Minutes of Motueka Community Board - Tuesday, 21 December 2021

MINUTES

of the

Motueka Community Board MEETING

held

4.00pm, Tuesday, 21 December 2021

Motueka Office, 7 Hickmott Place, Motueka

Present: B Maru (Chairperson), Board Members D Armstrong (Deputy Chairperson), R Horrell, J Tomsett and Councillors B Dowler, D Ogilvie, T Walker

In Attendance: Group Manager - Community Infrastructure (R Kirby), Team Leader – Customer Services (E Gee)

Part Attendance: Communications Officer (T O’Connell) via Zoom, Project Manager - Environmental Policy (A McKenzie) via Zoom, Transportation Planning Officer (C Scott) via Zoom, Senior Infrastructure Planning Advisor (D Bryant) via Zoom

1 KARAKIA, OPENING, WELCOME

Board Member Tomsett opened the meeting with a karakia.

2 APOLOGIES AND LEAVE OF ABSENCE

Nil.

3 PUBLIC FORUM

Nicholas Hughes

Mr Hughes thanked Chair Maru, Cr Walker and Member Horrell for their support. Mr Hughes told the Board he was saddened to receive correspondence from the Board which stated that Janine Dowding, Chief Executive Officer, had it’s full support in relation to matters previously raised by Mr Hughes.

Ray Hellyer

Mr Hellyer complained that cars had been illegally dumped and buried by Council on private property at Peach Island and questioned who would take responsibility. Mr Hellyer told the Board that Council staff were aware of the matter and requested the Board hold an inquiry. In response to a question Mr Hellyer told the Board that engine oil was still contained in a car that had been recovered and dumped by a Council contractor.

Ian Williamson

Deputy Chair Armstrong read out a tabled document from Mr Williamson requesting that rough patches of tar seal on the intersection of Whakarewa and High Streets be remedied urgently and wished the Board a very happy and healthy festival season.

4 DECLARATIONS OF INTEREST

Board Member Tomsett declared an interest in item 7.1 regarding the applications from Whenua Iti, Motueka Street Art and Motueka High School. Cr Ogilvie declared an interest in item 7.1 regarding the application from Motueka District Toy Library.

5 CONFIRMATION OF MINUTES

Moved Board Member Horrell/Board Member Tomsett

MCB21-12-1

That the minutes of the Motueka Community Board meeting held on Tuesday, 16 November 2021, be confirmed as a true and correct record of the meeting.

CARRIED

6 Presentations

6.1 Tasman District Council Growth Plan Change

Anna McKenzie, Project Manager - Environmental Policy, introduced Rueben Peterson and Nicole White from WSP. There was a presentation regarding Growth Plan Change and timeframes. The Board discussed current height zone restrictions, cultural engagement and land ownership. In response Ms McKenzie told the Board that there would be ongoing engagement with Iwi. The Board sought clarification for infrastructure and Ms McKenzie agreed to follow up with Dwayne Fletcher, Strategic Policy Manager. Mr Peterson told the Board that there would be ongoing discussions with the Reserves & Facilities team early next year to continue the planning of reserve spaces. The Board agreed to support community engagement drop in sessions. Ms McKenzie agreed to email the Board Secretary when planning the sessions to ensure the Board’s involvement.

6.2 Walking and Cycling Strategy, and Public Transport Routes

Clare Scott, Transportation Planning Officer, provided a presentation on the Walking and Cycling Strategy. The Board had a discussion and Chair Maru confirmed an action be added for the Board to provide a submission in February.

Drew Bryant, Senior Infrastructure Planning Advisor, provided information to the Board on alternative bus routes and stops, and Cr Dowler agreed to be the Board liaison going forward. Members agreed to send feedback directly to Cr Dowler.

7 Reports

7.1 Discretionary Fund Applications

The Board discussed the applications. Nettie Stow of Whenua Iti was available via Zoom and there were no questions from the Board.

Chair Maru agreed for an email response to Danielle Hedges of Motueka Street Art, including the Arts Council, that while the Board did see merit in the project the Board would like to see the Arts Council as the fund holder. The Board Secretary to draft the email.

Moved Cr Walker/Deputy Chair Armstrong

MCB21-12-2

That the Motueka Community Board receives the Discretionary Fund Applications December 2021 report RMCB21-12-1 and approves the application from Motueka District Toy Library for $500.00.

Cr Ogilvie Abstained

CARRIED

Moved Deputy Chair Armstrong/Cr Ogilvie

MCB21-12-3

That the Motueka Community Board approves the application from Motueka High School for $500.00.

