MINUTES

of the

 Golden Bay Community Board MEETING

held

9.30am, Tuesday, 14 September 2021

at

Golden Bay Service Centre, 78 Commercial Street, Tākaka

 

Present:                  A Langford (Chair), D Gowland, G Knowles, A Grant, Cr C Butler

In attendance via Zoom:
Cr C Hill, Chief Operations Officer (L Rae),  Environmental Assurance Group Manager (D Bush-King), Kaihautu (H Ruru), Kaumatua (J du Feu), Communications Officer (T O’Connell)

In Attendance:        Team Leader – Customer Services (J McAlinden)

Part Attendance Via Zoom:
Transportation Manager (J McPherson), Senior Transportation Engineer ( M van Enter) , Community Partnerships Officer (Y Panfylova)

 

1        KARAKIA, OPENING, WELCOME
The meeting opened with a Karakia at 9.30am from Kaumatua Jane du Feu. Chair Langford welcomed Council Operations Officer Leonie Rae, Kaihuatu Harvey Ruru and Kaumatua Jane du Feu to the meeting.

 

2        APOLOGIES AND LEAVE OF ABSENCE 

 

Recommendation

That apologies be accepted.

 

 

3        PUBLIC FORUM

Chris Bennett spoke via Zoom to his tabled documents regarding the Meihana Street intersection, and requested the Board do not accept the proposed resolution in the Agenda report, instead proposing an alternate crossing and road layout.

 

4        DECLARATIONS OF INTEREST

Board Member A Grant declared an interest as a Paton’s Rock resident given the potential placement of a foot bridge in a proposed location at Patons Rock.

Chair Langford declared an interest as the applicant of a Discretionary Grants Fund application on the Agenda for the Golden Bay Boys and Girls Show.

 

5        CONFIRMATION OF MINUTES

 

Moved Deputy Chair Knowles/Board Member Gowland

GBCB21-09-1

That the minutes of the Golden Bay Community Board meeting held on Tuesday, 10 August 2021, be confirmed as a true and correct record of the meeting.

CARRIED

 

6        Presentations

Nil

7        Reports

 

7.1     Golden Bay High School Zone Trial

The report was taken as read. Senior Transport Engineer Mike Van Enter spoke to his report on the Golden Bay High School intersection at Meihana Street and SH60.

The Board discussed the temporary changes to the road layout, and there was consensus amongst members that the upcoming GBHS layout changes should be considered while making this decision, and noted those plans for the school grounds were not yet finalised.

Deputy Chair Knowles also drew attention to the proposed subdivision on Meihana Street, which will increase traffic flows in the area.

Board Member Gowland sought the reopening of the link road.

In response to a question, Mr Van Enter was asked if pedestrian movement can be redirected to cross at Rototai Road as shown in Figure 6 on page 14 of the Agenda, to which he confirmed this was in the report as Option 3, as shown in Alternative Layout 1.

It was noted there is not presently a footpath around the inside of the Rototai Road and Meihana Street intersection, should the Board opt to support the alternative layout. Mr Van Enter commented this could be remedied with the installation of a chip and seal path.

 

Moved Chair Langford/Board Member Grant

GBCB21-09-2

That the Golden Bay Community Board

1)   Receives the Golden Bay High School Zone Trial RGBCB21-09-1; and

2)   Requests the Full Council to adopt Option 3 with Alternative Layout 1 with the twin zebra crossing with open link road as the Board consider this to be the safest option.

 

CARRIED

 

Crs Hill and Butler abstained from the decision.

 

 

7.2       Chair's Report

7.2.1    Items from Public Forum:
The Board agreed Dr Bennett’s item had been discussed.

7.2.2  MOU Draft Document

Chair Langford proposed a workshop to discuss the charter with Manawhenua ki Mohua (MkM).  Chair Langford agreed to speak with MKM regarding dates.

Deputy Chair Knowles stated he felt the Board should issue a formal apology to MkM following the discussion in the previous August 2021 GBCB meeting. Whāea du Feu advised that the Board respectfully consider how to move forward to develop a positive relationship with iwi and MKM.

