliance on section 48(1)(a) of the Local
Government Official Information and Meetings Act 1987 and the particular interest
or interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
9.2 Infrastructure Holdings Limited
draft Statement of Intent 2023/2024
|
Reason for passing this
resolution in relation to each matter
|
Particular interest(s)
protected (where applicable)
|
Ground(s) under section
48(1) for the passing of this resolution
|
|
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
|
s7(2)(i) - The
withholding of the information is necessary to enable the local authority to
carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
|
s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
|
9.3 Reappointment of Directors to
Port Nelson Ltd
|
Reason for passing this
resolution in relation to each matter
|
Particular interest(s)
protected (where applicable)
|
Ground(s) under section
48(1) for the passing of this resolution
|
|
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
|
s7(2)(a) - The
withholding of the information is necessary to protect the privacy of natural
persons, including that of a deceased person.
|
s48(1)(a)
The public conduct of
the part of the meeting would be likely to result in the disclosure of
information for which good reason for withholding exists under section 7.
|