Chair Maru Abstained

Member Tomsett Abstained

CARRIED

Moved Chairperson Maru/Deputy Chair Armstrong

MCB21-12-4

That the Motueka Community Board declines the application from Motueka Street Art for $500.00.

Member Tomsett Abstained

CARRIED

Moved Cr Dowler/Cr Walker

MCB21-12-5

That the Motueka Community Board approves the application from Whenua Iti Outdoors for $500.00.

Member Tomsett Abstained

CARRIED

7.2 Trees Proposed to be Removed at Motueka Aerodrome

The report was taken as read.

Moved Cr Dowler/Cr Walker

MCB21-12-6

That the Motueka Community Board receives the Tree Removal Report RMCB21-12-2 and approves the removal of two Douglas Fir trees at Motueka Aerodrome identified as T1 and T2 in Figure 1 below.

Cr Ogilvie Against

CARRIED

7.3 Motueka Community Board Chair's Report

Motueka Seniors Collaboration

The item was noted as ongoing with the assistance of Lani Evans, Community Partnerships Co-ordinator.

Dog Friendly Park

The item was noted as ongoing.

MCB Special Projects

The Board agreed to the quote from CJ Industries included in the agenda. Mr Kirby agreed to speak with Richard Hollier, Reserves & Facilities Manager, to discuss overseeing the work.

Moved Cr Ogilvie/Chairperson Maru

MCB21-12-7

That the Motueka Community Board agrees to accept the quote from CJ Industries for $15916.00 for the Estuary Loop Path Remediation Proposal.

CARRIED

Motueka Coastal Bus

The Board noted that early user numbers were low.

Meeting with Golden Bay Community Board

Chair Maru reiterated that training would be planned in the new year.

Firefighting Rates

Mr Kirby confirmed that a report would be included for the February meeting and agreed to find out why yellow arrows had recently been spray painted on some roads.

Cr Ogilvie Update

The Board discussed the update and agreed any feedback for the Speed Limit Review be passed onto the Board Secretary by 31 January 2022. It was agreed to add Staples Street from Thorp Street down and Robinson Road. The Board agreed 30km speed limit should only be present outside the school for a few hundred metres on Robinson Road.

Operations Committee Report

The report was noted and the Board Secretary agreed to include links to the committee agendas rather than attachments going forward.

Motueka Youth Council

Cr Walker told the Board that she had attended a recent event held by the wider Youth Council group.

Items from Board Members

Member Horrell expressed frustration at the ongoing road works at Westbank Road and the Board had a discussion.

Member Horrell told the Board that trees and logs were starting to build up again under the Motueka bridge. Mr Kirby confirmed that complaints should be made directly to Waka Kotahi.

Member Horrell told the Board that he had been asked if a turning bay could be created into Woodlands Avenue from High street, Cr Ogilvie responded that it had been raised and was deferred at this stage.

The Board had a discussion regarding the new roundabout on High Street and commented that it was generally working well. Members had some initial concerns regarding the pedestrian crossings and usage for large trucks.

Moved Chairperson Maru/Board Member Tomsett

MCB21-12-8

That the Motueka Community Board receives the Motueka Community Board Chair's Report RMCB21-12-3.

CARRIED

7.4 Financial Summary

The Financial Summary report was taken as read.

Moved Cr Ogilvie/Deputy Chair Armstrong

MCB21-12-9

That the Motueka Community Board receives the Financial Summary report RMCB21-12-4.

CARRIED

7.5 Action List

The Board discussed the Action List.

Moved Board Member Tomsett/Cr Dowler

MCB21-12-10

That the Motueka Community Board receives the Action List report RMCB21-12-5.

CARRIED

7.6 Special Projects Action List

The Board discussed the Special Projects Action List.

Moved Cr Walker/Deputy Chair Armstrong

MCB21-12-11

That the Motueka Community Board receives the Special Projects Action List report RMCB21-12-6.

CARRIED

8 Correspondence

8.1 Correspondence

The Correspondence report was taken as read.

Moved Chairperson Maru/Board Member Horrell

MCB21-12-12

That the Motueka Community Board receives the Correspondence Report RMCB21-12-7.

CARRIED

9 CONFIDENTIAL SESSION

9.1 Procedural motion to exclude the public

Moved Chairperson Maru/Board Member Horrell

MCB21-12-13

9.2 Confidential Session

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

CARRIED

The meeting concluded at 6:29 pm.

Date Confirmed: 15 February 2022	Chair: Brent Maru