It was acknowledged that comments made in the previous meeting may have served to undermine and undo progress and adversely damage the relationship which had been built. The Board noted, however, that an apology has not been requested and some members were unsure as to why one was required. Whāea du Feu advised the best way to offer an apology towards iwi would be kanohi ki te kanohi (to meet face to face).

Chair Langford sought clarification from the Kaumatua who indicated they would be happy to involved on the MOU and meeting with MKM.

7.2.3 Road naming policy

Chair Langford sought the Road naming policy review be amended so iwi are consulted on all proposed road names, not just when Māori names are proposed.

7.2.4 Late Item – Copper Banners

The Board discussed the metal banners which the GBCB had previously installed, following the failure of a banner which was brought to the Council office that morning. It was noted the most recent sign failure is the third such event, with the first happening over 12 months ago.

It was agreed to remove the signs and for Chair Langford to communicate with Robert Deck to arrange this. Care would be needed when removing the banners to prevent them being scratched or damaged.

Moved Chair Langford/Deputy Chair Knowles

GBCB21-09-3

That the Golden Bay Community Board

1)    receives the Chair's Report RGBCB21-09-2, and

2)    support a review of the road naming policy so that iwi are consulted on all proposed road names, not just when Maori names are proposed, and

3)    that the copper banners installed in Takaka and Collingwood be removed under the transportation maintenance program with the Board meeting reasonable associated costs.

 

CARRIED

 

7.3     Discretionary Fund Application

Chair Langford declared a conflict of interest as the applicant of the Golden Bay Boys and Girls show Discretionary fund application and left the meeting at 11.04am.

DC Knowles took the role of acting chair in her absence. The Board discussed the application from the Boys and Girls show, and made a decision to grant this application.

Chair Langford returned to the meeting at 11.09am.

The Board then discussed the application from the Golden Bay Vaulting team.

Moved Deputy Chair Knowles/Board Member Gowland

GBCB21-09-4

That the Golden Bay Community Board receives the Discretionary Fund Application report grants or declines applications as follows:

 

Applicant

Request

Grant/Decline reason

Golden Bay Vaulting Team

$500.00

Grant

Golden Bay Boys and Girls Show

$500.00

Grant

 

CARRIED

Chair Langford abstained from the decision.

Following the resolution, Chair Langford resumed her role as Chair.

 

7.4     Discretionary Fund Review

The report was taken as read. Chair Langford proposed the Board adopt the application form from the Community Grants fund, which required greater detail from applicants, and agreed to speak to staff in the Community Partnerships team to seek their involvement in the development of a new application form.

Moved Chair Langford/Deputy Chair Knowles

GBCB21-09-5

That the Golden Bay Community Board receives the Discretionary Fund Review RGBCB21-09-4; and

a)    Agrees to increase the maximum grant limit for the Golden Bay Community Board Discretionary Fund from $500 to up to $1,000 per applicant;

b)    Request staff amend the application form to require further financial information from applicants.

 

CARRIED

 

7.5     Action Sheet

Items on the Action sheet were discussed.

Moved Deputy Chair Knowles/Chair Langford

GBCB21-09-6

That the Golden Bay Community Board receives the Action Sheet report.

 

CARRIED

 

8        Correspondence

 

8.1     Correspondence Report

A late correspondence item was accepted from homeowners in Park Avenue regarding the Greenways subdivision. Chair Langford acknowledged the letter had been forwarded to the Leadership Team and agreed to acknowledge the letter on behalf of the Board.

Moved Chair Langford/Deputy Chair Knowles

GBCB21-09-7

That the Golden Bay Community Board receives the Correspondence Report RGBCB21-09-6.

 

CARRIED

Attachments

Attachment 1.  Late Correspondence Item

Attachment 2.  C Bennett Tabled Docs

  

 

9        CONFIDENTIAL SESSION

  

 

10      CLOSING KARAKIA

 

The meeting concluded at 11.40am

 

 

                                                                      

 

Date Confirmed: 14/10/2021

Chair:  A Langford