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MINUTES of the Operations Committee/KOMITI MAHI MEETING held 9.30am, Thursday, 28 October 2021 at Tasman Council Chamber, 189 Queen Street, Richmond |
Present: Deputy
Mayor S Bryant (Chair), Cr C Mackenzie (Deputy Chair),
Mayor T King (via zoom), Crs D McNamara, C Butler, D Ogilvie, T Tuffnell,
C Hill, A Turley, B Dowler, T Walker, K Maling, D Wensley (via zoom)
In
Attendance: Group Manager -
Community Infrastructure (R Kirby), Executive Assistant
(L Turpie) and Executive Support Officers (C Vass and A Hamblin)
Part Attendance: Group
Manager – Finance (M Drummond), Chief Operating Officer (L Rae), Finance
Manager (M McGlinchey), Senior Management Accountant
(J Douglas), Management Account (K Clayworth), Road Safety Co-ordinator (M Bell),
Senior Transportation Engineer (M van Enter), Project
Management Office Analyst (Dr A Becher), Group
Manager - Service and Strategy
(S Edwards), Libraries Manager (G Coote), Community Partnerships
Co-ordinator (L Evans), Community Relations Manager (C Choat), Property and
Enterprise Manager (N Chin), Reserves and Facilities Manager
(R Hollier), Waters and Wastes Manager (M Schruer), Transportation Manager (J
McPherson), Team Leader – Project Managers (R O’Grady)
Chairman Bryant opened the meeting and welcomed everyone attending in person and those Councillors and staff on Zoom.
Councillor Mackenzie presented the opening karakia.
2 Apologies and Leave of Absence
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That apologies for Cr Greening be accepted. |
Councillor Turley read an email from a resident requesting the Council consider where in Upper Moutere they can walk and train their new service puppy. The puppy is being trained to aid their family of seven autistic children (five still at home). The proposed footpath along Moutere Highway has not been built yet and the reserve does not allow dogs.
Nil.
Nil.
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That the minutes of the Operations Committee meeting held on Thursday, 16 September 2021, be confirmed as a true and correct record of the meeting. |
Nil.
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The Chairman spoke to the Chairman’s report, stating that the recent visit to the Waimea Dam site had been very beneficial. |
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That the Operations Committee receives the Chairman's Report ROC21-10-3. |
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Finance Manager Matthew McGlinchey presented the Treasury report which was taken as read. In response to concerns regarding the differing average interest rates in the report Mr McGlinchey responded this was due to the interest rate being agreed in September 2020 as part of the Long Term Plan process. These have been influenced by the changing market movements and the Covid environment since they were agreed. It is expected that the interest rate (3.88%) will drop away over the next nine months of the current financial year. In response to a question asked regarding the Emission Trading Scheme it was confirmed that Nelson City Council manages the ETS in regards to the regional landfill operations and the annual results of the regional landfill business unit are consolidated into the overall Tasman District Council results. |
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That the Operations Committee receives the Treasury Report ROC21-10-4. |
The meeting adjourned at 11.02am and resumed at 11.15am.
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9.8 Community Infrastructure Group Activity Report Group Manager – Community Infrastructure Richard Kirby spoke to the Community Infrastructure Activity report which was taken as read. Mr Kirby introduced new Water Engineer Carl Botha to the committee. Property and Enterprise Manager Nick Chin spoke to the Property Services report which was taken as read. Mr Chin gave an update that they are still waiting on the land purchase for the upgrade of the Berryfield Drive intersection stating that surveying work had commenced with the intention of being able to commence the project as soon as possible after the land has been purchased. The meeting adjourned at 12.31pm and resumed at 1.02pm. Reserves and Facilities Manager, Richard Hollier spoke to the Reserves and Facilities update report which was taken as read. In response to a question about why Motueka Recreational Centre recently closed unexpectedly Reserves and Facilities Manager Richard Hollier spoke that clarification on mask wearing of the centre’s clients had been an issue. Further it was explained that mask wearing guidelines are set by central government which we are required to follow and these are passed on to all operators such as hall committees and recreational centres as we become aware of them. In response to a question about the public forum request about allowing dogs in the Upper Moutere reserves Mr Hollier responded that the rural housing environment was more suitable for dog ownership due to section sizes, and that the Upper Moutere Recreational Centre was a sports field and the Council does not allow dogs on sports fields. Further, he stated that the Council has one more piece of property to purchase to create a walkway along the river from the Recreational Centre and the town of Upper Moutere, however this walkway development is several years away. In response to a question about the appropriateness of the CLM health and safety report on the Richmond aquatic centre Mr Hollier responded that he would look at improving this report to be more appropriate with a higher level of information. In response to a question about the new toilet block in Goodman Park, Motueka and where it is to be connected to the wastewater system Mr Hollier responded he would come back to the Councillor with this information. In response to a question about the venue of the Motueka football club games Mr Hollier stated he would look into this and respond to the Councillor directly. Waters and Wastes Manager, Mike Schruer spoke to the Waters and Wastes report which was taken as read. In response to a question about the capacity of the stormwater detention dam from the head waters of Borck Creek on Haycock Road Mr Schruer responded he would look into this and respond to the Councillor directly. Transportation Manager, Jamie McPherson spoke to the Transportation report which was taken as read. Mr McPherson addressed the presentation given by the Richmond West Development Company and their concerns with McShane Road. He stated it is likely that the Richmond Business Case will recommend bringing forward the McShane Road upgrade to the medium period (three – 10 year period). For safety improvements along McShane Road Mr McPherson stated that a speed limit review would be the most efficient way forward.
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Moved Deputy Mayor Bryant/Cr Maling That the Operations Committee: 1. request the Transportation Team, in advance of the Speed Management Plan being developed, to investigate a short list of roads, including McShane Road, that may require a speed limit review due to growth and development changing the nature of the road and its usage; and 2. present the findings to Full Council to consider for a formal speed limit review and public consultation process. |
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Team Leader – Project Managers Rob O’Grady spoke to the Programme Delivery report which was taken as read. Mr O’Grady addressed the question raised about the Upper Moutere shared path stating that there has been seven property transactions completed with one remaining which has proven difficult with land purchase costs. Mr McPherson further commented that the budget had been impacted by the reduced Waka Kotahi footpath funding allocation. |
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That the Operations Committee: 1. receives the Community Infrastructure Group Activity Report ROC21-10-11; and 2. receives the 2020/21 Annual Report and Annual Financial Statements for the Nelson Regional Sewerage Business Unit (Attachment 6 and 7); and 3. receives the 2020/21 Annual Report and Annual Financial Statements for the Nelson Tasman Regional Landfill Business Unit (Attachment 8 and 9). |
Nil
Councillor Hill presented the closing karakia.
The meeting concluded at 2.06pm.
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Chair: |
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9 December 2021 |